REQUEST FOR PROPOSALS (RFP) FOR RETAIL NATURAL GAS SUPPLY SERVICE ISSUED BY: SMG WORLD on behalf of THE PENNSYLVANIA CONVENTION CENTER AUTHORITY Issue Date: Wednesday, September 17, 2014 Initial Pricing Due Date: Wednesday, September 24, 2014 by 12:00pm
I. Purpose and Description of Request for Proposals On behalf of the Pennsylvania Convention Center Authority (PCCA), SMG World ( SMG ) is hereby requesting pricing from Pennsylvania Utility Commission-licensed natural gas suppliers for Retail Natural Gas Supply on a full requirements service basis. The Convention Center facility includes one natural gas account located in Philadelphia Gas Works (PGW) utility service territory. Annual consumption for this account is approximately 80,000 dekatherms (Dth). Detailed information, including account number, service address, billing address, historical consumption data and monthly volumes is contained in Appendix B to this RFP. Suppliers are required to submit pricing in accordance with the instructions set forth in Appendix A. This RFP includes one (1) Interruptible- NGVS-I account with service to begin on November 1, 2014 and is to include the calendar month of November 2014. This account is currently under contract and is already being served through the end of October 2014. The intent to begin service under this contract with the November meter read date, and to have a seamless transition from one contract to the next. The duration of service will be determined per the pricing option(s) ultimately selected by SMG. RFP PROCESS: Pricing proposals are due by 12:00pm on Wednesday, September 24, 2014. Proposals must be submitted via email to the attention of Janet Mitrocsak and with a copy to Shawn Tejani of NORESCO. Janet Mitrocsak, Director of Facilities, SMG World Email: jmitrocsak@paconvention.com Shawn Tejani, Senior Energy Analyst, NORESCO Email: stejani@noresco.com Based upon the results of the pricing proposals received on September 24, 2014, SMG will select a short-list of suppliers to invite to a best and final executable pricing day. On this final pricing date, SMG intends to award a contract to the lowest responsible bidder. It is anticipated that SMG will execute a Natural Gas Supply s Agreement by no later than end of September. It is the intention of SMG to execute the winning supplier s form of contract based upon the pricing option ultimately selected by SMG. Notwithstanding this intention, SMG reserves all of the following rights: the right not to award or enter into a contract that may result from the rejection of bids in accordance with law, or such other circumstances that does not result in the award of a contract. All costs and expenses incurred by participants in this RFP process are the sole responsibility of the bidder. Appendix A to this RFP is a Pricing Form that must be completed and submitted by each respondent. It contains a detailed description of the pricing options, requirements and duration for each pricing option. All inquiries and correspondence relating to this RFP shall be submitted via email to: Shawn Tejani NORESCO 510 Thornall St., Suite 170 Edison, NJ 08837 Phone: 732-590-2229 Email: stejani@noresco.com 1
With a copy to: Erik Miller, NORESCO Email: emiller@noresco.com Janet Mitrocsak, PA Convention Center Email: jmitrocsak@paconvention.com II. Owner Contractual and Pricing Requirements The PCCA intends to utilize the winning supplier s form of contract. The contract signatory for this agreement will be the Pennsylvania Convention Center Authority. Note that if the winning supplier is an approved contractor within the Pennsylvania Department of General s (DGS) COSTARS Program, the standard/approved form of COSTARS agreement may potentially be utilized. All costs to provide Full Requirements up to the Delivery Point are to be included in the Bid Prices. Bid prices must be exactly the all-inclusive price that is presented on the bills. Bidders pricing shall not include delivery service charges and other charges imposed by the Local Delivery Company. The Authority requires a swing tolerance in monthly usage of +/-10% of monthly contract volumes. Historical annual consumption is being furnished for informational purposes only, and may not be the actual Full Requirements to be used by SMG during the term of the Agreement. It is expected that Bidders will secure and/or confirm consumption history and account requirements on their own. In submitting a bid, the bidder acknowledges that it waives any and all of its claims and causes of action against SMG and/or NORESCO or any of their officers, directors, representatives, members, employees, principals, consultants, and agents, on the basis on the historical usage or contract quantities that the bidder may have relied upon. The Agreement will not be on a take-or-pay basis. Since it is impossible to determine the precise quantities of Full Requirements that will be needed during the term of the Agreement, the Supplier shall be obligated to furnish all of SMG s requirements during the term of the Agreement at the Contract Price. Consultant Fee Agreement SMG has retained NORESCO to assist in procuring Natural Gas Supply for the PA Convention Center. The Supplier must enter into a separate agreement with NORESCO whereby the Supplier will pay NORESCO a fee of $0.20 per dekatherm of natural gas usage by the PA Convention Center during the term of the agreement (the Consultant Fee ). All Bid Prices must be inclusive of the Consultant Fee payable to NORESCO. 2
APPENDIX A PRICING REQUIREMENTS AND PRICING FORM Bidders must complete the pricing sections below in their entirety, and sign the Pricing Form in the space provided. Bid responses that are not typed must be clearly legible. Please take price responses out to three (3) decimal places ($ per dekatherm), per the spaces provided. The lowest responsible bidder shall be selected based upon the Supplier s price response for that category. SMG is seeking pricing for two alternative products: 1) Fixed Basis Pricing; and 2) Fixed City Gate Pricing. Each of these products must be a Full Requirements product with a minimum of +/- 10% swing tolerance, or bandwidth. Contract Start Date for all pricing options is November 1, 2014. Bidders Fixed Basis Pricing* shall include the following components: Interstate transportation (Basis), supplier margin, and any other applicable costs (nominating and balancing, etc.) to transmit natural gas to the City Gate. Fixed Basis pricing shall not include the cost of the commodity or State sales or GRT tax. If this option is selected, commodity/nymex-hedging decisions will be made subsequent to bid award. Bidders All-inclusive Fixed City Gate Pricing** shall include the following components: Interstate transportation (basis), supplier margin, commodity, and any other applicable costs (nominating and balancing, etc.) to transmit natural gas to the City Gate. The Authority is a tax-exempt entity. Pricing Table Due on September 24, 2014 by 12:00 PM Pricing Option Start through Period (# months) * Fixed BASIS Price [do not include line loss, GRT, or commodity] ** All-inclusive Fixed City Gate Price [include line loss, GRT and commodity] 1 Nov 14 Oct 2015 12 $. /dth $. /Dth 2 Nov 14 Mar 2016 17 $. /dth $. /Dth 3 Nov 14 Oct 2016 24 $. /dth $. /Dth 4 Nov 14 Mar 2017 29 $. /dth $. /Dth 5 Nov 14 Oct 2017 36 $. /dth $. /Dth 6 Nov 14 Mar 2018 41 $. /dth $. /Dth
APPENDIX B ACCOUNT INFORMATION AND CONSUMPTION HISTORY Full Requirements is to be provided to the account listed below, with service start date of November 1, 2014. A Letter of Authorization can be provided upon request. Any fees associated with the collection of data will be the responsibility of the Bidder. BILLING ADDRESS SERVICE ADDRESS UTILITY One Convention Center Place, 1101 Arch Street, Philadelphia, PA 19107 One Convention Center Place, 1101 Arch Street, Philadelphia, PA 19107 ACCOUNT NUMBER PGW 80335086 ACCOUNT TYPE Interruptible NGVS-I APPROX. ANNUAL USAGE (Dth) 80,000 Historical Natural Gas Consumption Data (dekatherms): Month 2012 2013 2014 2-year or 3-Year Average (Monthly Contract Volumes) Jan n/a 10,671 17,022 13,847 Feb n/a 10,290 13,884 12,087 Mar n/a 10,594 13,656 12,125 Apr n/a 6,457 5,470 5,964 May n/a 3,601 2,627 3,114 Jun n/a 3,836 3,725 3,781 Jul n/a 2,770 3,534 3,152 Aug 3,295 2,978 2,285 2,853 Sep 3,436 3,301 n/a 3,369 Oct 5,390 4,482 n/a 4,936 Nov 6,877 7,725 n/a 7,301 Dec 7,884 8,786 n/a 8,335