Exercise 8 Formatting Characters with Microsoft Word

Exercise 8 Formatting Characters with Microsoft Word Character formatting is used to emphasize text. You can change character formatting by making text bold or italic, for example, or by changing the style of the type. By formatting text, you can make your document more attractive and readable. The basic character formats are bold, italic, and underline. Text can have one or more character formats. Table 1 Character Formatting Name Keyboard Shortcut Formatting Toolbar Example Normal Ctrl+Shift+N This is a sample. Bold Ctrl+B This is a sample. Italic Ctrl+I This is a sample. Underline Ctrl+U This is a sample. Bold and italic This is a sample. The simplest ways to apply basic character formatting are to use: Buttons on the Formatting toolbar Keyboard shortcuts Starting Word 1. Click the Start button, point to Programs, and select Microsoft Word. Open an Existing Document 2. Click the Open button on the Standard toolbar. 3. The Open dialog box opens. 4. Click the drop-down arrow to the right of the Look in box and select Network Neighborhood. 5. Double-click Wright-ms1 (Zeus). 6. Double-click Students 200_. 7. Double-click the Word Exercises folder. Word Exercises 8-10 - Formatting Characters Page 1

8. Click Word Exercise 8 lsr select it. 9. Click the drop-down arrow next to the Views button and select Preview. 10. This will give you a quick look at the document before opening it. 11. Click the Open button. 12. Click the Show/Hide button on the Standard toolbar so that it is turned on. Apply Basic Character Formatting Using the Formatting Toolbar or Keyboard Shortcuts 13. Triple-click the title The Battle of Bunker Hill to select it. 14. Click the Bold button on the Formatting toolbar to make the text bold. 15. With the text still selected, click the Italic button to make the text bold and italic. 16. Click the Bold button again to turn off this format and make the text italic only. 17. Click the Bold button again to restore the bold and italic formatting. 18. Move the insertion point to the beginning of the first paragraph and select the words The Battle of Bunker Hill. 19. Click the Bold button once. 20. In the same paragraph, select the words June 16, 1775. 21. Click the Italic button once. 22. In the first paragraph, select the words Breed's Hill. 23. Click the Underline button on the Formatting toolbar to make the text underlined. 24. Triple-click the title The Boston Tea Party to select it. 25. Press Ctrl+B to make the text bold. 26. With the text still selected, press Ctrl+I to make the text bold and italic. 27. Press Ctrl+B again to turn off this format and make the text italic only. 28. Press Ctrl+B again to restore the bold and italic formatting. 29. Move the insertion point to the beginning of the second paragraph and select the words The Boston Tea Party. 30. Press Ctrl+B once. 31. In the third paragraph, select the words December 16, 1773. Word Exercises 8-10 - Formatting Characters Page 2

32. Press Ctrl+I once. 33. In the third paragraph, select the word Indians. 34. Press Ctrl+U on the Formatting toolbar to make the text underlined. 35. Review your work. 36. Your document should look like Figure 1. Figure 1 Saving a Revised Document Word Exercise 8 lsr has already been saved with a name. Now that you made some changes, you can save the document with a new name and place it in a new folder. To save a document with a new name or to save a file to a new folder you use the Save As command. 37. Click File on the Menu bar and choose Save As. 38. The Save As dialog box appears. 39. To the right of the Save in text box, click the drop-down arrow and select your period folder. 40. In the File name text box, a suggested file name should be highlighted. 41. Replace this filename by typing Word Exercise 8, press Spacebar, type your initials, press Spacebar, and type your partner s initials. 42. Click OK or press Enter. Working with Fonts A font is a type design applied to an entire set of characters, including all letters of the alphabet, numerals, punctuation marks, and other keyboard symbols. Word Exercises 8-10 - Formatting Characters Page 3

Table 2 Examples of Fonts ABCDEFGHIJKLMNOPQRSTUVWXY abcdefghijklmnopqrstuvwxyz 1234567890!~#$% ABCDEFGHIJKLMNOPQRSTUVWXY abcdefghijklmnopqrstuvwxyz 1234567890!~#$% ABCDEFGHIJKLMNOPQRSTUVWXY abcdefghijklmnopqrstuvwxyz 1234567890!~#$% Times New Roman Arial Courier New A font can be plain--like Arial--or more ornate like Word's default font, Times New Roman. Arial is a sans serif font because it has no decorative lines, or serifs, projecting from its characters. Times New Roman is a serif font because it has decorative lines. Fonts are also available in a variety of sizes, which are measured in points. There are 72 points to an inch. Like other character formatting, you can use different fonts and font sizes in the same document. Examples of Different Point Sizes Table 3 a b c d e f g h i j k 6 8 10 12 14 20 24 36 48 60 72 Change Fonts and Font Sizes Using the Formatting Toolbar The easiest way to choose fonts and font sizes is with the Formatting toolbar. 43. Press Ctrl+End to move the insertion point to the end of the document. 44. Press Enter twice. 45. Type your names. 46. Press Enter. 47. Type the date. 48. Press Enter. 49. Type Period and your number. 50. Press Enter. Word Exercises 8-10 - Formatting Characters Page 4

51. Type Word Exercise 8. 52. Press Ctrl+Home to move to the beginning of the document. 53. Triple-click the title The Battle of Bunker Hill to select it. 54. Using the Formatting toolbar, click the Font drop-down arrow and select Arial from the 55. Using the Formatting toolbar, click the Font Size drop-down arrow and select 20-points from the 56. Triple-click the title The Boston Tea Party to select it. 57. Using the Formatting toolbar, click the Font drop-down arrow and select Arial from the 58. Using the Formatting toolbar, click the Font Size drop-down arrow and select 20-points from the 59. Triple-click the first paragraph to select it. 60. Using the Formatting toolbar, click the Font Size drop-down arrow and select 14-points from the 61. Click before the beginning of the second paragraph and drag to the end of the document. 62. The second and third paragraphs, your names, the date, period, and title are now selected. 63. Using the Formatting toolbar, click the Font Size drop-down arrow and select 14-points from the Using the Font Dialog Box The Font dialog box offers more formatting options than those available on the Formatting toolbar. You can also preview the options as you choose them, so you can experiment before you apply formatting changes. There are three ways to open the Font dialog box: Choose Font from the Format menu. Choose Font from the shortcut menu. The shortcut menu opens when you click the right mouse button while pointing to the selected text. Press Ctrl+D Word Exercises 8-10 - Formatting Characters Page 5

Choose Fonts and Font Styles Using the Font Dialog Box 64. Select the title The Battle of Bunker Hill. 65. Click Format on the Menu bar and select Font. 66. The Font dialog box opens. 67. Click the Font tab. 68. Select Brush Script MT from the Font 69. Select Bold Italic from the Font style list 70. Select 24 from the Size 71. Choose Red from the Font color 72. Click OK. 73. Select the title The Boston Tea Party. 74. Press Ctrl+D. 75. The Font dialog box opens. 76. Click the Font tab. 77. Select Brush Script MT from the Font 78. Select Bold Italic from the Font style 79. Select 24 from the Size 80. Choose Red from the Font color 81. Click OK. 82. Triple-click the first paragraph to select it. 83. Right-click the first paragraph and select Font from the Shortcut Menu. The Font dialog box opens. 84. Select Century Schoolbook from the Font 85. Click OK. 86. Click before the beginning of the second paragraph and drag to the end of the document. Word Exercises 8-10 - Formatting Characters Page 6

87. The second and third paragraphs, your names, the date, period, and title are now selected. 88. Right-click one of the selected paragraphs and select Font. 89. Select Century Schoolbook from the Font 90. Click OK. Creating a Dropped Capital Letter One way to call attention to a paragraph is to use a dropped capital letter, or a drop cap. A drop cap is a large letter that appears below the text baseline. It is usually applied to the first letter in the first word of a paragraph. 91. Place the insertion point within the first paragraph. 92. Click Format from the Menu bar and select Drop Cap. 93. The Drop Cap dialog box opens. 94. Under Position, click Dropped. 95. This option makes the paragraph wrap around the letter. 96. Under Font, select Arial Black from the 97. Click OK. 98. Click within the document to deselect the T of The, which is the height of three lines. 99. Place the insertion point within the second paragraph. 100. Click Format from the Menu bar and select Drop Cap. 101. The Drop Cap dialog box opens. 102. Under Position, click Dropped. 103. This option makes the paragraph wrap around the letter. 104. Under Font, select Arial Black from the 105. Click OK. 106. Click within the document to deselect the T of The, which is the height of three lines. 107. Review your work carefully. 108. Your document should look like Figure 2. 109. Press Ctrl+S to save your document. Word Exercises 8-10 - Formatting Characters Page 7

Figure 2 Printing a Document 110. Press Ctrl+P. 111. The Print dialog box opens. 112. The Name of the printer should be Wales. 113. Wales is the color laser printer in the classroom. 114. Next to Number of copies, type 2 in the text box. 115. Click OK. Word Exercises 8-10 - Formatting Characters Page 8

Closing the Document 116. Press Ctrl+W to close your document. 117. The Word program remains open. Exercise 9 More Formatting Characters If you like to keep your hands on the keyboard instead of using the mouse, you can use keyboard shortcuts to turn basic character formatting on and off. Press Ctrl+B for bold, Ctrl+I for italic, and Ctrl+U for underline. To remove character formatting from selected text, press Ctrl+Spacebar. 118. Click Ctrl+N to start a new document. 119. Using the Formatting toolbar, change the Font to Arial. 120. Using the Formatting toolbar, change the Font Size to 14-points. 121. Type the text in Figure 3. 122. Don t forget to place press Enter twice between paragraphs. Figure 3 123. Triple-click the title The Brooklyn Bridge to select it. 124. Press the Caps Lock key. 125. Retype the title with all upper case letters. 126. Press the Caps Lock key to turn it off. 127. In the first sentence of the first paragraph, type a comma to the right of the word Bridge. 128. Press the Spacebar to add a space after the comma. Word Exercises 8-10 - Formatting Characters Page 9

129. Type built in 1883, after the comma you just typed. 130. In the last paragraph, select the text 15 million dollars. 131. With the text selected, type $15,000,000. 132. Press Ctrl+A to select the entire document. 133. Press Ctrl+D. 134. The Font dialog box opens. 135. Click the Font tab. 136. Select Playbill from the Font 137. This gives the look of the 1800s. 138. Select a Font Size of 20-points. 139. Choose Brown from the Font color 140. Click OK. 141. Triple-click the title The Brooklyn Bridge to select it. 142. Using the Formatting toolbar, change the Font Size to 24-points. Creating a Dropped Capital Letter 143. Place the insertion point within the first paragraph. 144. Click Format from the Menu bar and select Drop Cap. 145. The Drop Cap dialog box opens. 146. Under Position, click Dropped. 147. This option makes the paragraph wrap around the letter. 148. Click OK. 149. With the T still selected, click Format on the Menu bar and select Font. 150. The Font dialog box opens. 151. Click the drop-down arrow to open the Font Color dropdown list and select the Dark Red color. 152. Click OK. 153. Click within the document to deselect the T of The, which is the height of three lines. 154. Select the text $15,000,000. 155. Press Ctrl+B to make the text bold. Word Exercises 8-10 - Formatting Characters Page 10

156. Press Ctrl+U to make the text underlined. 157. Press Ctrl+End to move the insertion point to the end of the document. 158. Press Enter twice. 159. Type your names. 160. Press Enter. 161. Type the date. 162. Press Enter. 163. Type Period and your number. 164. Press Enter. 165. Type Word Exercise 9. 166. Review your work carefully. 167. Your document should look like Figure 4. Figure 4 Saving a Document Word Exercise 9 has not been saved with a name. 168. Press Ctrl+S. 169. The Save As dialog box appears. 170. To the right of the Save in text box, click the drop-down arrow and select your period folder. Word Exercises 8-10 - Formatting Characters Page 11

171. In the File name text box, a suggested file name should be highlighted. 172. Replace this filename by typing Word Exercise 9, press Spacebar, type your initials, press Spacebar, and type your partner s initials. 173. Click OK or press Enter. Printing a Document 174. Press Ctrl+P. 175. The Print dialog box opens. 176. The Name of the printer should be Wales. 177. Wales is the color laser printer in the classroom. 178. Next to Number of copies, type 2 in the text box. 179. Click OK. Closing the Document 180. Press Ctrl+W to close your document. 181. The Word program remains open. Exercise 10 More Formatting Characters 182. Click the Open button on the Standard toolbar. 183. The Open dialog box opens. 184. Click the drop-down arrow to the right of the Look in box and select Network Neighborhood. 185. Double-click Wright-ms1 (Zeus). 186. Double-click Students 200_. 187. Double-click the Word Exercises folder. 188. Click Word Exercise 10 lsr select it. 189. Click the drop-down arrow next to the Views button and select Preview. 190. This will give you a quick look at the document before opening it. 191. Click the Open button. 192. Click the Show/Hide button on the Standard toolbar so that it is turned on. 193. Triple-click the title The Transcontinental Railroad to select it. 194. Using the Formatting toolbar, change the Font Size to 24-points. 195. Using the Formatting toolbar, change the Font to Impact. 196. Using the Formatting toolbar, click the Bold button to make the text bold. Word Exercises 8-10 - Formatting Characters Page 12

197. Click and drag to select the first and second paragraphs. 198. Using the Formatting toolbar, change the Font to Bradley Hand ITC. 199. Using the Formatting toolbar, change the Font Size to 14-points. 200. In the second paragraph, delete the words coast-to-coast-. (Delete the final dash, also.) 201. In the second paragraph, move the insertion point to the end of the final word. 202. Press the Spacebar. 203. Type to reach across the United States. 204. In the first paragraph, select the text world. 205. Press Ctrl+U to make the text underlined. Creating a Dropped Capital Letter 206. Place the insertion point within the first paragraph. 207. Click Format from the Menu bar and select Drop Cap. 208. The Drop Cap dialog box opens. 209. Under Position, click Dropped. 210. This option makes the paragraph wrap around the letter. 211. Under Font, click the drop-down arrow and select Broadway. 212. Click OK. 213. With the T still selected, click Format on the Menu bar and select Font. 214. Click the Font Color drop-down arrow and select the Gray 40% color. 215. Click OK. 216. Click within the document to deselect the T of The, which is the height of three lines. 217. Press Ctrl+End to move the insertion point to the end of the document. 218. Press Enter twice. 219. Type your names. 220. Press Enter. 221. Type the date. 222. Press Enter. 223. Type Period and your number. 224. Press Enter. 225. Type Word Exercise 10. 226. Review your work carefully. Word Exercises 8-10 - Formatting Characters Page 13

227. Your document should look like Figure 5. Figure 5 Saving a Document Word Exercise 10 lsr has already been saved with a name. Now that you made some changes, you can save the document with a new name and place it in a new folder. To save a document with a new name or to save a file to a new folder you use the Save As command. 228. Press F12. 229. The Save As dialog box will appear. 230. To the right of the Save in text box, click the drop-down arrow and select your period folder. 231. In the File name text box, a suggested file name should be highlighted. 232. Replace this filename by typing Word Exercise 10, press Spacebar, type your initials, press Spacebar, and type your partner s initials. 233. Click OK or press Enter. Printing a Document 234. Press Ctrl+P. 235. The Print dialog box opens. 236. The Name of the printer should be Ireland. 237. Next to Number of copies, type 2 in the text box. Word Exercises 8-10 - Formatting Characters Page 14

238. Click OK or press Enter. 239. Press Alt+F4 to close any Word documents that are open. Backing-up Documents to Your Personal Folder on Zeus Backing up a document is one of the most important rules when working on a computer. It takes a few seconds to do, but can save you hours of work if you lose a document. You can back up a document by copying it and pasting it to a new storage location. The location can be: The hard disk of another computer A floppy disk A Zip disk A CD disk 240. Double-click your period folder to open it. 241. You should see Word Exercises 8-10. 242. Press Ctrl+A to select all the documents. 243. Click the Copy button on the toolbar. 244. Close your period folder. 245. Double-click the Network Neighborhood icon. 246. Double-click Wright-ms1 (Zeus) to open it. 247. Double-click the Students 200_ folder. 248. Double-click your personal folder. 249. Click the Paste button on the toolbar. 250. All of the Word documents should be in your personal folder. 251. Log-off. 252. Let your partner log on and back-up Exercises 8-10 to their personal folder on Zeus. Word Exercises 8-10 - Formatting Characters Page 15