Coverholder reporting standards

Coverholder reporting standards reporting to Lloyd s Italy Version 2 29 July 2015 www.lloyds.com/coverholderreportingstandards

Key Contacts Giovanni Toniutti Lloyd s Italy, Milan Telephone: 00 44 (0) 20 7327 7944 giovanni.toniutti@lloyds.com LITA@lloyds.com Disclaim Disclaimer These Standards have been prepared by Lloyd's based on the information available as at 29 July 2015. The intention is to update the Standards periodically. If you are reading this in hard copy, please visit our website for the most recent version: www.lloyds.com/coverholderreportingstandards. While care has been taken in compiling the Standards and producing this document, Lloyd's does not make any representations or warranties as to the accuracy or completeness of the information contained herein and expressly excludes to the maximum extent permitted by law all those that might otherwise be implied. Lloyd's accepts no responsibility or liability for any loss or damage of any nature occasioned to any person as a result of acting or refraining from acting as a result of, or in reliance on, any statement, fact, figure or expression of opinion or belief contained in this document. Lloyd s 2015. All rights reserved. 2

Reporting to Lloyd s Italy Contents 1 INTRODUCTION 4 1.1 Introduction to this document 4 1.2 Summary of reports required 4 2 REPORT DETAILS 4 2.1 Who needs to report to Lloyd s Italy? 4 2.2 Why does Llloyd s Italy need this report? 4 2.3 When should the report be sent to Lloyd s Italy? 4 2.4 What format does Lloyd s Italy require the report in? 4 2.5 How do I send the report to Lloyd s Italy? 4 3 LOCAL REPORT SPECIFICATIONS 5 3.1 Statement of accounts report specification 5 4 REPORT TEMPLATES 10 4.1 Statement of accounts report specification 10 3

1 Introduction 1.1 Introduction to this document > This document is designed to be read in conjunction with the Lloyd s Coverholder Reporting Standards User Guide > Full details of Lloyd s Coverholder Reporting Standards, including the User Guide, can be found here www.lloyds.com/coverholderreportingstandards 1.2 Summary of reports required > In addition to any reports which the coverholder is required to submit to their brokers and Lloyd s syndicates in London, the following is a summary of reports that are required by Lloyd s Italy:- Ref Report name Frequency ITA01 Statement of Accounts Monthly 2 Report details 2.1 Who needs to report to Lloyd s ITALY? > All Coverholders located in Italy and > Coverholders located outside of Italy that use the Mocha/ Doprint systems for the issuing of policies. > Coverholders need to report on:- > Risks located in the European Union > Insured located in the European Union > The report should also include details of premiums received by Lloyd s Italy directly from Public Entities. 2.2 WHY DOES LLOYD S ITALY NEED THIS REPORT? > The coverholder is required to provide a monthly report of premiums and premium taxes paid so that Lloyd s Italy can pay the correct premium taxes to the Italian authorities. 2.3 WHEN SHOULD THE REPORT BE SENT TO LLOYD S ITALY? > The report must be provided monthly by the 10 th day of the month, providing details of premium transactions in the previous calendar month. 2.4 WHAT FORMAT DOES LLOYD S ITALY REQUIRE THE REPORT IN? > Microsoft Excel file - Lloyd s Italy has provided a preferred format for the report which is attached here: > Alternatively a coverholder might use a different format provided that the mandatory fields are included and the report is sent as a MS Excel file. It is recommended that Coverholders discuss this with Lloyd s Italy and with their London broker. 2.5 HOW DO I Send THE REPORT TO LLOYD S ITALY? > The report should be sent by E-mail to amministrazione@lloyds.com 4

3 Local report specifications The template shown below was current when this guide was produced and is provided for guidance only. 3.1 ita01 statement of accounts report specification Coverholder Name Nome del Coverholder Field Definition Format Conditions Maps to Lloyd s Information Requirements Field The name of the coverholder who has created the submission, or the coverholder that the submission is on behalf of. If the coverholder has multiple locations or branches then the branch should also be identified where appropriate CR0013 Coverholder name Coverholder PIN Coverholder PIN Statement of Account (SOA) number Nome della società Coverholder dei Lloyd s The unique identifier for the coverholder branch which has been allocated by Lloyd s. This can be found in Lloyd s Atlas system. The Coverholder PIN is a 9 digit number. Codice PIN attribuito al Coverholder Number, Code or Reference given by the coverholder to the SOA for identification. CR0014 Coverholder PIN Numero Estratto conto Reporting Period Start Date Incassi dal Reporting Period End Date Numero o codice attribuito dal Coverholder all estratto conto a fini di identificazione The start date for the reporting period being submitted. Data di inizio del periodo a cui si riferisce il report The end date of the reporting period being submitted. Data di termine del periodo a cui si Incassi al riferisce il report Unique Market The unique reference for the binding Reference (UMR) authority contract allocated by the Lloyd's market. All UMRs start with B, followed by the Lloyd s broker number and a series of characters. The UMR should not contain any spaces, hyphens, slashes or other punctuation; it should only contain the numbers 0-9 and the letters A-Z. Maximum length 17 characters. The UMR is stated on the first page of the binding authority agreement schedule. CR0001 Reporting period start date CR0002 Reporting period end date CR0005 Unique Market Reference UMR Binding Authority UMR Indicazione del Unique Market Reference del binder. La prima pagina della scheda del binding authority agreement riporta l UMR. 5

Field Definition Format Conditions Maps to Lloyd s Information Requirements Field London Broker Reference The unique reference for the broker in London which has been assigned by Lloyd s CR0011 London Broker Reference Codice del Lloyd s Broker Risk class Ramo Policy Number Codice del Lloyd s Broker (The Market Directories Lloyd s Broker) A free text description of the class of business; and/or Lloyd s risk code (Lloyd s categorises information on risks and premiums using a series of risk codes). Indicazione del ramo o del rischio The unique reference for the risk, usually the certificate number. CR0017 and/or CR0016 Class of Business / Lloyd s Risk Code CR0029 Certificate Reference Numero di Contratto Addendum Number Numero del contratto The addendum number. Numero di appendice Inception Data di effetto Policyholder First Name Indicazione numero di appendice The date from which this transaction applies, for example if this is an endorsement, then the date of the endorsement; Or for a new risk, the inception date of the risk, the date on which coverage starts. Data di effetto del titolo Policyholder First name when the Last name is shown separately Nome Nome del contraente, quando il cognome è riportato separatamente Policyholder Last One of the following to be shown:- Name, Company > The name of the company name or Full name > The full name of the individual insured > Where the first name is shown separately, the last name of the insured CR0057 Effective Date of Endorsement, Trasaction etc. or CR0030 Risk Inception Date CR0034 Insured or reinsured first name CR0035 Insured Full Name, Last Name or Company Name Gognome, Ragione sociale o nome completo Fiscal Code Riportare una delle seguenti informazioni: > La ragione sociale del contraente > Il nome completo del contraente > quando il nome è riportato separatamente, il cognomen del contraente Policyholder s Fiscal code This is only mandatory for Personal Accident, Life and Motor TPL premiums CR0036 Fiscal code, codice fiscali, insured Codice Fiscale Codice Fiscale del contraente obbligatorio per I premi relative a Infortuni, Vita e RCA 6

Currency Field Definition Format Conditions Maps to Lloyd s Information Requirements Field The original currency in which the premium was paid Note - Payments to be received only in EUR or USD CR0020 Original Currency of premium Valuta Valuta del rischio sottoscritto Net premium (Net of taxes) The premium being paid to the broker in London (or LIO). That is the premium paid in this transaction If this transaction is an instalment, this should be the net amount of this instalment. CR0065 Net Premium to London in original currency of premium Premio Netto Acessori Accessori Taxes Tasse Gross Premium (gross of taxes) Premio Lordo Commission Commissioni Totali Deductible amount Premio netto The amount of any accessori charged by the coverholder in Italy. Indicazione degli accessori totali The sum of any taxes, levies or para fiscal fees which have been added or deducted from the gross premium; excluding the Emergency Treatment Fund tax, but inclusive of the Solidatory fund for victims of extortion. Tasse, incluso il contributo al fondo di solidarietà per le vittime dell estorsione e dell usura (Antiracket) Gross premium paid this time (Net + Accessori + Taxes) Premio Lordo (Netto + Accessori + Tasse) Total commission paid to the coverholder on Net premium and Accessori Provvigioni totali (sul netto e sugli accessory) trattenute o comunque riconoscuite For each applicable policy, the amount of the insurance premium that may be deducted from the policyholder s tax bill. CR0063 Accessori amount in original currency of premium CR0064 Total Taxes in original currency of premium; excluding Emergency treatment fund CR0059 + CR0063 + CR0064 Gross premium paid this time in original currency of premium + Accessori amount in original currency of premium + Total Taxes and Levies in original currency of premium CR0062 Commission amount in original currency of premium + CR0063 Accessori amount in original currency of premium Add any commission on Accessori CR0065 Importo Detraibile 7

Field Definition Format Conditions Maps to Lloyd s Information Requirements Field Local Correspondent Commission Commission paid to the Local Correspondent Commissioni Corrispondente Provvigioni totali spettanti al Corrispondente dei Lloyd s (informazione obbliggatoria in caso di premi soggetti agli obblighi di tracciabilità) Public Entity s Commission paid to the Public consultant Broker Entity s consultant Broker Commission Commissioni Broker consulente della stazione appaltante Other Deduction description Altre trattenute, descrizione Other Deduction amount Altre trattenute, importo Transaction type Provvigioni spettanti al broker consulente dell ente appaltante (informazione obbliggatoria in caso di premi soggetti agli obblighi di tracciabilità) A description of the fee or deduction being made] Descrizione di eventuali trattenute diverse dale commissioni The amount being added or deducted Importo di eventuali trattenute diverse dale commissioni One of the following to be shown:- > Gross net of commission > Taxes only (premium to London) > Taxes in advance (premium to follow) > Details/Tracing purposes only > Other deduction / claim CR0086 Other Fees or Deductions Description CR0087 Other Fees or Deductions Amount Tipo di transazione Paid amount Importo pagato Selezionare una delle seguenti opzioni: > Lordo al netto delle commissioni > Solo Tasse (premio a Londra) > Solo Tasse (premio a saldo) > Dettaglio/Tracciabilità > Altre trattenute / Sinistro The premium being paid/deducted to/from Lloyd s Italian Office That is the balance paid in this transaction Importo pagato, trattenuto o dovuto per il titolo riportato CR0065 Net Premium to London in original currency of premium *The following additional fields are required for Motor polices: *SSN, Emergency Treatment Fund Emergency Treatment Fund contribution (SSN contribution increases the Gross premium) *SSN, Contributo al Servizio Sanitario Nazionale Contributo al SSN (aumenta il premio lordo) 8

*Vehicle plate *Targa veicolo *Province where the vehicle is registered *Provincia di registrazione del vehicle The registration number of the vehicle Targa del veicolo Province where the vehicle is registered Provincia di utilizzo del veicolo CR0033 Vehicle Registration No 9

4 REPORT TEMPLATES The following template is an example of the format which Lloyd s Italy prefers to receive: 4.1 ita01 statement of accounts report specification Nome del Coverholder / Corrispondente Codice PIN del CH o dell'omc Numero Estratto Conto Incassi dal Periodo di incasso Incassi al Importo pagato Campi obbligatori in caso di Piazzamento Riferimenti Rischio Contraente Tasse e Premi Altre Trattenute importi soggetti a tracciabilità Transazione Numero del Binder / Numero di Cover Note Codice del London Broker Ramo Numero di Contratto Numero di appendice Data di Effetto Nome Cognome, Ragione Sociale o Nome completo Codice Fiscale Valuta Premio Netto Accessori Tasse Premio Lordo Commissioni Totali Importo Detraibile Commissioni Broker Commissioni Consulente della Corrispondente stazione appaltante Descrizione Importo Tipo Transazione Importo pagato Inserire righe evidenziando questa riga per mantenere la lista nella colonna Tipo Transazione Numero di record 0 Importi totali - - - - - - - - - 10