Miami Valley Educational Computer Association Disaster Recovery Plan April - 1998 Revised 3/12/2003 The following pages outline the steps involved in the implementation of the Disaster Recovery process for both the user and MVECA personnel.
1 - MVECA Responsibilities The following information outlines the responsibilities of the Miami Valley Educational Computer Association (MVECA). 1.1 - OFF SITE STORAGE OF DATA AND SYSTEM MEDIA MVECA provides off site storage at the Greene County Career Center located at 2960 West Enon Road, Xenia, Ohio. Information is stored on magnetic tapes and consists of the following: All Calendar and Fiscal Year-ending tape copies System (VMS, executable, etc.) tape copies The last backup of each month Tape of from either Monday night or Wednesday night 1.2 - DISASTER RECIPROCAL AGREEMENT: ("HOT SITE") MVECA has an agreement with the Metropolitan Dayton Educational Cooperative Association (MDECA)located at 201 Riverside Dr., Dayton, Ohio. As well as with the Southwest Ohio Computer Association (SWOCA), located at 3603 Hamilton-Middletown Road, Hamilton, Ohio. This agreement stipulates that in case of a disaster (where the computer equipment at either location is out of service) that the non-functioning site "users" may have access to the computer at the functioning location so that necessary data processing operations may be performed. This arrangement of a hot site, where data processing functions can be resumed in the event of a disaster, is not intended for daily use by the non-functioning users. The services provided will be assigned on a priority basis as outlined in SECTION 4. MVECA will make all the necessary arrangements in order to schedule those C-Sites requesting services. 2 - USER RESPONSIBILITIES User must meet the specifications as outlined in Section 4 before contacting the MVECA office User is responsible for bringing the district's records up-to-date from the date of the latest backup used in restoring the district's records. (See Example 1) User must provide own transportation to and from the hot site (or to a location convenient with MDECA and/or SWOCA)
User must supply all necessary forms (i.e. paper, checks, p/o's) All charges that the hot site normally assesses the users within their consortium will be passed on to the non-functioning user using the hot site Example 1-User Responsibility - Gathering Your Data a) If the latest backup was the beginning of the working week (Monday night), and the disaster occurred on a Wednesday, then all user activity that took place between Monday nights backup until Wednesday s disaster would have to be re-done. b) In the event that the beginning of the working week's backup media was destroyed, then the make-up work would have to be done from the previous MONTHLY backup. (If disaster occurred on June 19th, all work from the time the district closed out the month of May until and including the 19th of June would have to be re-done.) 3 - RECOVERY PLAN The following recovery plan will be implemented and followed until computer services normally provided by MVECA are restored. MVECA users notified of the current situation, and advised to follow Section 2 Hot site notified of the situation and request made to implement this recovery plan All data media containing the necessary files be gathered from the "off-site storage" facilities (tapes, etc.): 1. Latest WEEKLY backup 2. Latest MONTHLY copy Users requesting services as outline in Section 4 notify the MVECA office of their needs. MVECA will make the arrangements with the hot site to see that the requesting user has an account established and to insure that the data files are loaded. The hot site and MVECA will select a location to be used by the requesting district for processing. MVECA will maintain a staff member at a location convenient with the hot site to help the non-functioning districts. Necessary vendors and insurance companies are notified per Section 5 Backups are preformed at the hot site for those districts that have been utilizing their system. These are then stored as per outlined in Section 1.1.
Once a facility has been selected and replacement equipment installed for MVECA's operations, all user files are brought up-to-date with the latest backup copies. Users are notified of the location and hours of operation of the re-installed, operational MVECA DA-Site. 4 - PRIORITY USAGE LIST OF "HOT SITE" USAGE The following information outlines the priority by which users affected by the "disaster" may have access to the designated hot site. Those districts required to meet their payroll will be given priority over all other users. Normal daily operations such as p/o, receipt, and check processing will be allowed access to the "hot site" on a bi-weekly basis. Student Services: a) Grade reporting will be given priority over all other student services operations. b) Attendance, and other reports will be allowed access to the "hot site" on a bi-weekly basis. All other non-essential operations will cease until normal operations are restored. 5 - CONTACT LIST The following agencies/individuals will be contacted as soon as possible as per the need of their services. MVECA Contacts Gary Bosserman 937-767-1468 MDECA Contacts Home 937-429-2168 Cell Phone 937-313-8133 Jerry Woodyard 937-223-4980 Bill Griffith 937-223-4980 SWOCA Contacts Mike Crumley 513-867-1028 Chuck Adelsperger 513-867-1028
HP Contact Personnel HP Hardware support 800-354-9000 Communications Equipment Needs Ameritech 800-480-8088 Cisco Smartnet Maintenance 800-553-2447 Contract Number: 1006129 State Software Development Team Duane Baker, NWOCA, 419-267-5222 Insurance Contact Indiana Insurance 1-800-279-7221 Policy 42-165-687 Local Agent - Anderson-Williamson, 937-372-4491 Proxy Server Contact Stratacache 937-224-0485
Appendix A A.1 MVECA Sites Following pages list the sites within the MVECA service area: District Superintendent Treasurer Phone Beavercreek City SD Blanchester Local SD Cedar Cliff Local SD Clark Educ Serv Cntr Clark-Shawnee Local SD Clinton-Fayette-Highland Educ Clinton-Massie Local SD East Clinton Local SD Greene County JVSD Greene Educ Serv Cntr Greeneview Local SD Dennis Morrison Stephen Maag (937)426-1522 Rick Burton Darlene Rogers (937)783-3523 David Baits Patricia Michalski (937)766-6000 Bruce Stewart Julie Gibson (937)325-7671 Debbie Finkes Julie Turner (513)328-5378 Robert Dalton Patrice Thompson (937)382-6921 Ronald Rudduck Penelope Rucker (937)289-2471 Terrence Fouch Linda Carson (937)584-2461 Marsha Leonard Steve Sutcliffe (937)372-6941 Terry Thomas Robert Arledge Jr. (937)767-1303 Arthur Reiber Joan Corbitt (937)675-2728
District Superintendent Treasurer Phone Hillsboro City SD Holy Trinity Greenon Local SD Miami Trace Local SD Nightengale Montessori Northeastern Local SD Northwestern Local SD Southeastern Local SD Springfield City SD Springfield-Clark County JVSD St. Bernard St. Brigid St. Teresa Sugarcreek Local SD Tecumseh Local SD Bryon Wisecup Beverly Rhoads (937)393-3475 Kathy Grott (937)322-8781 Denny Howell Dawn Weller (937)328-5351 Douglas Male Debbie Black (740)335-3010 Nancy Schwab (937)324-0336 Larry Shaffer Denise Schneider (937)325-7615 Fred Bryer David Bollheimer (937)964-1318 John Weaver Brad McKee (937)462-8388 (937)328-2000 Randall Richardson Pam Ashbaugh (937)325-7368 Marty Eidemiller (937)324-4551 Lois Jean Goettke (937)372-3222 Martha Szczesny (937)399-5451 Keith St. Pierre Kevin Liming (937)848-6251 Jim Gay Paul Gerlach (937)845-3576
District Superintendent Treasurer Phone Washington Court House City SD Wilmington City SD Xenia City SD Yellow Springs Ex Vill SD Keith Brown Ben Teeters (740)335-6620 Phil Warner Jessie Wilson (937)382-1641 James Smith Rosalie Townsend (937)376-2961 Anthony Armocida Joy Kitzmiller (937)767-738
Building Contact Information District Building Circuit ID Contact Phone Beavercreek City SD Blanchester Local SD Cedar Cliff Local SD Clark Educ Serv Cntr Clark-Shawnee Local SD Clinton-Fayette-Highland Clinton-Massie Local SD Beavercreek High School DHZA.550080 Bogi Gudrandsson (937)426-1522 DHZA.575501 Blanchester High School 59.DHZA.386019 Curt Bolin (937)783-2461 59.DHZA.390138 Cedarville Elementary School 81.DHZA.519933 Barb Schmidt (937)766-3811 Clark Educ Serv Cntr Fiber to Greenon HS Bruce Stewart (937)325-7671 Shawnee High School DHZA.544732 Chuck Wickline (937)325-9296 Possum Elementary DHZA.548234 Chuck Wickline Reid Elementary DHZA.548245 Chuck Wickline Rockway Elementary DHZA.548438 Chuck Wickline Kindergarten Village DHZA.590205 Chuck Wickline Clinton-Fayette-Highland Educ Rogina Conroy (937)382-6921 Clinton-Massie High School 59.DHZA.384052 Matt Hudson (937)289-2109 59.DHZA.390137
District Building Circuit ID Contact Phone East Clinton Local SD East Clinton High School 59.DHZA.388204 Roger Bahr (937)584-2461 New Vienna Elementary School 59.DHZA.390136 Roger Bahr Sabina Elementary School 59.DHZA.390135 Roger Bahr Greene County JVSD Greene County Career Center 81.DHZA.519932 Steve Meece (937)372-6941 DHZA. Greeneview Local SD Greeneview Local SD DHZA.556857 Christy Franklin (937)675-2728 Greeneview HS DHZA.391810 Greeneview North Elementary DHZA.583749 Christy Franklin Greeneview South Elementary DHZA.390214 Christy Franklin Hillsboro City SD Hillsboro City SD Stacy Keplinger (937)393-3475 Hillsboro High School 69.DHZA.386848 Stacy Keplinger Hillsboro Main Street Primary DHZA.390103 Stacy Keplinger Washington Elementary School DHZA.390104 Stacy Keplinger Webster Elementary School DHZA.390105 Stacy Keplinger Holy Trinity Holy Trinity Elementary School DHZA.582034 Sharon Blank (937)322-8781 Greenon Local SD Greenon High School 81.DHZA.534551 Kevin Graham (937)328-5351 81.DHZA.534563
District Building Circuit ID Contact Phone Miami Trace Local SD Miami Valley Ed Comp Nightengale Montessori Northeastern Local SD Chaffin Elementary DHZA.389423 Angela Franke (740)426-6351 Eber Elementary School DHZA.389425 Angela Franke Jeffersonville Elementary Scho DHZA.389431 Angela Franke Madison Mills Elementary DHZA.389427 Angela Franke Miami Trace High School DHZA.383863 Katy Zink (740)335-5891 Miami Trace Junior High School DHZA.383687 Katy Zink Miami Trace Local SD DHZA.383860 Debbie Black (740)335-3010 New Holland Elementary DHZA.389429 Angela Franke Wayne Elementary School DHZA.389435 Angela Franke Wilson Elementary School DHZA.389437 Angela Franke Miami Valley Ed Comp Assoc 101T3YESPOHADH00YESPOH Gary Bosserman (937)767-1468 Nightingale Montessori Inc Ele 59.DHZA.391794 Nancy Schwab (937)324-0336 Kenton Ridge High School 81.DHZA.519942 John Schmid (937)325-7615 Northeastern High School 81.DHZA.519943 John Schmid Northridge Elementary School 81.DHZA.519944 John Schmid Rolling Hills Elementary Schoo 81.DHZA.519945 John Schmid South Vienna Elementary 81.DHZA.519946 John Schmid
District Building Circuit ID Contact Phone Northwestern Local SD Southeastern Local SD Springfield City SD Springfield-Clark County St. Bernard St. Brigid St. Teresa Sugarcreek Local SD Northwestern Middle School 81.DHZA.519940 Marjorie Miller (937)964-1318 Miami View Elementary School 81.DHZA.519941 Aaron Dunham (937)462-8308 Southeastern High School 81.DHZA.519938 Aaron Dunham Emerson Elementary School 81.DHZA.519937 Ed Weisenbach (937)328-2122 Springfield South High School 81.DHZA.519947 Ed Weisenbach Springfield City SD 81.DHZA.519936 Ed Weisenbach Springfield North High School 81.DHZA.519939 Ed Weisenbach Springfield-Clark County JVSD DHZA.519935 Jason Graver (937)325-7368 St Bernard Elementary School DHZA.624598 Marty Eidemiller (937)324-4551 St Brigid Elementary School DHZA.590154 Lois Goettke (937)372-3222 St Teresa Elementary School DHZA.582038 Martha Szczensy (937)399-5451 Sugarcreek Local SD 55.DHZA.382886 Rick Smith (937)848-6251
District Building Circuit ID Contact Phone Tecumseh Local SD Washington Court House Wilmington City SD Donnelsville Elementary School DHZA.567080 Veronica Cassidy (937)845-4485 McAdams Learning Center DHZA.567198 Veronica Cassidy Medway Elementary School DHZA.567082 Veronica Cassidy New Carlisle Middle School DHZA.567010 Veronica Cassidy Park Layne Elementary School DHZA.567126 Veronica Cassidy Tecumseh Local SD DHZA.519934 Veronica Cassidy Westlake Elementary School DHZA.567077 Veronica Cassidy Washington High School 59.DHZA.387775 Tom Pieratt (740)335-0820 59.DHZA.391654 Denver Place Elementary 59.DHZA.387767 Martin Hugo (937)382-1641 East End Elementary School 59.DHZA.387768 Martin Hugo Roy E Holmes Elementary 59.DHZA.387770 Martin Hugo Wilmington City SD 59.DHZA.389151 Martin Hugo Wilmington High School 59.DHZA.387766 Martin Hugo 59.DHZA.392652
District Building Circuit ID Contact Phone Xenia City SD Yellow Springs Ex Vill SD Arrowood Elementary School DHZA.612397 Karen Penny (937)372-9208 Central Junior High School DHZA.557071 Janet Foster (937)372-7635 Cox Elementary School DHZA.612310 Karen Penny (937)372-9201 McKinley Elementary School DHZA.612998 Karen Penny (937)372-1251 Shawnee Elementary School DHZA.612311 Karen Penny (937)372-5323 Simon Kenton Elementary DHZA.612373 Karen Penny (937)372-9251 Spring Hill Elementary School DHZA.312396 Karen Penny (937)372-6461 Tecumseh Elementary School DHZA.612292 Karen Penny (937)372-3321 Warner Junior High School DHZA.556574 Mark Mash (937)376-9488 Xenia City SD DHZA.564374 Rosalie Townsend (937)376-2961 Xenia High School DHZA.530678 Chuck Gibson (937)372-6983 Mills Lawn Elementary School DHZA.550090 Vicki Hitchcock (937)767-7224
A-2: Reciprocal Disaster Services Agreement This is an Agreement of Convenience entered into between the, hereinafter referred to as, and the Miami Valley Educational Computer Association, hereinafter referred to as MVECA, for the period commencing upon the acceptance of the Agreement by both parties. WHEREAS and MVECA are both DA-Sites in the Ohio Educational Computer Network providing time-critical data processing services to public schools districts of Ohio, and WHEREAS both and MVECA operate compatible software supplied by the State of Ohio Department of Education, and WHEREAS both and MVECA operate compatible equipment manufactured and maintained by Digital Equipment Corporation, and WHEREAS and MVECA locations are reasonably convenient to one another; THEREFOR BE IT RESOLVED by the governing boards of and MVECA that they do hereby agree to provide reciprocal services as outlined below in the event a disaster should disable the data processing equipment of one of the sites: A) Access to computer facility of the functioning site by personnel from the nonfunctioning site. B) Computer time, personnel assistance, and all other assistance that can reasonably be made to the non-functioning site by the functioning site without placing an unreasonable burden upon the staff and other resources of the functioning site. C) Costs for services provided to the non-functioning site would not exceed the actual additional operating cost incurred by the functioning site due to the additional workload processed for the non-functioning site under this agreement. D) Other services as mutually agreed upon by the parties of this Agreement. This Agreement shall be considered perpetual and may be modified any time by the written mutual consent of the involved parties. Cancellation of this agreement may be effected by either party upon thirty-day written notification to the other party. This agreement becomes effective on the later of the date shown below. Organization Organization Governing Board Chairperson Governing Board Chairperson Date Date (Original signed agreement(s) on file.)
NETW ORK LO CAL 3Com Fault Power NETBuilder WAN Extender Res et d i g i t a l monitoring/analysis NET WO RK LOCAL 3Com Fau lt Power NETBuil der WAN Extender Res et A-3: MVECA Data Center Topology MVECA Network OC12 AT&T ATM Network DAS Gosip ATM DS-3 Internet Cisco 2xxx T1 Cisco 7513 Marconi ASX1200 ATM Switch T1 fvc.com ATM Switch OC3 ATM OC3 ATM 100mb Cisco 3620 Cisco 5500 100mb Sniffer Server 100mb 100mb Outside Inside PacketShaper 4500 Cisco PIX d i g i t a l 100mb 100mb MVECA0 Stratacache & N2H2 X 2