Online Employment Application Guide How to Create Your Applicant Profile Before Applying for a Job 1. Go to http://jobs..marin.edu and click Create/Manage Application in the left navigation menu. 2. Click on Create Your Account Here! Note: If you have already created a user account with another employer that uses GovernmentJobs.com as their online application system, you need to log in using your previously created username and password. You will not be able to create another account using the same email address you used previously. If you receive a message that your email is already in use, click I Forgot My Username and/or Password. Enter your email address in the Forgot Your Username? field on the following screen to have your username emailed to you. Once you ve retrieved your username, enter it in the Forgot Your Password? field to retrieve your password or to have a password reset link sent to your email. 3. Enter your new account information (you MUST remember this information). Pay careful attention to the password criteria! Then click Save. HR/Recruitment/NeoGov/Training Guides/ /Online Employment Application Guide Page 1 of 9
3. Click Create Application. Note: You do not need to create a separate application for every job that you apply for. The application that you are about to build will serve as your Template Application and you will be able to reuse it for other positions. 4. Input a title for your application for your future reference (this is for your reference only and will not be seen by College of Marin). Then click Create Application. 5. Review your contact information on the Job Application Profile page, making any changes as necessary. Click Save & View Application. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 2 of 9
6. On the Job Application Review page, click the blue edit links in each section (Personal Information, Preferences (optional), Education, Work Experience, Certificates and Licenses, Additional Information, References, and Attachments) to complete your application details. Note: Do not enter anything in the Skills or Resume sections; instead, please attach your resume in the Attachments section. Click the Save button at the bottom of each section. IMPORTANT INSTRUCTIONS REGARDING ATTACHMENTS: On the Job Application Review page, only attach your cover letter and resume do not attempt to attach your transcripts here; you will be able to attach your transcripts and other documents later. See note above regarding ATTACHMENTS! Note: Be sure to save often. You will be automatically logged out of your applicant account after 30 minutes from the last time you saved your information. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 3 of 9
7. At this point, your application data has been saved, but it has NOT been submitted to College of Marin for consideration yet. Click Logout in the upper right hand corner of the Job Application Review page. Next, we'll show you how to submit your saved application for a specific job posting. To Apply for a Specific Job Posting After You ve Completed Your Template Application 1. At the home page, click Search Current Openings in the left navigation menu. 2. Search and click the posting for which you want to apply. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 4 of 9
3. Click Apply at the top of the posting. 4. Log in using your applicant username and password that you created previously (above). 5. Click the posting title in To apply for the position of [your position title] click here. 6. Review your contact information on the Job Application Profile page, making any changes as necessary. Click Save & View Application. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 5 of 9
7. If the position you are applying for requires you to attach more than a cover letter and resume, the system will alert you to attach the remaining required documents that were not attached earlier, during the building of your application. 8. To attach additional documents, click Add Attachment(s). 9. Input a File Description for your attachment (this description will be viewable to College of Marin), then select an Attachment Type from the drop down menu. Click Browse to select the file to be attached. Note that in the example the attachment type selected is one of the two (2) attachments in the alert message above. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 6 of 9
To add multiple documents, before you click upload, click Attach Another File. Enter the next attachment s Description and Type and then Browse for the file. Continue as needed; when finished, click Upload. Note that in the example above, the attachment types selected match the two attachments mentioned in the Missing Documents alert message. You must select the correct Attachment Type to satisfy the position s document requirement and to be able to proceed to the next step! If you are unable to scan and attach your transcripts or other documents: You may fax, email or mail your attachments to the Human Resources Department, and we will attach them on your behalf. In the meantime, however, you must attach something in the required document placeholders (a dummy document). We suggest attaching a Word document that states how you will be sending us your documents for attachment (e.g., I will be faxing my transcripts to College of Marin this week. ). When we receive your document(s), we will replace the dummy with the real document. It is helpful to us if you reference the position(s) you are applying for when you send us your document(s). Please do not send your documents until you have completed the entire application process. Thank you. Send documents to: College of Marin HR 835 College Avenue Kentfield, CA 94904 (415) 485 0135 fax Please continue to next page HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 7 of 9
10. After uploading your attachments, if everything looks acceptable on your application, click Go to Step 2: Agency wide Questions. Note: Be sure to save often. You will be automatically logged out of your applicant account after 30 minutes from the last time you saved your information. 11. Answer the Agency wide Questions on the next screen. Click Save & Proceed at the bottom of the page when you have finished. NOTE FOR FOREIGN DEGREE HOLDERS: For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major. This includes all undergraduate and graduate degrees. If you did not attach your Foreign Credential Evaluation in the Attachments section of the application, you must attach one on the next page, before you confirm your application. 12. Some positions require you to answer Job specific Supplemental Questions. Please answer these questions if they appear on the next screen, and click Save & Proceed. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 8 of 9
13. The Confirm Application screen is your last opportunity to verify the data you have entered and the documents you have attached. If you are satisfied, click Confirm Application. 14. Click Accept to submit your application via digital signature. Please do not mail us a printed version of your application. 15. You should see a confirmation that your application is complete on the next screen. Another form of confirmation will be shown if you click Application Status in the blue bar at the top of the white screen. 16. Your application will appear in the Positions You ve Applied For section 17. You may now log out. HR/Recruitment/NeoGov/Training Guides/Online Employment Application Guide Page 9 of 9