Isabel Meyer : DAMS Branch Manager Ken Rahaim: DAMS Analyst 1
Background Smithsonian Institution: World s largest museum & research complex 19 museums and the National Zoo Over 30 million visitors in 2009 188 million Website visitors (http://www.si.edu/) 9 science centers including observatories, conservation and tropical research 136 million+ collection objects, artworks and specimens Approximately 5,600 employees and 5,500 volunteers
Background Smithsonian Institution Mission The increase and diffusion of knowledge Based on James Smithson's Gift - "I then bequeath the whole of my property...to the United States of America, to found at Washington, under the name of the Smithsonian Institution, an Establishment for the increase & diffusion of knowledge... Digitization Strategic Plan Mission To digitize the resources of the Institution for the widest possible use by current and future generations. Slide 3
Digital Asset Management System(DAMS) Background 2002 Established Media Technical Working Group (MTWG) Developed Media Concept of Operation and High-Level Requirements documents and evaluated twenty-four media products 2005 - Smithsonian Institution implemented pilot Digital Asset Management System (DAM) Artesia (OpenText) Enterprise Digital Asset Management For storage, preservation, indexing, search, retrieval and sharing of digitized assets. Provides multi-channel distribution for re-use and repurposing of the managed assets Pilot conducted in partnership with four Smithsonian units. National Museum of the American Indian (NMAI) Center for Folklife and Cultural Heritage (CFCH) National Museum of Natural History (NMNH) National Zoological Park (NZP) 4
Digital Asset Management System(DAMS) Background 2007-2008 SI purchased Artesia Enterprise license Formalized DAMS as a supported project (Project Manager & Funds) Conducted analysis to transition pilot DAMS to fully supported Enterprise system Slide 5
Digital Asset Management System(DAMS) Background 2009 Focus was on Enterprise Readiness Hardware, software, and DB infrastructure improvements. SAN Storage expansion & reconfiguration. Asset clean up (test, duplicate and unassigned assets). System standardization (SI User Roles, Asset Security Policies, Required Fields). Simplified Hot Folder Bulk Import configuration and process. Redefinition of the core image metadata model Development and deployment of the Image Delivery Service (IDS) to support SI Enterprise Digital Asset Network (EDAN) Services. Integration with EMu (Museum Collection Management) for NMNH. Slide 6
DAMS Initial Configuration Difficult to manage and maintain. 7
Current DAMS Enterprise Configuration Artesia DAMS 6.8 SP4 Application Server Sun T5220 8 Core T2 Processor Solaris 10 DAMS Database Server (Asset Metadata) Server Sun E2900 Oracle 10 Enterprise Asset Repository EMC Clarion SAN Currently 22 TB Hot Folder Mount NetApps FAS3140 Daily Backup to Tivoli Archive 8
Target agetdams Architecture e 1 load-balanced Artesia system, 1 storage system, 1 repository 50 TB to 1+ PB storage DAMS Users HTTP, Virtual File System, API Content Switch (load-balancer) Artesia DAM Instance 1 Artesia DAM Instance 2 DB FS Full Replication - Tier 3 Storage: LTO4 tape (online, off-site) Hierarchical Storage Manager (HSM) - Tier 1 Storage: Fast FC-AC disks - Tier 2 Storage: Lower speed SATA II disks - Tier 3 Storage: Inexpensive LT04 tape (online) Offsite replication to tape 9
What Should Go in DAMS SI s Digital Diamonds DAMS is the Digital Assets Vault Re-use Re-purpose Preserve (Value, Historical, Archival) Collections Images Audio Video Select Documents Slide 10
DAMS System Organization User Groups Identify and organize Units/Users Slide 11
DAMS System Organization Slide 12
DAMS System Organization Slide 13
DAMS System Organization User Roles Define access to application functionality Slide 14
User Role Examples User Role Manages access to DAMS Functionality Asset Manager with SI-Ingest/Edit/Delete All Role has ability to import new assets. SI-Read Only User has ability to search and view asset thumbnails and can save selected thumbnails into a set, but does not have ability to import new assets or create projects. Slide 15
DAMS System Organization Security Policies Manage groups/user access to Assets Slide 16
Security Policy Example This User has SI-Ingest/Edit/Delete Ingest/Edit/Delete All Role, but the NPG Asset Security Policy only allows search/view access to non NPG Users. User tried to edit Metadata on the selected NPG asset, but the NPG Security Policy blocked the edit. 17
Image Metadata Model - Previous State One SI Metdata Model (SI Media Collection) Contained 150 Fields in Single Model. Included and displayed NZP, NMAI, NMNH, IPTC specific c fields for all users. s Cumbersome to navigate and search. Only 10 20% of fields were being populated or used. 18
New Core Image Metadata Model Developed for the ingest and management of digital Image assets (including images, layouts/graphics,, scans, and related text-based assets) into the DAMS. Working Group focused on streamlining the complexity and number of elements in the DAMS model while at the same time satisfying as many metadata requirements as possible. Development of the Core Image Model was a collaborative exercise by the Working Group. Achieving consensus for this model has been noteworthy. In addition, the extensive knowledge of the Working Group members in metadata modeling, cataloguing and library science has been invaluable to this project. SI Units that participated n the SI DAMS Metadata Working Group: AAA - Archives of American Art CFCH Center for Folklife and Cultural Heritage NMAH -- National Museum of American History NMAI -- National Museum of the American Indian NMNH -- National Museum of Natural History NPG -- National Portrait Gallery NPM -- National Postal Museum NZP -- National Zoological Park OCIO -- Office of the Chief Information Officer OFEO Horticulture Division OPA - Office of Public Affairs SAAM- Smithsonian American Art Museum SIA Smithsonian Institution Archives SIRIS Smithsonian Institution Research Information System 19
Core Image Model Overview The Core Image Model: 79 metadata elements grouped into 5 main categories: Administrative elements (12) Descriptive elements (17) Technical elements (11) Rights Management elements (9) Embedded elements (29) IPTC or XMP DAMS detects and extract the IPTC or XMP information automatically from the digital image files upon ingestion and stores it as metadata in the system Notes (1) [displays as stand alone field]. 20
Importing Assets Import Methods Interactive via Gui (Single or Multiple) Hot Folder bulk import WebDav Drag and Drop Import Bulk Import API Integrations IPTC/XMP embedded metadata is automatically ingested with asset. Additional DAMS metadata can be assigned upon asset import. Slide 21
Search Methods Keyword/Favorite Category Slide 22
Search Methods Advanced Search Expert Database Search Slide 23
Displaying Assets Gallery View Slide 24
Displaying Assets Detail View Each user can personalize their Display Preferences and select the Metadata fields they want to display for each view. DAMS Core Image Model - Assigned Metadata Embedded Metada Automatically read and ingested upon asset import. Slide 25
SI schallenges and Opportunities Asset Control Asset Sharing Misconception of DAMS as a Storage System Explosion of digital assets exceeding SI staff resource bandwidth User Community education and awareness Potential for significant benefit to SI currently only 25% of system functionality is being used. Slide 26
What s Next? Define and implement audio and video metadata models. Extend DAMS functionality for audio and video asset ingest and support. Asset Export/Delivery requirements & standards. Develop DAM managed workflows (notifications, approvals, asset transitions). Evaluation and testing of new Product Release Artesia 7.0 Develop User Training and Documentation. 27