National Incident Management System (NIMS)

National Incident Management System (NIMS) Instructor Manual Oklahoma 2012 For Basic, Intermediate and Advanced NIMS Instructors

Table of Contents Introduction... Page 3 Qualifications... Page 3 Initial Application Instructions... Page 4 Upgrading to a Higher Instructor Level... Page 5 Renewal Instructions... Page 5 Blank Application... Page 6 Course Scheduling... Page 7 National Instructional Standards... Page 9 Acquisition of Course Materials... Page 11 Attachment 1: Course Authorization Request... Page 13 December 2012 1

Introduction Welcome NIMS Instructor Candidate: Thank you for participating in the NIMS Instructor approval process. In February 2008, The NIMS Integration Center (NIC) released the training plan for the National Incident Management System (NIMS). In the document, it specifies NIC and stakeholder responsibilities as well as activities for developing, maintaining, and sustaining the National Training Programs for NIMS. Besides spanning NIC and stakeholder responsibilities and actions, the Plan defines the PROCESS for developing both training and personnel qualification requirements for emergency management response personnel: In the training plan, specific objectives were identified for program coordinators and stakeholders. Among the performance goals identified, there is a requirement for our office to begin the process of identifying qualified NIMS Instructors in our state. In an effort to complete this objective, the Oklahoma Office of Homeland Security (OKOHS) has developed this application process for the primary purpose of identifying qualified instructors. Qualifications Teaching Experience: The requirement of instructors to have past teaching experience is an assurance that the instructor has a background in philosophy of educational concepts found in all adult training courses that help ensure a quality course is being delivered. While Basic level ICS Instructors are not required, but strongly encouraged, to have formal instructor level certification, Intermediate and Advanced ICS Instructors are required to provide documentation of completion of an instructor level certification course. Examples of Instructor courses are as follows: Fire Service Instructor (any level), EMS Instructor, Oklahoma Teaching Certificates, CLEET Instructor, or equivalent instructor certification approved by OKOHS. ICS Experience: Incident Command Experience is required for instructors to have actual experience and illustrations in which to fall back on during normal interaction between student and instructor. Basic ICS Instructors should have served in a mid-level emergency management and incident response position within five years. Intermediate level ICS instructors are required to have served as an Incident Commander or as Command or General Staff Position in an incident that went beyond one operational period or required a written Incident Action Plan. Advanced ICS Instructors are required to have served as an Incident Commander or as Command or General Staff Position in an incident that required multi-agency coordination and went beyond one operational period, or required a written Incident Action Plan. December 2012 2

NIMS Instructor Application Instructions Basic ICS Instructors: Basic ICS Instructors should only complete section 1 of the OKOHS NIMS Instructor Application. Place a check mark by each of the required courses listed below and attach proof of course completion (Certificate or Course Roster) to the application. Validation of Incident Command Experience within the last five years can be documented either by a letter from your immediate Supervisor, documenting ICS Experience, or a copy of the Incident Report identifying the IC. An ICS Instructor course is not required but preferred for instructor certification at the Basic ICS Instructor level. Intermediate ICS Instructors: Intermediate ICS Instructors should only complete section 2 of the OKOHS NIMS Instructor Application. Place a check mark by each of the required courses listed below and attach proof of course completion (Certificate or Course Roster) to the application. Intermediate ICS Instructors are required to provide documentation of completion of an instructor level certification course. Validation of Incident Command System experience can be documented either by a letter from your immediate Supervisor, documenting ICS Experience, or a copy of the Incident Report identifying the IC. An ICS Instructor Course at the ICS 300 level or higher is required for certification at the Intermediate ICS Instructor level. Advanced ICS Instructors: Advanced ICS Instructors should only complete section 3 of the OKOHS NIMS Instructor Application. Place a check mark by each of the required courses listed below and attach proof of course completion (Certificate or Course Roster) to the application. Advanced ICS Instructors are required to provide documentation of completion of an instructor level certification course. Validation of Incident Command System experience can be documented either by a letter from your immediate Supervisor, documenting ICS Experience, or a copy of the Incident Report identifying the IC. An ICS Instructor Course at the 400 level is required for certification at the Advanced ICS Instructor level. Position Specific Level: Position Specific ICS Instructors must complete section 4 of the OKOHS NIMS Instructor Application. Place a check mark by each of the required courses listed below and attach proof of course completion (Certificate or Course Roster) to the application. Position Specific ICS Instructors are required to provide documentation of the completion of instructor level certification courses by sending your position specific application experience professional resume. Validation of Incident Command System experience can be documented either by a letter from your immediate Supervisor, documenting ICS Experience, or a copy of the Incident Report identifying the IC. Position Specific Instructors will teach only those courses in which they have the documented training. December 2012 3

Upgrading to a Higher NIMS Instructor Level Instructors who currently hold a lower level of NIMS Instructor certification may upgrade to a higher level of certification by submitting a new NIMS Instructor Application that includes all additional documentation required for the level you are seeking. Following a successful approval process, applicants will receive an upgraded card and certificate within the 4-6 week period. NIMS Instructor Renewal Instructions The NIMS instructor certification is good for a period of two years. All NIMS instructor certifications will expire the last day of March of your certification period. Renewal requirements for each level instructor will involve re-submission of an OKOHS NIMS application, attendance of at least one OKOHS sponsored NIMS Instructor Workshop, and teach at least two NIMS courses during the two-year certification period. Basic Level: Renewal requirements for Basic Level NIMS Instructors includes re-submission of an OKOHS NIMS application, attendance of at least one OKOHS sponsored NIMS Instructor Workshop, and teach at least two basic NIMS courses during the two-year certification period. Intermediate Level: Renewal Requirements for Intermediate Level NIMS Instructors includes attendance of at least one OKOHS NIMS instructor workshop during the two year certification period along with the completion and submission of an OKOHS ICS Instructor Application with associated documentation, and teach at least two NIMS courses prior to the expiration date. Advanced Level: Renewal Requirements for Advanced level NIMS Instructors includes attendance of at least one OKOHS NIMS instructor workshop during the two year certification period along with the completion and submission of an OKOHS ICS Instructor Application with associated documentation, and teach at least two NIMS courses prior to the expiration date. Position Specific Level: Renewal Requirements for Position Specific level NIMS Instructors includes attendance of at least one OKOHS NIMS instructor workshop during the two year certification period along with the completion and submission of an OKOHS ICS Instructor Application with associated documentation, and teach at least two NIMS Position Specific courses prior to the expiration date. December 2012 4

NIMS Instructor Application First Name MI Last Name Address Phone City State Zip Code E-Mail Organization Title Position Telephone Number Mobile Number Business E-Mail if available Business Address City State Zip Code Check Instructor Level Section 1: Basic NIMS Instructor: IS 700, ICS 100, ICS 200 Check Required Courses below: Attach Certificates and Proof of Experience IS-700 IS-800 ICS-100 ICS-200 Incident Command System Experience Validated ICS Instructor Certification (preferred) Section 2: Intermediate NIMS Instructor: Basic courses plus ICS 300 Check Required Courses below: Attach Certificates and Proof of Experience IS-700 IS-800 ICS-100 ICS-200 ICS-300 ICS-400 Instructor level Certification (see examples) ICS-Train the Trainer Course 300 or above ICS Experience Validated Section 3: Advanced NIMS Instructor: Basic courses plus ICS 300, ICS 400 Check Required Courses below: Attach Certificates and Proof of Experience IS-700 IS-800 ICS-100 IS-200 ICS-300 ICS 400 Instructor level Certification (see examples) ICS-Train the Trainer Course 400 or above ICS: Experience Validated Section 4: Position Specific ICS Instructor: See Instructions before completing Check Required Courses below: Attach Certificates and Proof of Experience Command & General Staff Functions Local for IMTs TtT E951 Incident Commander TtT (IC) E953 Public Information Officer TtT (PIO) E955 Safety Officer TtT (SO) E957 Liaison Officer TtT (LIA) E959 Operations Section Chief TtT (OPS) E963 Planning Section Chief TtT (PLN) E968 Logistics Section Chief TtT (LOG) E974 Finance/Admin TtT E-949 Communications (FIN) Unit Leader TtT ICS: Experience Validated with Professional Resume Reviewed By: Date: Approved By: Date: December 2012 5

Course Scheduling Basic NIMS Instructors can teach any the following courses: ICS 100, ICS 200, and IS-700. Intermediate NIMS Instructors can teach any the following courses: ICS 100, ICS 200, ICS 300, and IS-700. Advanced NIMS Instructors can teach any the following courses: ICS 100, ICS 200, ICS 300, ICS 400, IS-700, and IS 800. Position Specific instructors can teach only those courses they have received Authorization to teach. IS-700 NIMS Intro, ICS-100 & ICS- 200 NIMS ICS-200 Basic ICS Adjunct and In-House - Special Requests No support In-House Instructors can receive Instructor materials at ICS Instructor Workshop In-House Instructors can receive Instructor materials at ICS Instructor Workshops Limited support upon special request - Basic SG CD/DVDs & Note Taking Guides no SG Books - no database support or certificates - adjunct Instructor delivery in rare circumstances Full OKOHS support Adjunct & In-House Instructors initial course request will receive: 1) 25 SG & Exercise Book sets more if needed 2) 75 Note taking guides 3) 75 SG & Exercise CD/DVDs 4) Books and all student materials will be tracked for each instructor Certificates will be emailed NIMS ICS-300 & ICS-400 Intermediate using Adjunct & In- House Instructor deliveries Database support Website and Marketing support Student materials will delivered to instructors as needed for additional courses All ICS 300 & 400 courses will be open courses unless special circumstances Note: Student SG & Exercise CD/DVDs will contain ICS 100, 200, 300 & 400 courses and student materials NIMS ICS-300 Intermediate ICS w/ ICS Simulator NIMS G402 Overview for Executives/Senior Officials Adjunct & In-House Instructor deliveries Full Support with special request Same as ICS 300 without simulator adjunct instructors only Limited support upon request email certificates - adjunct Instructor delivery in rare circumstances December 2012 6

Basic ICS Courses Basic level ICS courses are limited to the following three courses: ICS 100, ICS 200, IS 700. These courses are offered free of charge to appropriate first responders 24 hrs a day, 365 days a year, through the FEMA independent study website: http://www.training.fema.gov/is/nims.asp. You may log in at your convenience and take the basic courses listed above and a certificate will be mailed immediately upon successful completion. Intermediate and Advanced ICS Courses Intermediate and Advanced courses include ICS 300 and ICS 400. NIMS ICS 300 and 400 training is designed for Command Level personnel only and is provided to public service agencies through a grant provided by OKOHS. Course materials and instructors are coordinated through the OSU Fire Service Training in Stillwater, Oklahoma, therefore scheduling and planning for advanced NIMS Courses will be done through that organization. Agencies and Jurisdictions needing 300 and 400 training have the following options: 1. Schedule a new course in-house using In-House NIMS Instructor 2. Schedule a new course in-house using OKOHS NIMS Instructor 3. Register individuals for previously scheduled courses Scheduling a new Course using In-House ICS Instructors Agencies and Jurisdictions who have their own ICS Instructor, or are using an instructor from a partner agency may schedule a course by contacting OSUFST at least 45 days in advance at 1-800-304-5727. The 30 day notice gives OSUFST the time to copy books and materials required for the course and ship them to your location. Instructors must have at least 15 names of students enrolled in the class. It is preferable that these students originate from Multiple Jurisdictions and Multiple Agencies. Scheduling a new Course using OKOHS ICS Instructors: Agencies and Jurisdictions who need 300 and 400 training may apply to host a course at their location by submitting a course authorization request, (Attachment), to OSUFST at least 60 days in advance of the start date. Upon receipt of approved request, the jurisdiction may notify instructors to make preparations for the course. The 300 and 400 course requires a minimum of 15 students and a maximum of 40. It is preferable that these students originate from Multiple Jurisdictions and Multiple Agencies. These individuals must be identified before the class can be scheduled and an instructor assigned. If the minimum student requirement is not met, the course may be subject to cancelation up to 2 weeks prior to the start date. Please do not schedule 300 and 400 classes for students who work in one discipline or are all from one agency. December 2012 7

Registering for currently scheduled courses: Many agencies may only need to train a few individuals at the Intermediate or Advanced Level. Those Agencies may choose to have their individuals join a class already scheduled by other jurisdictions. A list of currently scheduled courses can be found on the website: www.osufst.org and navigate to Scheduled Events. To register you may complete the on-line registration information or contact OSUFST at 1-800-304-5727 with additional questions. National Integration Center (NIC) Instructional Standards IS 700 Instruction Standards Minimum course contact hours: 3 classroom hours minimum, or interactive, web-based course Instructor Qualifications: 1. Successful completion of accredited ICS -100, ICS-200, IS-700 courses. 2. Service in a mid-level emergency management and incident response position within five years in real-world incidents, planned events, or accredited exercises. 3. Recognized qualifications in techniques of instruction and adult education methodologies. ICS 100 Instruction Standards Minimum course contact hours: 6 classroom hours, or interactive, web-based course Instructor Qualifications: 1. Successful completion of accredited ICS-100, ICS-200, IS-700 courses. 2. Service in a mid-level emergency management and incident response position within five years in real-world incidents, planned events, or accredited exercises. 3. Recognized qualifications in techniques of instruction and adult education methodologies. ICS 200 Instruction Standards Minimum course contact hours: 6 classroom hours, or interactive, web-based course Instructor Qualification: 1. Successful completion of accredited ICS-100, ICS-200, IS-700, and IS-800 courses. 2. Service in a mid-level emergency management and incident response position within five years in real-world incidents, planned events, or accredited exercises. 3. Recognized qualifications in techniques of instruction and adult education methodologies. ICS 300 Instruction Standards Minimum course contact hours: 18 total hours Instructor Qualifications 1. Successful completion of accredited ICS-100, ICS-200, ICS-300, ICS-400, IS-700, and IS- 800 courses. 2. Service in a mid-level incident management position within five years in real-world incidents, planned events, or accredited exercises. 3. Recognized qualifications in techniques of instruction and adult education methodologies. December 2012 8

ICS 400 Instruction Standards: Minimum course contact hours: 14 total hours Instructor Qualifications: 1. Successful completion of accredited ICS-100, ICS-200, ICS-300, ICS-400, IS-700, and IS- 800 courses. 2. Service in a mid-level emergency management and incident response position within five years in real-world incidents, planned events, or accredited exercises. 3. Recognized qualifications in techniques of instruction and adult education methodologies. IS 701 Instruction Standards: IS-701: Multiagency Coordination Systems (MACS) provides an understanding of MACS components, concepts, and principles, and it outlines the relationships among all elements of the system. IS-701 is composed of six components that require approximately 20 to 40 minutes each, as well as a post-test. Although IS-701 is available as a web-based independent study course, materials may be downloaded and used in a classroom setting. IS 702 Instruction Standards IS-702: NIMS Public Information is a web-based independent study module course that explains NIMS public information systems components, concepts, and principles. IS-702 takes approximately three hours to complete. No instructor manual is available for this course. IS 703 Instruction Standards IS-703: NIMS Resource Management is a web-based independent study module course that explains resource management components, concepts, and principles. The course is divided into six lessons, which each take 10 to 60 minutes to complete. A passing grade on the posttest at the completion of Lesson 6 is required for course credit. Although IS-703 is designed to be taken online interactively, course materials may be downloaded and used in a classroom setting. The following instruction standards apply to the classroom setting: Instructor Qualifications: 1. A minimum of two instructors is recommended. 2. Instructors should have experience managing resources at a complex incident interactively, course materials may be downloaded and used in a classroom setting 3. Instructors should have successfully completed ICS-100, ICS-200, IS-700, and IS-800. 4. Instructor should have experience as an instructor teaching adults. Equivalencies: IS-703 supersedes G-276, Resource Management. IS 704 Instruction Standards IS-704: NIMS Communication and Information Management is designed for members of the general public; emergency management/response personnel; elected officials of State, tribal, and local governments; appointed officials of State, tribal, and local governments; employees of the Department of Homeland Security; and employees of other Federal agencies. Course Hours: 6 classroom hours minimum, or interactive, web-based course Instructor Qualifications: December 2012 9

1. A minimum of two instructors is recommended, with one instructor having a Law Enforcement background. 2. Instructors should have successfully completed ICS-100, IS-700, and IS-800. 3. Instructors should have served in a mid-level emergency management and incident response position within five years in real-world incidents, planned events, or accredited exercises and performed in the Logistics and/or Planning functions. Instructor should have experience as an instructor teaching adults. Acquisition of Course materials and Instructor Support OSUFST is in partnership with OKOHS to provide course materials to instructors upon request. Instructor and student manuals will be delivered to the location of your choice upon OSUFSTs receipt of the Course Authorization Form (See Attached Form). Additional Course Authorization Forms can be found online at the following web link: https://www.osufst.org/images/forms/resources/course_authorization_request.pdf Instructions for Completion of Course Authorization Request Form: One form is required for each class or course being requested. For in-house training the form must be received by OFST at least two (2) weeks prior to the class date. For OFST delivered courses, the form must be received by OFST at least 30 days prior to the class date. Due to the large number of course authorizations received, only those forms that are properly completed will be processed. All other forms will be returned. The following instructions have only been provided for those fields which may not be selfexplanatory. A sample of a completed form for in-house training is available at the OFST website www.osufst.org. If you have questions about the form, or require assistance, contact OFST at 800-304-5727. Shaded Boxes and Lines. Any shaded box or line is for completion by OFST staff only. In-House Training or OFST-Delivered Course. If you are requesting approval for a course that will be taught in your organization by you or another instructor from the organization, check In-House Training. If you are requesting a course that will be delivered by OFST, or if the course is being scheduled by a program coordinator, check OFST Delivered Course. Location of Training. Enter the street address where the training will be delivered and the name of the local department or organization sponsoring the training. This must be an actual physical address for UPS delivery of course materials. A P.O. Box will not be accepted. Date of Training. List the date(s) of training and the time the training will be conducted. Local Contact. This information is crucial. The person s name and telephone should be listed. If the person has an email address it should be listed in the Additional Information box. December 2012 10

Open Enrollment. If you wish OFST to market the course state-wide, select Yes enrollment. If you wish the course to be limited to personnel from your own organization, or from the local area, select No. OFST will only take registration for the course if Yes is selected. Certification Exam Requested. If a certification process is desired at the end of the course or training, check the box. If you check this box, the other certification information must be provided including date of the certification process, the time it will begin, and the street address of the exam or skills testing. Request for Course Materials. If course materials are required, including student manuals, handouts, audiovisual materials, etc., check the box that applies. Please keep in mind that audiovisual materials DO NOT include projectors and laptops. Arrangements for audiovisual equipment must be made with the appropriate program coordinator. Additional Information. Enter the number of booklets you need in this box or you may also include additional materials that are needed, contact information, limitations of the training site, etc. Any additional information that is important to the delivery of the course should be listed here. Signatures. For in-house training, the form must be signed by the lead instructor for the course and by an official of the host organization. In all cases, the fire chief or their representative must sign the form. Preferably, the fire chief should sign the form, however, the training officer or other senior official who has the authority to make a commitment for the organization may sign. The title of the person signing must be listed. If you need assistance completing the form, contact OFST at 800.304.5727. This form is available in PDF format at www.osufst.org under Resources. December 2012 11

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