Contents Basics of ICT... 9 Join Hassan at the park entrance to explore the basics of ICT Microsoft Windows... 25 Use Windows more effectively with Fiona at Reception Microsoft Word... 69 Learn word processing skills with Priti at Rumbling Rails Microsoft Excel... 123 Create spreadsheets with Zak at the Haunted Castle Microsoft PowerPoint... 179 Help Yan create a presentation at Demon of the Deep Microsoft Publisher... 219 Design publications with Julia at the Laser Show Microsoft Access... 257 Build a database with Zahra at Pirate s Cove Internet and E-mail... 297 E-mail and surf the web safely with John at the IT Centre About this book Hello and welcome to Big Planet Theme Park the world s first Functional Skills amusement park. From high-speed rollercoasters to haunted castle rides, there really is something for everyone. This book is split up into 8 separate sections. In each section you will visit a different area of the theme park and meet one of the people who work there. Each person will tell you a little bit about themselves and their job, and will then show you how to use ICT to complete a number of simple, everyday tasks. The practical, functional skills that you learn in each section can then be used to solve ICT problems in your own life at home, in education and at work. Enjoy your visit to Big Planet Theme Park and have fun! Monty Spangles Park Director
Section 1: Basics of ICT 1.1 What is ICT?... 12 1.2 Why is ICT important?... 12 1.3 Health and Safety... 12 1.4 Your Work Space... 14 1.5 Hardware and Software... 16 1.6 Basic ICT Security... 17 1.7 Passwords... 17 1.8 Information Security... 18 1.9 Hardware Security... 19 1.10 Viruses and Malware... 19 1.11 Antivirus Software... 20 1.12 Laws and Regulations... 21 1.13 Choosing Software... 21 1.14 Next Steps... 22 10 CiA Training Ltd 2011
Section 2: Microsoft Windows 2.1 About Microsoft Windows... 28 2.2 Logging On... 28 2.3 The Windows Desktop... 29 2.4 The Start Menu... 30 2.5 Working with Windows... 32 2.6 Logging Off... 34 2.7 Files, Folders and Libraries... 35 2.8 Copying Files and Folders... 38 2.9 Moving Files and Folders... 40 2.10 Renaming Files and Folders... 41 2.11 Deleting Files and Folders... 43 2.12 The Recycle Bin... 44 2.13 Zipped Folders... 45 2.14 Starting and Closing Programs... 46 2.15 Introducing Microsoft Office... 48 2.16 Opening and Closing Files... 51 2.17 Creating and Saving Files... 52 2.18 Finding Files... 54 2.19 Shortcuts... 55 2.20 Control Panel... 56 2.21 File Extensions... 57 2.22 Display Settings... 59 2.23 Sound Settings... 60 2.24 Uninstalling Programs... 61 2.25 Printers... 62 2.26 Program Crashes... 63 2.27 Dealing with Errors... 64 2.28 Finding Help... 65 2.29 Next Steps... 66 26 CiA Training Ltd 2011
Section 3: Microsoft Word 3.1 Using Microsoft Word... 72 3.2 Inserting and Deleting Text... 72 3.3 Finding and Replacing Text... 75 3.4 Basic Text Formatting... 76 3.5 Cut, Copy and Paste... 77 3.6 Drag and Drop... 78 3.7 Bullets and Numbering... 79 3.8 Tab Stops... 80 3.9 Right, Center and Decimal Tabs... 82 3.10 Margins... 83 3.11 Paragraph Alignment... 85 3.12 Indents... 86 3.13 First Line and Hanging Indents... 87 3.14 Page Breaks and Formatting Marks... 89 3.15 Line and Paragraph Spacing... 90 3.16 Styles... 91 3.17 Creating a Table... 93 3.18 Move or Resize a Table... 95 3.19 Selecting Cells... 95 3.20 Cell Alignment and Direction... 97 3.21 Resizing Cells... 97 3.22 Merging and Splitting Cells... 98 3.23 Deleting Cells... 100 3.24 Gridlines, Borders and Shading... 101 3.25 Importing Objects... 103 3.26 Inserting Pictures and Clip Art... 104 3.27 WordArt, Shapes and Text Boxes... 107 3.28 Columns... 109 3.29 Headers and Footers... 110 3.30 Page Orientation and Printing... 111 3.31 Spelling and Grammar Checking... 113 3.32 Templates... 116 3.33 Protecting Documents... 117 3.34 Taking Screenshots... 119 3.35 Next Steps... 120 70 CiA Training Ltd 2011
Section 4: Microsoft Excel 4.1 Using Microsoft Excel... 126 4.2 Creating a Spreadsheet... 127 4.3 Resizing Columns and Rows... 129 4.4 Basic Formulas... 131 4.5 Mathematical Operators... 132 4.6 Brackets... 133 4.7 Percentages... 133 4.8 Ranges... 135 4.9 AutoSum... 137 4.10 Fill Handle... 138 4.11 Editing Cells... 140 4.12 Cut, Copy and Paste... 141 4.13 Checking Formulas... 142 4.14 Relative and Absolute Addressing... 144 4.15 Inserting Rows and Columns... 146 4.16 Deleting Rows and Columns... 147 4.17 Formatting Text... 148 4.18 Cell Alignment... 150 4.19 Borders and Shading... 151 4.20 Formatting Numbers... 153 4.21 Date and Time... 155 4.22 Charts... 157 4.23 Page Setup... 161 4.24 Headers and Footers... 164 4.25 Display and Print Formulas... 165 4.26 Hide and Freeze Cells... 166 4.27 Functions... 167 4.28 Statistical Functions... 170 4.29 Sorting Data... 171 4.30 Filtering Data... 172 4.31 Importing Data... 174 4.32 Next Steps... 176 124 CiA Training Ltd 2011
Section 5: Microsoft PowerPoint 5.1 Using Microsoft PowerPoint... 182 5.2 Creating a Presentation... 183 5.3 Slide Layouts... 184 5.4 Adding and Removing Slides... 184 5.5 Entering Text... 185 5.6 Running a Presentation... 186 5.7 Design Considerations... 187 5.8 Themes... 188 5.9 Colour Schemes... 189 5.10 Slide Master... 190 5.11 Bullet Levels... 192 5.12 Bullet Symbols... 193 5.13 Rearranging Bullets... 194 5.14 Inserting Pictures and Clip Art... 195 5.15 Inserting Charts... 197 5.16 Inserting WordArt... 199 5.17 Inserting Shapes and Text Boxes... 201 5.18 Inserting Tables... 202 5.19 Inserting Videos and Audio... 204 5.20 Objects on the Slide Master... 206 5.21 Changing Slide Order... 207 5.22 Applying Animation... 208 5.23 Applying Transitions... 209 5.24 Applying Timings... 210 5.25 Speaker s Notes... 212 5.26 Spelling Check... 213 5.27 Handouts and Notes... 214 5.28 Templates... 214 5.29 Presentation Tips... 215 5.30 Next Steps... 216 180 CiA Training Ltd 2011
Section 6: Microsoft Publisher 6.1 Using Microsoft Publisher... 222 6.2 Creating a Publication... 223 6.3 Text Boxes... 224 6.4 Zoom Levels... 225 6.5 Entering Text and Best Fit... 226 6.6 Border and Shading Effects... 227 6.7 Background Effects... 229 6.8 Inserting a Picture... 230 6.9 Layout Guides... 232 6.10 Multiple Pages... 235 6.11 Using Shapes and WordArt... 236 6.12 Connecting Text Boxes... 239 6.13 Importing Text... 239 6.14 Font Schemes... 241 6.15 Colour Schemes... 242 6.16 Columns... 242 6.17 Hyphenation... 244 6.18 Cropping... 244 6.19 Clip Art and Wrapping... 246 6.20 Spelling Check... 248 6.21 Printing... 249 6.22 Save As... 250 6.23 Templates... 251 6.24 Design Tips... 253 6.25 House Styles... 253 6.26 Next Steps... 254 220 CiA Training Ltd 2011
Section 7: Microsoft Access 7.1 Using Microsoft Access... 260 7.2 Tables, Fields and Records... 260 7.3 Creating a Database... 262 7.4 Creating a New Table... 263 7.5 Data Types... 265 7.6 Field Properties... 266 7.7 Primary Keys... 268 7.8 Saving Tables... 269 7.9 Entering Records... 270 7.10 Editing Table Design... 271 7.11 Column Widths... 273 7.12 Editing Records... 274 7.13 Deleting Records... 275 7.14 Sorting Records... 276 7.15 Filtering Records... 277 7.16 Queries... 279 7.17 Sorting in Queries... 281 7.18 Selection Criteria... 282 7.19 Numerical Criteria... 283 7.20 Wildcards... 284 7.21 Not and Between... 285 7.22 Multiple Criteria... 285 7.23 Printing Query Results... 287 7.24 Reports... 288 7.25 Report Wizard... 289 7.26 Linked Tables... 291 7.27 Next Steps... 294 258 CiA Training Ltd 2011
Section 8: Internet & E-Mail 8.1 Internet Basics... 300 8.2 Surfing the Web... 301 8.3 Tabbed Browsing... 303 8.4 Copying Text and Pictures... 305 8.5 Downloading Files... 306 8.6 Search Engines... 307 8.7 Search Tips... 310 8.8 Evaluating Information... 311 8.9 Communicating Online... 312 8.10 Netiquette... 313 8.11 Staying Safe... 313 8.12 E-mail Basics... 314 8.13 E-mail Addresses... 315 8.14 Using Microsoft Outlook... 315 8.15 Creating a Message... 316 8.16 Sending a Message... 318 8.17 Receiving a Message... 319 8.18 Replying to Messages... 320 8.19 Forwarding Messages... 322 8.20 Creating Contacts... 322 8.21 Using Contacts... 323 8.22 Message Priority... 325 8.23 Attaching Files... 326 8.24 Receiving Attachments... 327 8.25 Sorting Messages... 328 8.26 Organising Messages... 329 8.27 Deleting Messages... 331 8.28 E-mail Tips... 331 8.29 Phishing and Spam... 332 8.30 Next Steps... 333 298 CiA Training Ltd 2011