Up or out ETH Zurich s policy and practice for the career advancement of Post Docs CESAER HR Workshop Post Doc career paths 7 October 2015, KU Leuven Dr. Olga Pardo, Senior Consultant Organisational and Personnel Development, HR ETH Zurich Dr. Olga Pardo 07.10.2015 1
Dear all, (...) I wanted to express my gratitude to you for the great job you do at the HR and Fix the Leaky Pipeline in supporting and advising women (and people in general) who want to pursue a career in academia. I have myself just obtained my first tenured track position on the first try competing with over 80 other applicants from all over the world, and I am sure that this had not been possible without the support and guidance I have received from wonderful women such as yourselves who have been not only fantastic teachers but great role models. I specially wanted to thank you for creating spaces where female scientists can take some time from their busy working schedules in order to meet and discuss about the challenges of staying in science as a woman and how to overcome them. Speaking with others I found a lot of answers, felt supported and was able to build my selfconfidence in order to take the big step of applying for a permanent position. So big thanks to you all for making this possible. With all my best wishes to each and every single one of you, Andrea (25 September 2015) Dr. Olga Pardo 07.10.2015 2
Overview 1. ETH Zurich strategy, structure, key figures 2. Academic career system and post doc policy Academic career system ETH Zurich Policy regarding Post Docs 3. Career development support for Post Docs at ETH Zurich Career development issues of Post Docs HR services for the career advancement of Post Docs 4. «Forum academic career advancement» - ETH services for young scientists Concept and building blocks Implementation 5. Conclusions and challenges Dr. Olga Pardo 07.10.2015 3
1. ETH Zurich Dr. Olga Pardo 07.10.2015 4
ETH Zurich at a glance Founded 1855 Driving force of industrialisation in Switzerland ETH Zurich today One of the leading international universities for technology and the natural sciences Place of study, research and employment for approximately 29,000 people from over 110 different countries Reasons for success: Excellent education Ground-breaking fundamental research Putting new findings into practice Dr. Olga Pardo 07.10.2015 5
ETH Locations Main location in Zurich Campus Zentrum: Historic main building in the heart of Zurich, built by Gottfried Semper Campus Hönggerberg: Modern campus, which links science, the business world and the public in exemplary fashion Additional locations in Switzerland Basel: Department of Biosystems Science and Engineering Lugano: Swiss National Supercomputing Centre (CSCS) Other decentralised entities Research facility in Singapore Singapore-ETH Centre for Global Environmental Sustainability (SEC) Dr. Olga Pardo 07.10.2015 6
ETH Zurich - Strategy Excellence based on 3 pillars: Education Research Technology transfer Confronting new challenges: Energy and climate change Life and health Security and risk Future cities Information society New materials Universe Dr. Olga Pardo 07.10.2015 7
ETH Zurich - Teaching and research areas Architecture Engineering Natural sciences Mathematics System-oriented natural sciences Management and social sciences Dr. Olga Pardo 07.10.2015 8
ETH Zurich Organisation chart Dr. Olga Pardo 07.10.2015 9
Key statistics 2000 2010 2014 Percentage women Percentage international Students (Headcount) 10,693 16,343 18,616 31% 37% of which Bachelor students n. a. 7,483 8,502 30% 20% of which Master students n. a. 4,233 5,159 31% 38% of which Doctoral students 2,261 3,507 3,975 31% 69% Professors (Headcount, includes dual professors) 351 446 498 13% 67% Professors (full-time equivalents) 333 413 467 13% 69% Personnel (full-time equivalents) 5,464 7,284 8,143 32% 55% of which scientific staff 3,390 4,479 5,065 28% 69% Expenditure (CHF million) 1,059 1,359 1,556 of which federal financial contribution 915 1,082 1,210 of which third-party funding 144 277 346 Dr. Olga Pardo 07.10.2015 11
ETH Zurich Staff by function 2014 Percentage Women Grand total 8,143.0 31.6 Professorships 463.1 12.9 Full/Associate Professors 383.1 10.7 Assistant professors 80.0 23.2 Scientific staff 5061.0 27.6 Senior scientists and permanent scientific staff 255.4 13.9 Senior assistants and temporary scientific staff 521.7 25.3 Scientific research assistants II and post docs 1,224.6 28.3 Scientific research assistants I 2,736.3 28.0 Teaching/research assistants 323.1 35.7 Technical and administrative staff 1,311.5 46.9 Technical and IT staff 792.4 24.9 Administrative staff 519.1 80.6 Apprentices 132.0 24.2 Dr. Olga Pardo 07.10.2015 12
2. Academic Career System and Post Doc Policy Dr. Olga Pardo 07.10.2015 13
non-permanent permanent non-permanent permanent Academic career system ETH Zurich Leading Scientific Collaborator II Leading Scientific Collaborator I Senior Scientist II Senior Scientist I Full Professor Associate Professor Decision by Executive Board ETH Zurich Decision by ETH Domain Board Research Collaborator II Senior Research Assistant II Research Collaborator I Research Assistant II Senior Research Assistant I Post Doc Assistant Professor (with/without Tenure Track) Research Assistant, Doctoral Student Goal: Project/scientific services career Goal: Academic career Goal: Tenured professorship Dr. Olga Pardo 07.10.2015 14
Post Doc policy ETH Zurich recruits and promotes excellent researchers based on their scientific potential and talent, irrespective of gender, nationality, cultural, social or institutional background. ETH Zurich prepares young researchers for an international academic career. It provides offerings and services tailored to young researchers. The academic career system builds on mobility. ETH Zurich provides an academic career system of specific scientific positions without promotion system below a faculty position. It enables young researchers to find suitable positions in the global academic system. The academic system aheres to an up-or-out policy remaining in the academic career system requires young researchers to successfully take the subsequent academic career step. ETH Zurich recruits and monitors talented students and academics. Young researchers are expected to prove themselves in an international competitive environment. ETH Zurich promotes young researchers by establishing assistant professorships with or without tenure track and by hosting other externally funded assistant professorships. All types of assistant professorships are treated equally and given autonomy to independently pursue research and teaching activities. In general, a full professor is entitled to hire academic staff for one permanent researcher position and one permanent service-oriented research position Dr. Olga Pardo 07.10.2015 15
3. Career Development Support for Post Docs at ETH Zurich Dr. Olga Pardo 07.10.2015 16
Career development issues of Post Docs HR perspective Academic or non-academic career? Career options outside academia Work overload, efficiency Dual career issues Role (in-)clarity Applications, job interviews Conflicts with group members Conflicts with supervisor Self-confidence Communication in the research group Dr. Olga Pardo 07.10.2015 17
Training programs, counseling services and instruments for Post Docs offered by HR Training: Orientation event Project management for research workshops Career planning workshops Leadership skills workshops Transferable skills workshops: time management, facilitating meetings, health promotion Coaching: Individual career coaching Advisory: Information on immigration, finding accommodation, childcare, living and working in Switzerland Advice and offerings for the transition into jobs in industry Instruments and management tools: Brochure Positions for academic staff at ETH Zurich Leadership principles at ETH Zurich Employee survey Personal Development Plan (in preparation) Dr. Olga Pardo 07.10.2015 18
Further advisory and services for Post Docs Training: Faculty development workshops Language courses Programs: Fixed-the-leaky pipeline career building program for young female researchers Fellowship programs Advisory and other services in the area of: Grants acquisition Spin-offs EU projects Equal opportunities Housing Childcare Dr. Olga Pardo 07.10.2015 19
4. «Forum academic career advancement» Strategy, Structure, Key Figures Dr. Olga Pardo 07.10.2015 20
«Forum academic career advancement» Objectives Coordinate services for the career advancement of young researchers Identify topics for further development of services for young researchers Communicate services for the career advancement of young researchers Structure Responsible executive board member: Vice President for Research and Corporate Relations Coordination and lead: Research Office Units involved President s domain: Office for Faculty Affairs, Equal Opportunities Office Rectorate: Educational Development and Technology, Orientation and Coaching for Students Vice President for Research and Corporate Relations domain: Research Office, EU GrantsAccess Vice President for Human Resources and Infrastructure domain: Human Resources ETH Alumni Dr. Olga Pardo 07.10.2015 21
Units involved in the Forum Career Advancement for Young Scientists * Executive Board Rector Vice President Research and Corporate Relations President Vice President Finance and Controlling Vice President Human Resources and Infrastructure Secretary General Rector s Staff Office of Research President s Staff Office of Resources Legal Office Educational Developmentand Technology EU GrantsAccess Office for Faculty Affairs Safety, Security, Health, Environment Orientation and Coaching for Students ETH Transfer Staff ETH Global Events and Services Office of ETH Sustainability Rectorate Corporate Communications Finance and Controlling Human Resources Real Estate *Additional units: Office for Equal Opportunities (President unit) ETH Alumni Facility Management Real Estate Facility Management Dr. Olga Pardo 07.10.2015 22
5. Conclusions and Challenges Strategy, Structure, Key Figures Dr. Olga Pardo 07.10.2015 23
Conclusions and further steps Current situation Comprehensive advisory services and training programs Forum Career Advancement of Young Researchers officially established, headed by Vice President for Research and Corporate Relations Monitoring of academic careers of ETH alumni initiated Guidelines for gender-sensitive leadership developed and connected to Gender Action Planq Optimized tenure track process Further steps and needed action Develop good practice in the Forum Career Advancement of Young Researchers Communication of comprehensive career advancement services for young researchers Define function and requirements for the position of senior research assistants and develop a management tool for performance assessment and career management (appraisal interview and personal development plan) Systematically tailor services to target groups Systematically collect and monitor key figures regarding Post Docs Dr. Olga Pardo 07.10.2015 24
Challenges Develop and implement training formats tailored to target groups from doctoral student to assistant professor Develop and implement initiatives, platforms, services and training programs which prepare junior and established Post Docs to positions outside academia Strengthen leadership skills at all levels Communicate the requirements for academic positions and provide information about similarities and differences of academic career systems in different universities Increase diversity (cultural, professional background) of administrative staff Provide attractive alternative developmental opportunities for researchers in (science) management and technical positions in addition to academic career tracks Encourage a shift of mind-set where leaving the academic career track for a job which better matches a researchers strengths is not seen as failure. Encourage young researchers to timely apply for assistant professorship Dr. Olga Pardo 07.10.2015 25
Thank you!
Contact information ETH Zurich Dr. Olga Pardo HR Personnel and Organizational Development Turnerstrasse 1 CH-8092 Zurich www.hr.ethz.ch ETH Zurich, October 2015 Dr. Olga Pardo 07.10.2015 27