SCHOOL BOARD AGENDA ITEM RATIONALE

2016-2017 SCHOOL BOARD AGENDA ITEM RATIONALE DATE OF BOARD ACTION: August 23, 2016 DISTRICT DEPARTMENT: Superintendent/Curriculum Department DEPARTMENT DIRECTOR S SIGNATURE: SUBJECT: Annual Renewal of the MOU with National Math and Science Initiative College Readiness Program for the 2016-2017 School Year AGENDA ITEM TITLE: Annual Renewal of the MOU with National Math and Science Initiative College Readiness Program for the 2016-2017 School Year BACKGROUND INFORMATION: For the 2015-2016 school year the School Board approved a Memorandum of Understanding with the National Math and Science Initiative College Readiness Program to commence on June 1, 2015 and end on August 18, 2018, subject to annual evaluations and renewals during the term based on ongoing performance and availability of funding. Based on performance results from 2015-2016 it is recommended that the partnership with the National Math and Science Initiative College Readiness Program be renewed for the 2016-2017 school year with modifications and cost reductions in accordance with noted performance results. The revised budget includes over $107,000 in reduced costs for 2016-2017. Including the offset of additional AP funding of $186,000 (for NMSI courses only) the bottom-line for MCSD will be $289,500. This amount has been included in the 2016-2017 balanced budget proposal. RECOMMENDATION: Approve the recommended annual renewal of the MOU with National Math and Science Initiative College Readiness Program for the 2016-2017 school year. IS ITEM BUDGETED? (Check One) Yes** X No N/A TOTAL COST: $475,500 **If yes, Line of Coding to be charged: SIGNATURE OF EXECUTIVE DIRECTOR: SIGNATURE OF ATTORNEY REVIEWING ITEM: n/a

SCHOOLS: Coral Shores, Key West and Marathon High Schools State: Florida Purpose of Agreement: To implement the National Math and Science Initiative College Readiness Program ( the Program ). SECTION 1. TERM The Term of the Memorandum of Understanding shall commence on June 1, 2015, and end on August 31, 2018, subject to annual evaluations and renewals during the term, based on ongoing performance and availability of funding. SECTION 2. BACKGROUND a. The National Math and Science Initiative ( NMSI ) replicates on a national scale programs proven to elevate public education rigor and student performance in STEM related fields, utilizing performance-based accountability and rigorous demand for results. NMSI s College Readiness Program has produced unparalleled success in expanding the number of students enrolled and achieving qualifying scores on Advanced Placement (AP*) math, science, and English ( MSE ) exams, especially among economically disadvantaged and minority students. b. NMSI coordinates the planning, implementation, management and funding of the Program, which includes content-focused teacher training and support, expanded enrollments, additional time on task for students, vertical team support and awards based on academic excellence, cultivation of teacher leaders and measurement of and accountability for achievement. The overall Program goal is the increase in the number of students taking AP MSE exams and receiving qualifying scores as a measure of college readiness. SECTION 3. COMMITMENTS BY THE SCHOOL The School agrees to implement the NMSI College Readiness Program consistent with its Program application, in order to increase AP MSE enrollment and qualifying scores on AP MSE exams. This includes the following strategies and goals to ensure Program success: AP, AP VERTICAL TEAMS, PRE-AP and ADVANCED PLACEMENT PROGRAM are registered trademarks of the College Board. The College Board was not involved in the production of this material.

1. Increase the number of qualifying scores on AP MSE exams from 97 to 212 in year 2018. Additional specific annual goals are contained in the chart below. AP MSE SCORES* of 3 or Greater Goals for Coral Shores High School 250 200 176 193 212 150 100 97 97 50 0 2013-14 Actual 2014-15 2015-16 2016-17 2017-18 Increase the number of qualifying scores on AP MSE exams from 95 to 209 in year 2018. Additional specific annual goals are contained in the chart below. AP MSE SCORES* of 3 or Greater Goals for Key West School 250 200 173 190 209 150 100 95 95 50 0 2013-14 Actual 2014-15 2015-16 2016-17 2017-18 Page 2 of 22

Increase the number of qualifying scores on AP MSE exams from 27 to 81 in year 2018. Additional specific annual goals are contained in the chart below. AP MSE SCORES* of 3 or Greater Goals for Marathon High School 90 80 70 68 74 81 60 50 40 30 27 27 20 10 0 2013-14 Actual 2014-15 2015-16 2016-17 2017-18 Program goals are projected and may be revised upward, annually, in the event that a school is within 10% or less of the goal, meets, or exceeds the goal. The purpose of any revision is to ensure that teacher threshold goals, Designated Administrator goals, and school goals are aligned. 2. Increase the number of AP MSE enrollments and courses based on the Growth Scenario completed by the School as part of its Program application as in Attachment A. 3. Maintain the quality and sustainability of AP MSE courses by implementing the following practices: a. Conduct parent/community outreach events, to include an annual kickoff. b. Recruit, prepare and support students in AP MSE courses through open access and the elimination of barriers to student enrollment. c. Recruit, support and train highly qualified teachers d. Plan for sustaining program gains beyond the duration of the Program e. Administer the PSAT, during the week, for all 10 th grade students. f. Provide and fund substitute days for AP MSE teachers to attend program training. g. Provide and fund student transportation for student study sessions. h. Provide space and custodial support for student study sessions. i. Complete College Board course audits for all AP MSE courses. j. Report data to NMSI as listed in Attachment B. k. Follow general timeline of activities noted in Attachment H. l. Schedule all AP math, science and English courses as full year courses. Page 3 of 22

SECTION 4. COMMITMENTS BY NMSI Subject to NMSI s satisfaction of the School s performance of its commitments and undertakings pursuant to this MOU, during the Term NMSI agrees that it will provide the following to or for the benefit of the School: 1. Annual Stipends and threshold awards a. Program AP MSE teacher will receive up to a $500 stipend for specific activities. See Attachment D. b. Program AP MSE teacher will receive $100 for each student s AP MSE exam score of 3 or higher on their class roster as registered with NMSI. See Attachment D. c. Program AP MSE teachers also will have an opportunity to receive a threshold award of up to $1,000 based on the total number of students receiving an AP exam score of 3 or higher in an AP MSE course. Each AP MSE teacher will receive a Letter of Expectations and Support that provides Program expectations and the threshold award goal. See Attachment D. d. Students will receive $100 for each AP MSE exam score of 3 or higher. The $100 will be paid for scores earned by students listed on the teacher s registered class roster. e. The school s NMSI Designated Administrator will receive a stipend of $1,000 and an opportunity to receive a threshold award of up to $1,000 based on reaching or exceeding the school goal. The Designated Administrator will receive a Letter of Expectations and Support that provides Program expectations and the school goal. See Attachment E. 2. Teacher Training and Exam Fees a. Program AP MSE examination fees: Schools are reimbursed up to the budgeted amount. This amount will be calculated after any state or federal funding is applied toward the examination cost. See Attachment G. b. Program AP MSE teachers are funded to attend NMSI-approved Advanced Placement Summer Institutes, 2 Day Workshops, and Mock Examination Readings. c. Program MSE teachers, as approved, are funded to attend NMSI s Laying the Foundation Teacher Training. 3. Student Study Sessions a. Provide resources to conduct 9 AP MSE student study sessions over the course of the school year; three student study sessions per content area. b. Provide support in planning all sessions and logistical support. 4. Equipment and Supplies a. Equipment and supplies for AP Math, Science and English courses. 5. NMSI will take certain actions to implement, manage, and report the results of the Program in collaboration with the School as outlined below: a. Provide forms needed for the Program. b. Provide data and reports on the Program. c. Advise Program schools in recruiting AP MSE teachers. d. Annually assess each AP MSE teacher s participation and support for Program goals and expectations as listed in Attachment D. e. Assist the AP Coordinator in providing the best testing environment for AP students f. Advise schools and districts on curriculum alignment and scheduling. g. Provide subject matter experts to support teachers and students. h. Encourage Vertical Teaming and assist with resources. Page 4 of 22

SECTION 5. PROGRAM BUDGET AND FUNDING PROCESS 1. Program Budget. Attachment G identifies Program expenses and corresponding budget. The School agrees to comply with the budget, and NMSI has the authority to amend or revise the budget at its discretion. The amounts listed in Attachment G are projections and reflect Program expenses and services, not actual dollars given to the School. 2. Funding Process. Pursuant to this MOU and its Attachments, NMSI is committing funding to assist the School in implementing and operating the College Readiness Program. Funding is provided to the School, the Designated Administrator, AP MSE teachers, qualified students, and vendors to pay for eligible expenses, as identified in Attachment G, and subject to NMSI verification and approval. The general Timeline of Activities, Reports and Payments appear in Attachment H. SECTION 6. GENERAL PROVISIONS 1. Relationship of the Parties; Indemnity; No Third-Party Beneficiaries. NMSI is an independent nonprofit corporation and, subject to the terms of this MOU, shall have the sole right to supervise, manage, operate, control and direct the performance of the services provided pursuant to this MOU. The personnel and staff of NMSI are employees of NMSI and shall not, for any purpose, be considered employees or agents of the School. The personnel and staff of the School shall not, for any purpose, be considered employees or agents of NMSI. Nothing in this MOU shall be deemed or construed to establish a joint venture, employer employee, agent, agency or partnership relationship. The School shall indemnify NMSI against any damages and costs incurred by NMSI under any claim or cause of action against NMSI related to or arising under this MOU. NMSI shall not be responsible for any debts or obligations of the School, and shall not sign as a guarantor or co signer on any instrument for the School. This MOU is not intended to and does not create any right of any sort in any third party. 2. Incorporation of Attachments. The following Attachments are hereby incorporated into and made part of this Memorandum of Understanding: Attachment A: Growth Scenario Attachment B: Authorization to Release Student Data Attachment C: College Board Permission Release for AP Online Score Reports Attachment D: Teacher Sample Teacher Letter of Expectations and Support Attachment E: Designated Administrator Letter of Expectations and Support Attachment F: Site Coordinator Letter of Expectations and Support Attachment G: Program Budget Attachment H: Timeline of Activities, Reports, and Payments Attachment I: Monroe County School District Payment Schedule Page 5 of 22

IN WITNESS WHEREOF, the parties have caused this MOU to be executed on the dates set forth below. SUPERINTENDENT Monroe County School District By: PRINCIPAL Coral Shores High School By: Name: Name: Title: Title: Date: Date: PRINCIPAL Key West High School By: PRINCIPAL Marathon High School By: Name: Name: Title: Title: Date: Date: NATIONAL MATH AND SCIENCE INITIATIVE By: Name: Morton Orlov II Title: Vice President of Programs and Operations Date: Page 6 of 22

ATTACHMENT A Growth Scenario Page 7 of 22

ATTACHMENT B Authorization to Release Student Data Upon request, report data to NMSI necessary to measure Program results The School agrees to comply with all state and federal privacy laws with respect to the collection and sharing of data described below. Permission is granted by the School to release data from its programs and services to NMSI for all students who participated in or were exposed to the College Readiness Program and who indicated attendance at a secondary school within this district. Class enrollment data, AP, and PSAT test data to be released include: Coral Shores High School Course Name Teacher Student o Name o Sample High School Identification number o Date of Birth o Gender o Ethnicity o Socio-Economic Status o ESL/ELL o Grade Level o AP Exam Results o Military Status Information will be released consistent with the Family Educational Rights and Privacy Act, Florida State law and Monroe County School District policy regarding the confidentiality of data. This authorization will include data for students graduating in 2015 through 2018. By: Name: Title: Date: Page 10 of 22

ATTACHMENT B Authorization to Release Student Data Upon request, report data to NMSI necessary to measure Program results The School agrees to comply with all state and federal privacy laws with respect to the collection and sharing of data described below. Permission is granted by the School to release data from its programs and services to NMSI for all students who participated in or were exposed to the College Readiness Program and who indicated attendance at a secondary school within this district. Class enrollment data, AP, and PSAT test data to be released include: Key West High School Course Name Teacher Student o Name o Sample High School Identification number o Date of Birth o Gender o Ethnicity o Socio-Economic Status o ESL/ELL o Grade Level o AP Exam Results o Military Status Information will be released consistent with the Family Educational Rights and Privacy Act, Florida State law and Monroe County School District policy regarding the confidentiality of data. This authorization will include data for students graduating in 2015 through 2018. By: Name: Title: Date: Page 11 of 22

ATTACHMENT B Authorization to Release Student Data Upon request, report data to NMSI necessary to measure Program results The School agrees to comply with all state and federal privacy laws with respect to the collection and sharing of data described below. Permission is granted by the School to release data from its programs and services to NMSI for all students who participated in or were exposed to the College Readiness Program and who indicated attendance at a secondary school within this district. Class enrollment data, AP, and PSAT test data to be released include: Marathon High School Course Name Teacher Student o Name o Sample High School Identification number o Date of Birth o Gender o Ethnicity o Socio-Economic Status o ESL/ELL o Grade Level o AP Exam Results o Military Status Information will be released consistent with the Family Educational Rights and Privacy Act, Florida State law and Monroe County School District policy regarding the confidentiality of data. This authorization will include data for students graduating in 2015 through 2018. By: Name: Title: Date: Page 12 of 22

ATTACHMENT C Authorization to Release Student Data (Printed on School Letterhead) DATE Mike Barry c/o Gregg Fleisher National Math and Science Initiative 8350 N. Central Expressway Suite M-2200 Dallas, TX 75206 I, Principal s Name at High School, give permission to the College Board to release the following data to National Math and Science Imitative. Advanced Placement Program student level test score data and aggregate reports, with school and student personally identifying information for all students attending High School, as provided through the College Board Online Score Reporting tool for AP Exam administration years 2014 through 2017. These Data are to be accessed exclusively by National Math and Science Initiative for the sole purpose of tracking the performance of identified teachers and schools in Licensee s state participating in the National Math and Science Initiative (each a Participant and together the Participants ). I agree that the stated College Board data will not be accessible to the National Math and Science Initiative for any reason other than that stated in this letter. I agree that due to the confidential nature of the information provided, the Licensee will be prohibited by license to use any data that includes name, social security number, or other student identifiers in any manner other than for internal analysis; student-level and schoollevel identifiers may not be published or released by the Licensee in any form, nor may any school performance summary where the value of a cell is less than 15. Please send the data to: Sincerely, Gregg Fleisher National Math and Science Initiative 8350 North Central Expressway, Ste. M-2200 Dallas, TX 75026 (Signature) (Date) Principal Name School Name Address City, State ZIP code 6-digit CEEB school code Page 13 of 22

ATTACHMENT D Teacher Letter of Expectations and Support Name of Teacher High School AP Course/s Title July 1, 2015 June 30, 2016 Goals of the NMSI College Readiness Program Increase the number of students enrolled in math, science, English (MSE) AP courses Increase the number of students receiving qualifying scores of 3 or greater on AP MSE Exams Program Expectations for AP Teachers Attend the 4-day NMSI AP Summer Institute or equivalent, with NMSI approval Attend the 2-day NMSI AP Workshop Attend NMSI Mock Exam Reading Support Vertical Teaming Attend and assist with 3 Student Study Sessions and encourage all AP students to register and attend all sessions Conduct structured tutorials for AP MSE students for a minimum of 4 hours per month outside of normal class time Teach the AP curriculum as outlined in the College Board guidelines Respond to the request from the Designated Administrator as he/she carries out his/her responsibilities to NMSI including reporting your attendance at events and activities noted under the stipend section below Complete the Saturday Student Study Session trainer evaluations Stipend and Threshold Award for AP Teachers Stipend of up to $500 is available for completion of the following: $ 80 for attending a NMSI 2-day AP Workshop $180 for attending the NMSI AP Summer Institute $ 80 for attending and assisting with each of the 3 Student Study Sessions (maximum of $240) AP MSE Qualifying Score Awards include: $100 for each student who appears on your roll and receives a score of 3 or greater on the AP [course] exam taken in May 2016 A Threshold Award may be earned as follows: If the total number of 2016 AP qualifying scores in AP [course] earned by students enrolled in this course meets a threshold of at least, then you will receive an additional $1000 Payment Process Stipends and Threshold Awards earned will be paid to you upon verification of attendance and participation in the AP Summer Institutes, 2 day Workshop, student study sessions, and verification of the 2016 AP MSE Qualifying Scores reported by College Board. The method and process of payment is outlined in the School s Memorandum of Understanding signed by the representatives of the School and NMSI. Payment will be made in late fall of 2016. Signature Date Page 16 of 22

ATTACHMENT E Designated Administrator Letter of Expectations and Support Name of Designated Administrator High School July 1, 2015 June 30, 2016 Goals of the NMSI College Readiness Program Increase the number of students enrolled in math, science, English (MSE) AP courses. Increase the number of students receiving qualifying scores of 3 or greater on AP MSE Exams. Expectations for Designated Administrator Support and encourage growth and success of the College Readiness Program (CRP) by promoting and obtaining annual increases in the number of students receiving qualifying scores of 3 or higher on AP MSE exams. Provide the necessary environment and support needed for teachers and students in the CRP to experience success. Report attendance, to NMSI, for Program teachers at NMSI events noted in the Teacher Letter of Expectation and Support. Monitor all teachers in the CRP to ensure CRP activities are being implemented. Work closely with the administration in making staff assignments that will enhance the Program. Ensure that Student Study Sessions are on the school calendar and that the school s extracurricular activities do not conflict with scheduled CRP activities Work closely with the AP Coordinator in the ordering of all math, science, and English AP exams and collection of associated fees. Assist and monitor logistics to provide the best possible AP testing environment. Assist in student recruiting and parent outreach programs for Pre-AP and AP MSE course enrollment. Represent the school and NMSI when called upon to discuss the CRP with the community and/or media. Be responsible for complying with all data requests made by NMSI or by CRP donors and affiliates. Return, as requested, Saturday Student Study Session trainer evaluations by the AP teachers on your campus to NMSI. Stipend and Threshold Award for Designated Administrator Stipend for completing the expectations listed above of up to $1000. If the total number of AP qualifying scores in math, science and English earned by students at the school meets a threshold of at least then you will receive a threshold award of $1000. Payment Process Threshold Award will be paid to you upon verification of the 2016 AP Qualifying Scores in math, science and English as reported by College Board. The method and process of payment is outlined in the School s Memorandum of for NMSI s College Readiness Program. Signature Date Page 17 of 22

ATTACHMENT F Site Coordinator Letter of Expectations and Support Name of Site Coordinator High School July 1, 2015 June 30, 2016 Goals of the College Readiness Program Increase the number of students enrolled in AP courses. Increase the number of students scoring 3 or greater on AP Exams. Expectations for AP Site Coordinator The AP grant supports three Saturday Student Study Sessions in AP math, science and English. Student study sessions are critical to the success of the students on the AP exam. The Site Coordinator is responsible for the logistical needs and smooth operation of the Saturday Student Study Sessions. The site coordinator will Work closely with the Designated Administrator, AP Lead Teacher, AP Teachers, and NMSI Program Managers in the planning and organization of the Saturday Student Study Sessions. Encourage all AP MSE students to attend Saturday Student Study Sessions through early and repeated notification and advertisement. Work closely with the teachers to make sure their students register for the SSS at least two weeks prior to the date of each SSS through online registration. Attend all (including off site) student study sessions to assist with logistics and manage students from your campus. Submit student and teacher attendance at the SSS by the Monday following the sessions to your NMSI Program Manager. Notify NMSI if materials and handouts do not arrive by Thursday prior to the SSS. Secure the SSS site facility (usually the program high school) and ensure that access to rooms and a lunch facility are made readily available in a timely fashion to students and presenters. Ensure that the site facility has adequate heating, air conditioning, lighting, and equipment (i.e. desks, chairs) provide presenters with requested projectors, technology, handouts, sign-in sheets, door prize tickets, and any needed classroom supplies for that day make sure school is secured and returned to its original condition when leaving Coordinate bus transportation to and from school (if required). Reminder: Transportation is paid by the school or district. Stipend for Site Coordinator The designated NMSI Site Coordinator, identified by the signature below, will receive a stipend in the fall of 2016 for duties involved in meeting the expectations listed above. The amount of the stipend is: - $1,500 for 9 student study sessions (3 math, 3 science, and 3 English) - $1000 for 6 student study sessions - $500 for 3 student study sessions Signature Date Page 18 of 22

ATTACHMENT G Program Budget SY 15-16 SY 16-17 SY 17-18 Total AP Teacher Training APSI Training $48,000 $48,000 $48,000 $144,000 2-day Training $32,000 $32,000 $32,000 $96,000 Mock Reading $32,000 $32,000 $32,000 $96,000 Total Training $112,000 $112,000 $112,000 $336,000 Stipends and Awards Awards for Students $37,600 $47,000 $51,700 $136,300 Awards for Teachers (budget reflects *50% pd by state) $18,800 $23,500 $25,850 $68,150 AP Mentors/Consultants $42,379 $47,727 $55,108 $145,214 Lead Teacher Stipends $0 $0 $0 $0 AP Teacher Stipends $12,000 $13,500 $15,000 $40,500 AP Site Coordinator Stipends $4,500 $4,500 $4,500 $13,500 AP Teachers Threshold Awards $12,000 $13,200 $14,520 $39,720 Designated Administrator Stipends $3,000 $3,000 $3,000 $9,000 Designated Administrator Award $3,000 $3,000 $3,000 $9,000 Total Stipends and Awards $133,279 $155,427 $172,678 $461,384 Student Study Sessions Student Study Sessions $175,616 $205,517 $250,647 $631,780 Total Student Study Sessions $175,616 $205,517 $250,647 $631,780 Exam Fees AP Exam Fees $0 $0 $0 $0 Total Exam Fees $0 $0 $0 $0 Equipment and Supplies Equipment and Supplies $45,000 $30,000 $30,000 $105,000 Total Equipment and Supplies $45,000 $30,000 $30,000 $105,000 Indirect Costs Indirect Costs $71,835 $79,625 $93,126 $244,587 Indirect Costs $71,835 $79,625 $93,126 $244,587 Total Program Costs $537,731 $582,568 $658,452 $1,778,750 Page 19 of 22

Teacher Training Annual Renewal MOU NMSI and MCSD Revised Budget for 2016-17 SY 16-17 APSI Training $56,000 2-day Training $40,000 Mock Reading $40,000 Pre-AP Teacher Training $0 Total Training $136,000 Stipends and Awards Awards for Students $36,200 Awards for Teachers (50% paid by state) $18,100 AP Mentors/Consultants $30,000 Lead Teacher Stipends $0 AP Teacher Stipends $13,500 AP Site Coordinator Stipends $4,500 AP Teachers Threshold Awards $13,200 Designated Administrator Stipends $3,000 Designated Administrator Award $3,000 Total Stipends and Awards $121,500 Student Study Sessions Student Study Sessions $130,000 Total Student Study Sessions $130,000 Exam Fees AP Exam Fees $0 Total Exam Fees $0 Equipment and Supplies Equipment and Supplies $30,000 Total Equipment and Supplies $30,000 Indirect Costs Indirect Costs $58,000 Indirect Costs $58,000 Total Program Costs $475,500 Page 20 of 22

ATTACHMENT H Timeline of Activities, Reports, and Payments Approximate dates June - August Activities AP MSE Teacher Online Registration AP Summer Institute Laying the Foundation Teacher Training PSAT Order Open August- September Enrollment Report #1 Verification of attendance and AP scores for Teacher Payments Verification of AP scores for Student Payments Review of Instructional Planning Reports Vertical Teaming Designated Administrator, AP Teachers & Site Coordinator receive Expectation Letters Program Kickoff and Results Announcement September- December January February- March PSAT Registration PSAT Administration (weekday) Student Study Sessions begin AP 2-day Workshop AP English Mock Exams PSAT Results - use of AP Potential Saturday Student Study Sessions Active Student Recruitment for AP MSE Courses Teachers Register for MSE AP Summer Institutes Teacher Enrollment Verification AP Exam Order Open April May Year 1 Year 1 Year 1 Saturday Student Study Sessions Continue Teacher and Staff, Community and Parent Program Awareness Media Event Announcing Grant/Program Teachers receive NMSI access codes and contact info AP MSE Equipment Ordered Dates for Program Activities for Upcoming School Year Set AP Examinations College Board Course Audit Submitted AP MSE Equipment Audit Conducted AP MSE Equipment Ordered Page 21 of 22

ATTACHMENT I STATEMENT OF PAYMENT Monroe Independent School District agrees to pay a total of $1, 778,750 to the National Math and Science Initiative over the duration of the program for, subject to the terms of this agreement. Payments are due according to the following payment timeline. Annual Payments are due on the following dates: July 15, 2015 July 15, 2016 July 14, 2017 SUPERINTENDENT Monroe County School District By: Name: Title: Date: Page 22 of 22