Butler Township Fire Department 3780 Little York Road Dayton, Ohio 45414 (937) 890-2491 (937) 890-1463 fax March 5, 2013 Dear Board of Trustees, Township Administrator, and Citizens of Butler Township: Enclosed is the 2012 Annual Report for the Butler Township Fire Department. This is now our third year in a row gathering a historical overview of the fire department operations and emergency run data. This year brought several budgetary challenges along with the excitement of joint staffing with the Vandalia Fire Department. Although we relocated our two Firefighter/EMT s from Station 89 to Vandalia Fire Station on Peters Pike, our service delivery improved. We have more people to assist us in the Township during emergency times. For the year, we responded on 2,301 emergency responses. This is an average of 191.75 emergencies each month and six emergencies each day. This is an increase of 77 emergency responses for the year 2012. This year we saw our overall revenue decrease by $357,218 which equates to a 12.6% drop since 2010. We continue to work hard at keeping our expenditures under control as the revenue stream continues to decrease. We would like to take this time to thank all the township employees for their assistance throughout the year. We especially want to thank the service department who saved the Township several thousand dollars on the demolition and removal of the concrete front ramp and sidewalk. The officer staff, the employees of the fire department and I want to thank the Board of Trustees, the Township Administrator, and the Citizens for their continued assistance and support of the department. Sincerely, Daniel A. Alig Fire Chief 1
TABLE OF CONTENTS PERSONNEL & STAFFING.................... PAGE 3 TRAINING & EDUCATION..................... PAGE 5 EMERGENCY SERVICES...................... PAGE 7 MAINTENANCE............................. PAGE 11 PREVENTION & OUTREACH.................. PAGE 15 GOALS.................................... PAGE 18 BUDGET.......................... PAGE 19 2
The department staffing goal for the year was seven personnel on duty. One change that was made on May 1, 2012, was the two personnel at Station 89 were relocated to the new Vandalia Fire Station on Peters Pike. This was an agreement between the Township and the City of Vandalia in March 2009. We continue to strive to provide four Firefighter/EMTs and one supervisor at Station 88 and two Firefighter/EMT s at Vandalia Fire Station 1. Of the seven on duty personnel, our goal is to have at least three certified paramedics. To help provide the needed daily shift coverage of 61,320 hours annually, the parttime staff worked a total of 39,840.75 hours for the year. Personnel Positions at a Glance: Full-time: 9 - (7 are shift personnel -24 hours on, 48 hours off). The full-time staff consists of 1 Fire Chief, 1 Assistant Chief, 3 Captains, 2 Lieutenants, and 2 Firefighter/Paramedics Part-time: 36-1 Lieutenant, 14 Firefighter/EMTs, 17 Firefighter/Paramedics, 2 Paramedics, 1 Firefighter, and 1 Mechanic 1 EMS Physician/Medical Director 5 part-time personnel resigned Hired 9 part-time Firefighter / Paramedics, 3 part-time Firefighter / EMTs, and 1 full-time Firefighter/Paramedic Retirement Lt Bill Miller Lt. Bill Miller retired April 30, 2012 after 23 years of service to the fire department. Lt. Miller supervised the VFIS driver s training program and was very active as a volunteer firefighter. 3
In Memory Bruce Hill 1949-2012 It is never easy to say good-bye to a fallen comrade even if he was retired from the fire service. Bruce Hill, a long time servant of the Township, passed away in 2012. Bruce retired on December 28, 2010 after serving 29 years for the Butler Township Fire Department. To commemorate his life, BTFD provided a Fireman s tribute at the grave site at the request of the family where the traditional Last Alarm Bell was sounded. 4
EMS and Fire training: To assist personnel with State of Ohio continuing education hour requirements we provided 1,781 combined hours of EMS and fire training. This training included mandatory annual trainings such as Self Contained Breathing Apparatus recertification, Volunteer Firefighters Insurance Services driver s recertification, CPR, and 2012 Greater Miami Valley Emergency Medical Service Council protocol testing. We also provided monthly on-line training that was approved for continuing educational credit. Training Topics: Fire training Scene size up and initial actions Fire safety and survival Alarms and suppression systems Natural and propane gas emergencies Gas monitors and devices Hose lines and hose loads Auto extrication Stand Down for Safety awareness Mayday procedures Pump operations Swift water rescue classes Dump tanks and rural water operations Thermal imaging cameras High rise building operations Cold weather operations Incident Command operations EMS training 48 hour Paramedic Refresher Careflight loading procedures SIM MAN training Legal documentation of of EMS reports Medical equipment review Environmental emergencies Pediatric Seizures Bed Bug training Sports injuries Hypothermia emergencies EMS report review 5
Auto extrication joint training with VFD Annual pump training 6
During 2012, the fire department responded to 2,301 emergency incidents, an average of 6.3 calls per day. This number includes all incidents within Butler Township and incidents outside the township (mutual aid responses). Emergency responses are up 77 incidents from 2011. There were 1,708 EMS related incidents, 593 fire related incidents of which 278 were EMS assists. 1,708 total requests for service EMS = 74% of the incidents received 593 total requests for service FIRE = 26% of the incidents received Total Incident Comparison 3,000 2,500 2,000 1,500 1,000 500 0 2,301 2,224 2012 2011 2010* 2,576 * Incidents were calculated differently than in 2011 and 2012 Fire / EMS response zones These calculations include fire apparatus dispatched for EMS assists. Location # Responses 1) Station 88 district 1,355 (59%) Specific Call Volume Areas o Miller Lane and North Dixie block 667 (29%) (From Little York to Benchwood) 3465 York Commons (Wal-Mart) 45 7130 Miller Lane (America s Best Value Inn) 31 o 4000 Singing Hills (Nursing home) 140 (6%) 2) Station 89 district 213 (9%) 3) Vandalia contract area 221 (10%) 4) Airport contract area 137 (6%) 5) Mutual aid / AMAR 375 (16%) 7
EMS Airport response statistics # Responses 1) Patient transport to hospitals 65 2) Cancellation en route 71 3) Patient non removals 1 Vandalia Contract area response statistics # Responses 1) Patient transport to Hospitals 97 2) Patient non removals 39 3) Fire related incidents 89 EMS Emergencies EMS Incidents by Month 200 150 100 50 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Calls 2012 134 103 113 127 117 176 153 171 160 170 136 148 Calls 2011 123 173 130 109 117 121 151 140 144 126 118 146 Calls 2010 133 122 116 108 124 112 131 134 117 122 155 140 EMS Incidents by Type Our most frequent requests for assistance in 2012 were as follows: General injuries including falls and fractures 389 incidents Illness 242 incidents Respiratory problems 156 incidents Cardiac related 136 incidents Neurological 89 incidents Other - 696 8
Transport to Area Hospitals for the Past Three Years Children s Medical Center Huber Heights ER Good Samaritan Hospital Kettering Medical Center Miami Valley Hospital Grand- View Hospital Wright Patterson Air Force Base Hospital VA Upper Valley Medical Center No Removals 2012 78 72 400 14 375 207 5 7 3 318 2011 59 6 473 18 380 230 2 5 4 343 2010 47 N/A 413 15 352 238 3 5 4 276 Total transports to area hospitals break down as follows: 34.5% went to Good Samaritan Hospital, 32.3% went to Miami Valley Hospital, 17.8% went to Grandview Hospital. The additional hospitals we utilize comprised the remaining 15.4% of our transports. Fire Incidents by Type: Fire Emergencies The following chart identifies 14 assorted call types to which fire apparatus responded. Of those emergencies, 278 were for fire apparatus to assist on medical emergencies. Our next highest response incidents were 147 for motor vehicle accidents, our third highest request was 145 for fire alarm investigations. We also responded to 34 public service calls, these types of calls consist of changing smoke detectors, water issues and police department assistance. Incidents by Type for the Last Three Years Incident Type 2012 2011 2010 Alarm Investigation 145 186 161 Structure Fire 15 48 15 Vehicle Fire 18 13 26 Smoke Investigation 12 24 10 EMS Assist 278 437 371 Investigation 23 31 16 CO Alarm 7 15 11 Odor Investigation 5 0 24 Auto Crash 147 149 142 Extrication 5 5 4 Water Rescue 2 0 0 Hazardous Condition 15 13 12 Service Call 34 74 27 Trash Fire 11 8 0 9
Mutual Aid Total Mutual Aid Response Comparison 2010-2012 300 200 100 0 168 174 130 81 64 67 93 20 32 10 6 Fire Rec'd Fire G'vn EMS Rec'd EMS G'vn 2012 2011 2010 102 2012 MUTUAL AID JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YEAR END TOTAL FIRE G R G R G R G R G R G R G R G R G R G R G R G R Given Received Vandalia 4 7 1 1 7 1 4 2 9 4 11 12 10 4 16 5 10 4 8 7 6 3 7 3 93 53 Harrison 2 3 2 1 1 0 0 0 0 0 0 0 0 0 0 0 1 1 2 0 0 0 0 0 8 5 Tipp City 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Union 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 3 West Milton 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Clayton 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 2 Englewood 0 0 0 0 0 1 0 2 0 0 1 0 0 0 1 1 0 1 0 0 0 1 0 0 2 7 Huber Heights 2 1 0 0 1 0 4 2 1 0 4 1 2 2 1 0 3 0 4 0 1 1 4 1 27 8 Riverside 1 0 1 TOTAL 2 1 0 0 1 1 4 4 1 0 5 2 2 2 2 2 3 1 4 0 1 4 4 1 130 81 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YEAR END TOTAL EMS G R G R G R G R G R G R G R G R G R G R G R G R Given Received Vandalia 1 2 1 1 6 1 2 1 4 3 7 4 5 0 4 1 5 2 8 3 2 2 6 2 51 21 Harrison 4 0 6 0 5 0 5 0 8 0 3 0 8 0 8 0 8 0 4 0 8 0 9 0 73 0 Huber Heights 3 0 3 0 4 0 2 0 5 1 3 0 4 0 2 1 2 0 5 2 4 0 3 0 40 4 Englewood 1 0 1 Union 1 1 1 1 2 Clayton 1 0 1 Bethel 1 0 1 Tipp City 1 0 1 Dayton 1 1 1 1 3 1 TOTAL 8 2 9 1 16 1 9 1 17 8 14 4 17 0 14 2 16 2 18 8 14 2 18 2 168 32 G = Given R = Received * New AMAR first responder program calls are reflected in the Given and Received statistics to Vandalia. These include 17 first responder fire engines under the EMS calls category and 4 fire calls under the Fire calls category to Vandalia and we received 1 engine for a fire response in the AMAR district. 10
One major change in the fire department fleet was the addition of a new 2012 McCoy Miller Medic. This medic was placed into service on December 24, 2012. This medic took the place of a 2000 McCoy Miller medic that was due for replacement. The fire apparatus accrued a total of 11,812 miles, the four medics accrued a total of 23,217 miles and the five emergency response staff cars accrued approximately 19,962 miles. The total combined fleet had an annual repair cost of approximately $ 29,837. Along with maintaining our fleet vehicles, we utilize National Standards set forth by the National Fire Protection Association (N.F.P.A.) to conduct annual testing. In 2012, we completed the following: Ground ladder testing and inspection of 190 feet; all of the ladders passed Hose testing of 12,170 feet of hose, with a total of 400 feet failing Fire pump testing; tested four of the fire pumps; all passed Flow tested 667 hydrants in the spring and inspected all hydrants again in the fall with 28 OOS hydrants. Quarterly Air Quality testing for compressed air Quarterly water testing at Station 89 Annual SCBA bench testing; tested 33 air packs Annual fit test for 42 fire personnel Fire Station and Equipment Maintenance: Station 89 water heater replaced Station 88 meter pit sump pump replaced Repaired 1 positive pressure fan Replaced Station 88 dishwasher Purchased new chain saw and quick cut saw Service department personnel removed concrete from front ramp and front sidewalk New drainage and concrete for Station 88 front driveway and sidewalk Installed a concrete pad for trash and recyclable containers 11
Apparatus Statistics Engines Apparatus Year 2012 Starting Mileage 2012 Ending Mileage Engine 88 1996 62,191 65,417 3,226 Engine 87 1999 36,281 38,826 2,545 Rescue 88 2002 62,590 65,456 2,866 Engine 89 2005 36,281 39,113 2,832 Grass 89 1997 77,472 77,815 343 2012 Mileage Accrued Sub Total 11,812 Medics Medic 88 2006 56,385 63,476 7,091 Medic 89 2003 107,814 115,125 7,311 Medic 90 (sold) 2000 104,944 112,281 7,337 Medic 90 (new) 2012 560 887 327 Medic 87 2010 13,902 22,390 8,488 Sub Total 30,554 Staff Vehicles Car 1 (F-150) 2006 33,843 40,874 7,031 Car 2 (F-150) 2005 46,627 49,734 3,107 Car 3 (F-150) 2005 50,191 55,603 5,412 Car 4 (Escape) 2003 38,230 40,446 2,216 Car 5 (F-150) 2005 32,931 33,960 1,029 Support 88 1998 70,572 71,739 1,167 Sub Total 19,962 ANNUAL TOTALS 62,328 12
New Medic 90 Various Apparatus/Vehicle Maintenance Cost: The following is a list of miscellaneous cost and repairs of apparatus incurred throughout the year. (Not all inclusive) Engine 87 64964 o Replaced alternator - $ 679.00 o Annual preventative maintenance with repairs - $ 4,078.00 Engine 88 96016 o Annual preventative maintenance with repairs - $ 2,635.00 o ABS system replacement - $ 385.00 Engine 89 08663 o Annual preventative maintenance with repairs - $ 14,424 o Relief valve rebuilt - $ 344.00 o Repainted and restriped (under warranty) o Replaced 2 batteries - $401.00 o New compressor kit - $ 145.00 Rescue 88 42246 o Annual preventative maintenance with repairs - $ 2,637 Medic 87 85240 o Replaced 2 batteries - $ 193.00 13
Medic 88 -- 41942 o Repaired A/C leak - $ 297.00 o Replaced A/C compressor - $ 351.00 o Replaced radiator - $ 260.00 o Replaced rear brakes and front brake pads - $228.00 o Replaced engine ICP sensor - (under warranty) Medic 89 -- 06338 o Replaced 2 batteries - $ 193.00 o Replaced cam sensor - $ 251.00 o Replaced alternator - $ 129.00 o At Beau Townsend for unknown electrical issues Medic 90 34922 - Sold October 2012 o Replaced 2 batteries - $ 193.00 o Replaced radiator - $ 235.00 o Replaced alternator - $ 129.00 Staff Cars o Car 1 - Replaced tires - $ 696.00 o Car 3 - Repaired driver s seat - $ 225.00 Support 88 o Repaired oil pan leak - $ 894.00 o Floorboard repair - $ 347.00 o Replaced hub bearing - $ 159.00 Boat 88 o Pump service and repair - $ 1,408.00 o Purchased 2 Mercury props - $ 249.00 14
Personnel provide many educational programs in fire prevention and safety. This is accomplished through outreach programs and scheduled community events. The department participated in the Annual Vandalia-Butler Chamber of Commerce Business Expo. This is a time to provide valuable info to the public on safety awareness as well as sharing with the community how their tax dollars are put to work. The Chamber also sponsors a Taste at the Crossroads event in which several fire department members helped by volunteering their time to the event. The department was also involved in the 1 st Annual Smith School Community Carnival. In 2012, we participated in the annual Air Show Parade and High School Homecoming Parade. Personnel were on hand during the three day Air Show, responding to medical calls throughout the event with other fire and EMS agencies. We provided a medic unit and our EMS Bike Team. Additionally, we provided: Four fire station tours and fire safety classes to local daycares and elementary schools. 19 requests for fire engine visits to area businesses, churches and daycares including a visit to Sam s Club for Safety Day. Birthday party for the winner of the St. Christopher Fundraiser. 15
Assisted residents in changing smoke detector and carbon monoxide detector batteries. Installed 29 car seats. At the beginning of every school year, our fire department along with the Vandalia Fire Department participates in the Passport to Safety program. This award winning program is an orientation for kindergartners to learn life and safety skills. During this week, seven special classes on fire safety were taught along with giving the kids a tour of our medic and fire engine. First graders in the Vandalia-Butler schools also benefit from Fire Safety lessons. They review many of the Passport lessons which expand into learning and planning a home fire escape plan. All eight of the 1 st grade classes receive this valuable training. Personnel performed business visits during the year. On duty personnel conducted: 86 business inspections 18 re-inspections 23 final inspections for occupancy 28 plan reviews Various other events: Handing out of Halloween candy on beggar s night Delivering Santa Claus at Christmas time Decorating Station 88 for our traditional light show Assisted the Police Department by volunteering to hand out door hangers during the Police levy campaign Assisted Vandalia Fire Division with the Fourth of July fireworks by sending on duty personnel and apparatus Assisted Huber Heights Fire Division with the Fourth of July fireworks by sending Grass 88 with on duty personnel Participated with the Police Department for the annual Shop with a Cop program 16
2012 Business Expo 2012 Youth in Government Day 17
Implement Capital Equipment Plan 1. Review / research medic chassis and make recommendation completed March 2. Obtain State of Ohio bids for new medic completed March 3. Identify any needed changes or needed modifications to new medic completed March 4. Review available radio equipment and purchase as budgeted completed September 5. Review and recommend AED replacement completed December 6. Research fire apparatus and state bid pricing completed December Update Departmental Emergency Operation Tactics 1. Obtain and review neighboring department tactics policies in process 2. Develop and or update a joint tactical policy with Vandalia / others in process Fire Safety Program 1. Establish a training program for company level inspections, preplans, and visits completed March 2. Implement company level inspections and preplan updates completed April Improve/Enhance Service delivery 1. Standardize tools and equipment on all apparatus as properly identify completed December 2. Identify needs and issues for Joint Staffing of Vandalia Station completed March 3. Implement transition for occupying Vandalia Station completed April 4. Review current policies and make recommendations for improvement in process Personnel and Employee development 1. Implement an employee performance evaluation program completed March 2. Establish evaluation criteria and officer development plan in process 3. Implement a volunteer program approved by Trustees - in process 4. Update job descriptions as needed completed July Station 88 Improvements 1. Present final needs / costs to trustees to obtain direction completed January 18
2. Obtain financing options for renovation / repair completed April 3. Oversee renovation project and coordinate living and working arrangements In process 4. Prepare RFQ / RFP and select architect - completed June 5. Coordinate and prepare for front ramp and sidewalk removal and new installation completed June 2012 Front ramp project 19
EXPENDITURES: Approved Budget = $2,624,993 Actual Expenditures = $1,850,166 Capital Expenditures = $ 249,778 Total = $2,099,944 Reduction of expected expenditures = $525,049 Capital Equipment: REVENUE: Station 88 front drive/ramp = $76,267 2012 Medic = $123,561 Mobile and portable radios = $42,550 Computer Upgrades = $7,400 Expected Revenue = $2,481,601 Actual Revenue = $2,467,063 Decrease of (-) $14,537 Various Revenue: Property Tax = $1,598,563 Contract = $204,549 State of Ohio EMS grant = $3,000 (fiscal year July 2012 to June 2013.) Additional revenue from the sale of apparatus and equipment equaled $ 8,032 from sales on GovDeals. Medic 90 = $ 6,000.00 Miscellaneous equipment = $2,032 EMS Third Party Billing: 2012 2011 2010 Revenue $368,587 $321,699 $352,515 Transports 1,161 1,177 1,077 Revenue has dropped over $357,000 over the last two years and the fire department has reduced expenditures over $603,000 over the last two years. The State of Ohio continued to decrease revenue provided to the fire department. 20
2012 SUMMARY: 2012 Expenditures = $2,099,994 2012 Revenue = $2,467,063 (+) $367,119 Personnel services accounted for 74.07% (1,555,334) of the budget, commodities and supplies accounted for 14.04% ($294,831) and capital accounted for 11.89% ($249,778). Three Year Look: 2012 2011 2010 Expenditures $2,099,944 $2,007,969 $2,703,162 *includes capital Revenue $2,467,063 $2,561,595 $2,824,281 (+) $367,119 (+)$ 553,626 (+) $121,119 21