ERP CLOUD Subledger Accounting Reporting Account Analysis Reports Fusion Financials for EMEA Table of Contents 1. Purpose of the document 2 2. Assumptions and Prerequisites 3 3. Feature Specific Setup 3 Implementation 3 Assign Balancing Segment Values to Legal Entities (Optional) 4 4. Common Parameters 5 5. Other Parameters 6 Account Analysis by Legal Entity Report and General Ledger and Subledger Account Analysis Report 7 General Ledger and Subledger Accounting By Journal Lines Report 9 6. Accounted Transactions in Subledgers 10 7. Submitting the Reports 10 Account Analysis by Legal Entity Report 10 Standard Run with Defaults 10 General Ledger and Subledger Account Analysis Report 12 Standard Run with Defaults 12 General Ledger and Subledger Accounting By Journal Lines Report 15 Standard Run with Defaults 16 Print the reports for a specific Legal Entity 19 8. Report Headings 23 1
1. Purpose of the document Account Analysis reports help you reconcile subledger balances with General Ledger balances, provide an audit trail and allow a periodic internal verification. This document explains the implementation and usage guidelines for the following reports: Account Analysis by Legal Entity Report Account Analysis by Legal Entity report shows only the accounting entries which are posted in general ledger. The report has an option to print statutory page headings for Italy. You can also display the legal entity name at page headings. General Ledger and Subledger Account Analysis Report General Ledger and Subledger Account Analysis report shows only the accounting entries which are posted in general ledger. Detail lines show entered debit and credit amounts as well as accounted amounts. Report provides total number of debit documents and credit documents at the last page. General Ledger and Subledger Accounting By Journal Lines Report General Ledger and Subledger Accounting By Journal Lines report has parameters to control accounting entries that are not yet transferred to general ledger, those that are transferred but not posted or posted. This report does not show balances. All accounts that have activity within the reporting range are printed under which all detail accounting lines are listed. Your accounting entries will be grouped with totals at currency, source, category, accounting date, account code, natural account, period and balancing segment levels. 2
2. Assumptions and Prerequisites In this document, we will assume that the following entities have already been set up : Data Security Enterprise Structure Accounting Configuration Tax Configuration and First Party Tax Setup Suppliers Customers Third Party Tax Setup Document sequences Accounting and Reporting Sequences Payables System Options Procurement Business Function Common Options for Payables and Receivables Receivables System Options Oracle recommends that the Implementation Project is complete for your organization before commencing the Feature Specific Setup outlined below. 3. Feature Specific Setup Implementation For this document, we consider the implementation of a company with one ledger and two legal entities associated to this ledger. You can alternatively use any existing company structure as long as the prerequisite setup, which is indicated in Assumptions and Prerequisites section exists for these entities. The examples in this document are based on a sample implementation that consists of a single primary ledger and two legal entities: Ledger: ES Vision SEQ3 ES LE1: ES Vision SEQ LE1 - Spain LE2: ES Vision SEQ LE2 Spain 3
Assign Balancing Segment Values to Legal Entities (Optional) To report based on legal entity, you run reports by the Legal Entity parameter. Use of the legal entity parameter requires you to associate balancing segment values to your legal entities. Task name: Assign Balancing Segment Values to Legal Entities Navigation : Navigator > Setup and Maintenance -> Assign Balancing Segment Values to Legal Entities 4
4. Common Parameters Account Analysis by Legal Entity Report, General Ledger and Subledger Account Analysis Report and General Ledger and Subledger Accounting By Journal Lines Report Parameter Name Required Description Application Name No Choose a subledger application, like Payables or leave blank to include all applications Ledger Yes Select a ledger to view accounting activity. Ledger is a required parameter and you can run the report for one ledger at a time. Legal Entity No If you have associated your legal entities to the balancing segments in your chart of accounts, you can filter the accounting activity by legal entity. If not entered, accounting activity will be listed for all legal entities. From Period Yes From Accounting Period To Period Yes To Accounting Period Account Filter Parameters No Flexibility to enter a wide range of filtering conditions using accounting flexfield segments. Following screenshot shows the common submission parameters: 5
5. Other Parameters Other parameters will be grouped as follows: (1) Account Analysis by Legal Entity Report and General Ledger and Subledger Account Analysis Report (2) General Ledger and Subledger Accounting By Journal Lines Report 6
Account Analysis by Legal Entity Report and General Ledger and Subledger Account Analysis Report Parameter Name Required Default Description Account Analysis By Legal Entity Report General Ledger and Subledger Account Analysis Report Display VAT Code Yes No Enter Yes if you want to show VAT information for tax lines. Include Legal Entity Information No Legal Entity Select Establishment if you want legal reporting name to be printed instead of legal entity. Include Zero Amount Lines Yes No Select Yes if you want to include accounting lines with zero debit and zero credit amounts. First Flexfield Segment Used Second Flexfield Segment Used Third Flexfield Segment Used No No No N/A N/A N/A Use segment qualifiers to show the account combination as the concatenation of 1 to 3 accounting flexfield segments instead of the full combination, which is default. Leave these parameters as blank to see full account combination in the report. First Report Sort Second Report Sort Yes Yes Accounting Sequence Name Accounting Date Report data is sorted using the First Report Sort value and then Second Report Sort value is used to sort further and then the Third Report Sort is used. Third Report Sort Yes Accounting Sequence Number 7
Parameter Name Required Default Description Account Analysis By Legal Entity Report General Ledger and Subledger Account Analysis Report First Page Number No 1 Enter an integer number. If you leave parameter value blank, the page numbering will start with 1. Document Sequence Name No N/A Optionally view the accounting lines for journals of a particular document sequence only. X Report Sequence Number No N/A Optionally view the accounting lines for journals of a particular reporting sequence only. X Assign Zero Beginning Balances No No If required for the reporting range, enter Yes to print zero balances for accounts. Include Statistical Amount Lines No No Optionally report statistical accounting lines. X Report Heading Yes Legal Entity This is the information that will be printed on all pages at page header. Options are Legal Entity, Ledger and Statutory Header for Italy. Please also refer to Report Headings section. X 8
General Ledger and Subledger Accounting By Journal Lines Report You can use additional filtering for data retrieved by General Ledger and Subledger Accounting By Journal Lines Report through a number of parameters: Parameter Name Required Default Description Journal Entry Source Yes N/A Enter a journal source, for example Payables. Entered Currency No N/A Enter a currency to print only accounting activity with particular entered currency. Accounting Sequence Name No N/A Enter Accounting Sequence Name to filter accounting lines by a particular accounting sequence. Batch Name No N/A Enter a batch name to print accounting activity for a particular journal batch. Posting Status Yes N/A Enter posting status. Available options are as follows: Transferred Not Posted, Not Transferred, Posted. Journal Entry Status Yes Final Enter subledger accounting status: Draft, Final or Invalid. Third Party Type No N/A Enter Supplier or Customer for additional filtering through third party type. Third Party Name No N/A You can select a third party name from the list of values to print the accounting lines for a particular third party. From Third Party Number No N/A Specify from and to third party numbers to restrict the report to a third party number range. To Third Party Number Journal Category No N/A Select a specific journal category, for example. Purchase Invoices. 9
6. Accounted Transactions in Subledgers Enter transactions in Subledger applications, for example, Payables and Receivables. Account all transactions on which you need to report. 7. Submitting the Reports Account Analysis by Legal Entity Report This report lists transactional information and account balances information. It helps you reconcile subledger balances with General Ledger balances. Through this report you can maintain an audit trail, perform a periodic internal verification and reconcile subledger transactions with General Ledger transactions. Standard Run with Defaults 10
View from the report output: 11
General Ledger and Subledger Account Analysis Report Fiscal authorities require companies to provide a complete set of reports that satisfies fiscal verification processes. Thus, companies must collect and report information on all posted journal transactions in General Ledger, for a selected period and range of accounts. Use this report to verify that your transactions are recorded systematically and ensure the audit trail from General Ledger to Subledger. You can also use this report as an internal verification tool. Verify your accounting lines and perform any necessary modifications before approving them. Standard Run with Defaults 12
Views from the report output: (1) (2) Submit the report for Mar-10: 13
Views from the report output: You can see that account balance for 02-000-2210-0000-000 at the end of Feb-10 is beginning Mar-10 balance of the same account. 14
General Ledger and Subledger Accounting By Journal Lines Report This report prints detail subledger accounting entry lines regardless of the General Ledger journals summarization. You will be able to see audit trail information to the original business documents/transactions that provides a justification for each accounting entry line created. This report does not show balances. All accounts that have activity within the reporting range are printed under which all detail accounting lines are listed. Brought Forward and Carried Forward balances displayed on report pages are for control purposes. Running totals for accounted debits/credits and net balance are printed on all report pages without being reset at any of the levels. The report provides grouping and totals at the following levels: Journal Category Accounting Flexfield Accounting Date Natural Account Accounting Period Balancing Segment 15
Standard Run with Defaults 16
Views from the report output: Run the report for Posting Status Transferred Not Posted : 17
View from the report output: You can run the report using Account Filter for additional filtering. For example, you can add the following conditions: Natural Account Segment: 1210, Company Segment: 01 18
Print the reports for a specific Legal Entity Entering the Legal Entity: Print the report for a specific Legal Entity ES Vision SEQ LE2 - Spain View from the report output: 19
Use flex filter for additional filtering by Natural Account: The following output is created. You can see that only the accounting activity for a particular legal entity is printed. (ES Vision SEQ LE2 Spain) 20
Now use the other legal entity keeping the other parameters as above: ES Vision SEQ LE1 - Spain 21
The following output is created. You can see that only the accounting activity for a particular legal entity is printed. (ES Vision SEQ LE1 Spain) 22
8. Report Headings Use Report Header parameter to display legal entity name or ledger name on each page heading of all report pages. You can also use the parameter Include Legal Entity Information for additional flexibility; default is legal entity, if you change the value as legal establishment (Legal Reporting Unit) then the page headings will show the legal reporting unit name instead of the legal entity name. Some countries' auditors require you to include additional information on all report pages, so use if required by your authority. (*) (*) Currently, Statutory Header for Italy is also available in the list of values of Report Header parameter. If you select this value the report heading will print the following information at the page heading: 23
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