REQUEST FOR QUOTATION FROM : HRM PROCUREMENT, RFQ Collective Number Q13P224 Procurement Contact person/telephone Pat Keohan/902 490-6307 Our reference S/O This number must appear on all invoices lading bills, containers and correspondence. Send queries DIRECT to Purchasing Agent. Please send completed RFQ to: Halifax Regional Municipality Procurement Division Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5 THIS IS NOT A PURCHASE ORDER For questions regarding specifications, contact: MIKE FILIPPONE 902-490-6194 Your reference Q13P224 Quotation deadline: 2013.03.15 Standing Offer To Supply & Deliver Oracle 2E & 4E Detector Cards For TS1 OR TS2 Traffic Signal Cabinets - Rack Mounted *** All Bidder Inquiries are to Refer to File# Q13P224 *** Company Name: Address: Postal Code: email / website: Contact: Ph#: Fax# Date: HST# / GST#
2 Quotations must be submitted on this form only. Please state quotation number "Q13P224" on all correspondence being returned to the Procurement Office This Request for Quotation is closing at 4:00pm, local time on the closing date as indicated on front page of this quotation. Quotation Q13P224 to be returned to Patrick Keohan, CPPB, HRM Procurement Office, 1st Floor Alderney Gate, Suite 103, 40 Alderney Drive, Dartmouth, N.S. B2Y 2N5. Do NOT mail in your response. Faxed submissions will be accepted at fax# 902-490-6425. Supplementary Terms and Conditions: 1. For Standing Offer to Supply & deliver oracle 2E & 4E detector cards for TS1 or TS2 traffic signal cabinets - rack mounted, to the Halifax Regional Municipality on and as and when requested basis for the period of one (1) year, with the option of a 2nd year. 2. Standing Offer(s) to run from award of contract(s) and may continue until March 31, 2015. The prices are to be firm for this period. 3. For questions concerning specifications of quotation contact: MIKE FILIPPONE AT 902-490-6194. For questions concerning terms and conditions contact: Patrick Keohan, CPPB at 902-490-6307. 4. PLEASE QUOTE AS SPECIFIED. You must quote unit price as specified, (sample may be required for internal quality and suitablity approval by end user, prior to award of the contract). 5. Prices to be quoted in Canadian funds and are to be taxes out, tax will be added. 6. PRICES TO INCLUDE FREIGHT FOB OFFLOADED - DESTINATION. NO EXTRA SHIPPING WILL BE PAID. 7. Please attach a detailed description of your warranty period process & procedure. 8. Any changes to this quotation/tender or specifications shall be stated in writing. Verbal statements made by employees of
the Halifax Regional Municipality, whether or not they appear to have the proper authority, will have no consequence. 3 9. Quanitities are estimates only. The Halifax Regional Municipality does not quarantee to purchase the full amount and reserves the right to exceed these quantities. 10. Halifax Regional Municipality reserves the right to reject any or all quotations. 11. HALIFAX REGIONAL MUNICIPALITY is encouraging its vendors to use hrm electronic payment option. Please advise if your firm would be interested in this option, details can be provided by contacting joe colley, supervisor accts payable at 902 490 7357. Vendor INTERESTED in electronic payment option? yes no, OR ALREADY SIGNED UP YES I have read and understood the Terms and Conditions, above Supplementary Terms and Conditions and Instructions to Bidders and make the following bid: signed X... COMPANY REP PLEASE TYPE OR PRINT LEGIBLY THE FOLLOWING INFORMATION: name of company rep above
4 Item Material Description 00010 Traffic Sig Cabinet Equip for S/O All of the following to be as per manufacturer and model number or approved alternate. *** Note: The Halifax Regional Municipality (HRM) is sole judge regarding "Approved Alternates". "Approved Alternates" must come with sufficient literature, specifications and any drawings on the products bid upon *** ***ALL ITEMS SHALL MEET CURRENT CSA STANDARDS AND SPECIFICATIONS*** Prices to include Freight FOB Offloaded - Destination Prepaid. No extra shipping will be paid. Oracle Detector Cards for TS1 or TS2 Traffic Signal Cabinets A) Oracle 2E series (Rack Mount) Manufacturer: Part#: Warranty: Delivery ARO: /working days Net Unit Price: $ / each, tax extra, year 1. Net Unit Price: $ / each, tax extra, year 2. Estimated annual usage: 65 B) Oracle 4E series (Rack Mount) Manufacturer: Part#: Warranty:
5 Item Material Description Delivery ARO: /working days Net Unit Price: $ / each, tax extra, year 1. Net Unit Price: $ / each, tax extra, year 2. Estimated annual usage: 32 Terms and Conditions The Terms and Conditions for this solicitation can be located at either the www.halifax.ca website at: http://www.halifax.ca/procurement/terms.html or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.
YOUR ATTENTION TO THIS REQUIRED IMMEDIATELY ATTENTION CONTROLLER PLEASE FILL OUT AND RETURN ASAP ELECTRONIC PAYMENT REGISTRATION FORM Electronic commerce has changed business practices globally. These changes will allow HRM to work more efficiently with vendors on day-to-day business transactions. Halifax Regional Municipality electronic payment process is now ready to enroll all vendors doing business with HRM. Payment of invoices electronically will benefit you immediately through: The elimination of your time spent depositing payments Immediate access to your funds on the payment date The elimination of delivery disruptions due to Postal delays or lost mailings The elimination of the threat of fraud, lost or stolen cheques In order to register to receive electronic payments of invoices from Halifax Regional Municipality, please complete this form and attach a voided cheque if applicable. The form must be signed by a designated signing officer of your company. HOLD HARMLESS CLAUSE: The Halifax Regional Municipality and its banker are entitled to rely on the information supplied by you. Payments made to the benefit of the beneficiary vendor to the account identified herein shall satisfy the obligation of the Halifax Regional Municipality to the beneficiary vendor respecting the amount paid. It is the responsibility of the beneficiary vendor to insure that payments are actually received. PAYMENT INFORMATION Vendor Name: HST registration number: (If applicable) The voided cheque or Bank transmittal form supplied by your Financial Institution, will provide us with all the necessary Banking information. *Note Do not send in if you re already enrolled for Electronic Payment with HRM
REMITTANCE INFORMATION Please indicate how you would prefer to receive your payment details. (Please check one) E-mail address:. No remittance advice necessary Contact Name: Title/Position: Phone ( ) Fax: ( ) I/We (the undersigned) hereby authorize Halifax Regional Municipality to make deposits to our account as per the information provided above and deliver remittance as indicated. I/We acknowledge responsibility to ensure the correctness of the information, to confirm receipt of the payment funds, and to immediately advise Halifax Regional Municipality if payment is not received. Signature: Signature : Date: PLEASE RETURN THE COMPLETED FORM BY MAIL, FAX, OR EMAIL TO: Halifax Regional Municipality Attention: Joe Colley Finance Division P.O. Box 1749 Halifax, NS B3J 3A5 Fax #: (902) 490-4175 Telephone#: (902) 490-7357 Email: hrmaplink@halifax.ca