National Irrigation Administration

National Irrigation Administration

HR SR. / Start of Process Approved Authority to Fill A Supervises the Filling-up Process Undertakes initial / attendant steps Notice of Vacancy for posting Initials / Recommends Approval of Notice of Vacancy for Posting Approved Notice of Vacancies for Posting Checks correctness of data; Initials Notice of Vacancy for Posting Passes on / Initial Notice of Vacancy for Posting Checks and Reviews Statement of Duties and Responsibilities and other relevant data; Initials Notice of Vacancy for Posting Signs / Approves Notice of Vacancy for Posting Supervises succeeding attending activities Leads / Participates in the succeeding activities Notice of Vacancy for Publication Reviews / Initials / Recommends Approval of Notice of Vacancy for Publication Checks correctness of data; Initial Notice of Vacancy for Publication Passes on / Initials Notice of Vacancy for Publication Initials Notice of Vacancy for Publication Signs / Approves Notice of Vacancy for Publication Approved Notice of Vacancy for Posting Leads / Participates in the succeeding activities Posts Approved Notice of Vacancy 1

HR SR. / 1 Awaits submission of application/s within 15 working days from publication and posting Informs incumbent/s of next-in-rank position regarding vacancy Lists down incumbent/s of next-in-rank position per approved approved SRP Application/s Leads / Participates in the succeeding activities Checks completeness of submitted documents such as: - Application Letter - PDS / Resume / Bio-data - Latest Performance Rating - Copy of Eligibility/ies - Copy of Diploma / TOR -Copy of Training Certificates - Others Requests for additional / lacking requirements, if any Applicants Information Sheet Checks / Initials / Recommends Approval of Potential Assessment Request Checks / Initials Potential Assessment Request Potential Assessment Request, if applicable Signs Potential Assessment Request Accomplishes Potential Assessment Form Accomplished Potential Assessment Form Passes on to concerned HRMO 2

HR SR. / 2 Conducts preliminary evaluation of individual qualifications vs. position requirements Review CAFs; Discuss noted changes / correction, if any Draft Comparative Assessment Forms (CAFs) Computation and Summary Revised CAFs Initials / Recommends Approval of Notice of PSB Checks / Initials Notice of PSB Schedules / Prepares Notice of PSB Notice of PSB Reproduce reference materials for PSB deliberation B Signs/ Approves Notice of Approved Notice of PSB 3

HR SR. / 3 Supervises succeeding attendant activities Leads / Participates in succeeding activities Disseminates Approved Notice of PSB to Concerned PSB Chair & Members Presents all documentary requirements & supporting papers to the PSB; Provides secretariat duties / administrative support to the PSB; Takes down Minutes of the PSB Reviews thoroughly the initial CAFs; Deliberates on all matters/issues raised C Candidate/s met the minimum qualification requirements subject to further assessment Candidate/s met the minimum qualification requirements no further assessment needed Yes PSB Deliberation Completed? No No candidate/s met the minimum qualification requirements Deferment / Suspension of filling up of vacancy Repost vacancy A PSB Certification with attached CAF computation & summary Initials CAFs; Signs Certification Signed PSB Certification 4

HR SR. / 4 Transcribes Minutes of PSB Relevant Information for the Preparation of Personnel Action Slip (RIPPAS) Form with signed PSB Certification and CAF as attachments D Ascertains correctness of draft Minutes of PSB Draft Minutes of PSB Finalizes Minutes of PSB Initials Minutes of PSB Approved Minutes of PSB Initials Minutes of PSB Minutes of PSB Initials / Signs Minutes of PSB Passes on to concerned HRMO Files Approved Minutes of PSB D Initials/Routes out RIPPAS Form Checks / Initials RIPPAS Form 5

HR SR. / 5 Signs RIPPAS Form Accomplishes RIPPAS Form Accomplished RIPPAS Form Supervises succeeding attendant activities Passes on accomplished RIPPAS Form to HRMO/Processor Personnel Action Slip (PAS) with signed RIPPAS Form,PSB Certification and PDS of recommended appointee as attachments Reviews / Initials PAS Checks / Initials PAS Reviews / Initials PAS Initials / Signs PAS as Requesting Official/s Signs PAS as Recommending Official Approves PAS Approved PAS Instructs preparation of appointment Passes on approved PAS Requires proposed appointee to submit updated PDS and other necessary supporting documents 6

HR SR. / 6 Certifies that all requirements and supporting papers have been complied with, reviewed and found to be in order; Initials Proposal, Certificate of Availability of Funds and SCI Checks data / information on Proposal / Plantilla Entry; Ensures that all questions in PDS are answered properly and correctly; Checks documentary attachments as to completeness; Initials Proposal and SCI Proposal (CSC Form 33) with the following attachments: 1. CAF Summary 2. PSB Certification 3. Proof of Publication 4. Position Description Form (BC-CSC Form 1) 5. Certificate of Availability of Funds (CSC Form 203) 6. Personal Data Sheet (CS Form 212) 7. Certified Photocopy of: Latest CSC-approved Appropriate Eligibility - Second/First Level Eligibility - RA 1080 - Security Guard / Driver License - TESDA, etc. Diploma/Transcript of Records 8. Approved Authority to Fill Plantilla Entry Update Service Card Index (SCI) Signed PDF by the appointee Requests appointee to submit preemployment requirements PSB Chair certifies that appointee has been screened by the PSB Initials Proposal; Signs Certificate of Availability of Funds 7

HR SR. / 7 Forwards to Financial Management Department Manager for certification as to availability of funds Initials Proposal; Signs PDF Signs Proposal up to Section Chief positions; Initials Proposal for Division Manager positions and above Approves Proposal Approved Instructs transmit of Proposal to CSC Passes on to concerned HRMO Stamps date of issuance of Signs Transmittal of Forwards to HRD-PRDRS for transmittal to CSC Checks / Initials Transmittal of with corresponding attachments Transmittal of to CSC with the following attachments: 1. Agency-Approved 2. PDS 3. Proof of Publication 4. Certified Photocopy of: Latest CSC-approved Appropriate Eligibility - Second/First Level Eligibility - RA 1080 - Security Guard / Driver License - TESDA, etc. - Diploma/Transcript of Records Checks Notice of Approved for posting Notice of Approved for posting 8

HR SR. / 8 Posts Notice of Approved Initials Assumption to Duty Checks/Initials Assumption to Duty Assumption to Duty with the following attachments: - Duplicate copy of appointment - Receiving copy of duplicate appointment - PDF Signs Assumption to Duty Accomplishes Assumption to Duty Accomplished Assumption to Duty Passes on to concerned HRMO Provides duplicate copy of approved and PDF to appointee Initials Advice for Payment Checks / Initials Advice for Payment Advice for Payment with certified photocopy of relevant attachments e.g., Notice of Assumption to duty, etc. Signs Advice for Payment 9 Forwards to Financial Management Department for appropriate action

HR SR. / 9 Updates Plantilla Entry, SCI, Service Record & Leave Card Administers Oath of Office Schedules Oath of Office Oath of Office Initials Regret Letter/s Initials Regret Letter/s Regret Letter/s, if applicable Awaits receipt of CSC-attested Coordinates with HRD-Training Section re: conduct of Briefing for new appointee/s Signs Regret Letter/s CSC-attested Takes note of latest action taken on appointment; Passes it on for necessary action Checks completeness of Plantilla (Hard Copy) Entries; Passes on to concerned HRMO Updates Plantilla Entries (Soft Copy), SCI, SR, Reference Files (PSB Folder); Forwards documents to Training Section and Records Section for HRI & 201 File; Completes staff works Forwards to concerned applicant 10

HR SR. / 10 Transmittal of CSC-attested to the appointee through concerned Department Manager Signs transmittal of CSC-attested ; Notates CSC-attested Initials Transmittal of CSC-attested Transmittal with CSCattested as attachment Forwards to HRD- Records Section for delivery process completed End of the Process

HR SR. / C Coordinates with concerned officials / supervisor re: details of required further assessment Instructs PSB Secretariat re: further assessment of applicants Necessary materials for required test Administers test/s required by office concerned Schedules conduct of necessary test/s; Inform concerned applicants Administers Personality / Psychometric / IQ Test/s Discusses test result/s with PSB Secretariat Incorporates test results in CAFs Draft CAFs bearing complete relevant data B