The nation s largest privately held records and information management company Our mission is clear: to lead the records and information management industry by providing our clients the very best service. Access is a truly nationwide provider of document management solutions, covering 27 markets throughout the United States, and has a presence in San Jose, Costa Rica. Access provides world-class service that couples innovative solutions with unsurpassed customer service. Biotech Business Education Financial Government Medical Insurance Legal
Records and Information Management Records and Information Management Highly secure record center storage and management including inventory tracking, online access, and customized pickup and delivery services. Why establish an Off-Site Records Management Program? Increasing regulatory compliance and the ever-present need to access records for audits, lawsuits and general business operations require confidentiality, security, and technology. Access allows you to save valuable on-site space, protect records and improves the efficiency of accessing records when you need them most. Record Centers Meet the most stringent industry standards High security, restricted access Latest fire suppression technology Technology Barcode-based container- and tape-level inventory tracking Portable handheld scanners provide point-to-point tracking and chain of custody FileLineACCESS web-based inventory management Transportation Next-day, same-day, and priority-rush services 24 / 7 emergency services Secure vehicles and highly trained transportation specialists Special Services Records project management Scan-on-demand to streamline records retrieval requests Imaging and electronic records management solutions
Secure Destruction Secure Destruction Secure destruction of hardcopy records, electronic media and computer hard drives. On-time and scheduled programs ensure the legal and compliant destruction of confidential business information. Why implement an Information Destruction Program? Secure destruction of business information is a critical part of a well- maintained records management program. Strict state and federal regulations, the rise of identity theft and the need to protect against loss of confidential business information requires companies to demonstrate a compliant destruction program. Service Options Scheduled rotation of secure consoles and bins Mobile (onsite) and offsite plant-based shredding One-time purge / destruction Secure destruction of computer hard drives Items Destroyed Paper documents and business records Electronic media including tapes, disks, CDs and other magnetic media Computer hard drives Client Services Highly trained staff to ensure secure and confidential chain of custody Client Care Team dedicated to the flexible handling of scheduled or one-time requests Certificate of Destruction provided for every destruction project Special Features AAA NAID Certification in many locations Programs to ensure our clients meet regulatory compliance such as FACTA, HIPAA, Gramm-Leach-Bliley and the Federal Privacy Act
Digital Solutions Digital Access Solutions Economical digital solutions for short- and long-term needs. This cost effective suite of services enables retrieval and sharing of diverse information types in a secure, indexed, searchable and highly scalable web-hosted repository. Why incorporate digital solutions into your program? A fully integrated records and information management program addresses both physical and electronic records. We provide full-service Digital Access Solutions that allow you to tightly control and efficiently share valuable information assets. Access works with you to develop efficient programs for managing the flow of documents from image capture and indexing to secure access, collaboration and policy-based disposition and destruction. Services Scan-on-Demand Delivery Backfile Scanning Day-Forward Imaging Access Web-Hosted Repository Benefits No hardware or software to purchase No technology infrastructure required quick and easy to deploy No risk of owning outdated equipment with Access-managed scanning services Achieve business process efficiencies, increase productivity and improve customer satisfaction Enhance accessibility and collaboration Enable security and compliance with role-based permissions and audit tracking
Off-Site Media Vault Off-Site Media Vault Complete, secure off-site protection for electronic media and vital records. Fire-rated, climate-controlled vaults include video surveillance, biometric security and tape-level inventory tracking. Why implement an Off-Site Media Vault Program? Regulatory compliance, computer system failures, and the risk of disaster, make it essential for companies of all sizes to establish a data protection program. In the case of disaster, data restoration is absolutely critical to ensure business continuity and future success. Security Restricted vault access includes biometric fingerprint security External and internal video surveillance Technology Barcode-based container- and tape-level inventory tracking Portable handheld scanners provide point-to-point tracking and chain of custody FileLineACCESS web-based inventory management Fire Suppression Special vault design exceeds industry fire-rating standards Environmentally friendly, dry fire suppression system Climate Control State-of-the-art temperature and humidity control systems maintain a consistent 70.0 F ± 2 (21.1C ± 2 ) temperature with humidity strictly controlled at 50% ± 5% Vault climate is carefully monitored 24 / 7
Protecting our environment, too. Green Initiatives Access is contributing in a very positive way to the communities we serve and the earth we share. Reduce. Reuse. Recycle. Protecting our environment too., Why commit to environmentally friendly business practices? As an integral part of our Team Members personal commitment to our clients, Access is concerned with contributing in a very positive way to the communities we serve and the earth we share. Access is committed to environmentally friendly business practices. Our aim is to save natural resources by reducing consumption, reusing products and recycling waste whenever possible, supporting a cleaner environment and encouraging an always-greener approach to doing business. Reduce Energy-efficient record centers Fuel-efficient delivery vehicles and intelligent transportation routing Scan-on-demand virtual document delivery Formaldehyde-free shredding containers Reuse Reusable file delivery pouches Reusable media containers Reusable drinking containers Recycle All shredded paper is recycled All e-waste is recycled Waste recycling at all company locations Did you know... Each ton of paper from recycled pulp saves 17 trees and 3 cubic yards of landfill space. In 2010, that amounted to 765 million trees! Producing recycled white paper creates 74% fewer air pollutants, 35% fewer water pollutants, and 75% less process energy than producing paper from virgin fibers. The average American uses seven trees a year in paper, wood, and other products made from trees. This amounts to about 2,000,000,000 trees in the U.S. per year! If every American recycled just one-tenth of their newspapers, we would save about 25,000,000 trees a year.