Microsoft Office Word 2013

Microsoft Office Word 2013 The Start screen makes it easier for you to create documents. Navigating the Word 2013 Ribbon Simple: Creates a new query by enabling you to select fields from one or more tables and queries. The Ribbon: The ribbon contains commands you ll use frequently to create and modify your documents. There are nine tabs on the ribbon, each representing a functional group of commands. When you open a document, Word displays the HOME tab by default. The ribbon contains tabs that group commands together by function. Ribbon Tab FILE HOME INSERT DESIGN PAGE LAYOUT REFERENCES MAILINGS REVIEW VIEW Description Displays the Backstage View, where you can access commands that perform file-related tasks, such as saving and printing. On the FILE tab, you can also get information about a document, and configure Word customization options. Contains the frequently used commands you'll use to work with a Word document, such as commands that allow you to format and edit text. Contains commands that insert different objects into your document, such as charts, tables, and pictures. Contains commands that allow you to make design changes to your document including setting document themes, colors and fonts, paragraph spacing, page color, and page borders. Contains commands used to customize document pages, including controlling the placement of text and graphics. Contains commands to create references to document content, such as footnotes, tables of contents, and indexes. Contains commands to create mailing documents, such as faxes, letters, and emails. Contains commands to review and edit the content in a document. Contains various commands to switch between different document views. 1

Opening, Viewing and Closing Documents Open an Existing Word Document 1. On the ribbon, select the FILE tab. 2. From the tab list, select Open. 3. In the Places pane, navigate to the desired document. 4. Select the document, and then select Open. Switch to a Different Document View On the VIEW tab, select the desired view. Or, on the status bar, select the desired view button. If the document opens in the Protected view, select Enable Editing in order to edit or save the document. Split a Window and Remove a Split 1. On the VIEW tab, select Split. 2. Click within the document to set the split. 3. On the VIEW tab, select Remove Split. View Two Documents Side-by-Side 1. Ensure both documents are open. 2. On the VIEW tab, in the Window group, select View Side-by-Side. Use Synchronous Scrolling 1. Display two documents side-by-side. 2. Scroll through either document. 3. If desired, turn off synchronous scrolling by selecting VIEW Window Synchronous Scrolling. Switch Between Windows On the VIEW tab, in the Window group, select Switch Windows to display a list of open documents, and then select a document from the list. Press Ctrl+F6 to switch between documents. On the Windows taskbar, select the appropriate document. Close a Document Press Alt+F4. Select FILE Close. Select the Close button. Zoom Options Word provides options to increase or decrease the magnification of your documents. You can access these options from the Zoom group on the VIEW tab, or from the status bar. Zoom Opens the Zoom dialog box, where you can select a preset or custom magnification level 100% Sets the magnification level to 100%. One Page Multiple Pages Page Width Zoom Slider Shows an entire page in the window. Shows two or more pages side by side. Fits the page width to the width of the window. Lets you quickly adjust the magnification to a custom level. The Zoom slider is located on the status bar. Creating New Word Documents Create a New Document 1. On the FILE tab, select New. 2. Double-click Blank document. If you want to use one of the other templates on the New page, double-click the desired icon instead of Blank document. Enter Text in a Document 1. If necessary, position the insertion point where you want the text to begin. 2. Begin typing. 3. If necessary, delete text. Press the Backspace key to delete on character to the left. Press the Delete key to delete one character to the right. Click and drag the mouse pointer to select the desired text, and then press the Delete key. 4. Press the Enter key to end a paragraph and start a new one. 5. If necessary, press the Enter key again to create a blank line between paragraphs. Saving and Printing Word Files Save a New Document 1. Create the desired Word document. 2. On the FILE tab, select Save. 3. On the Save As screen: a. Under Places select the storage location where you want to save the document. b. In the File name text box, type a name for the document. c. If changing the file type, from the Save as type drop-down list, select the desired file type. 4. Select Save. Save Changes to an Existing Document 1. On the Quick Access Toolbar, select Save. Save an Existing Document with a Different Name, Location, or File Type 1. On the FILE tab, select Save As. 2. On the Save As page, select the desired storage location. 3. In the Save As dialog box, type the new name, navigate to the new location, or choose a new file type. 4. Select Save. Preview a Document 1. On the FILE tab, select Print. 2. If necessary, do the following: In the Preview pane, use the Zoom slider to increase or decrease the magnification level. Select the Next Page or Previous Page button to page through the document, or use the scroll bar. Print a Document 1. On the FILE tab, select Print. 2. If necessary, in the Copies spin box, enter the desired number of copies to print. 3. If necessary, under Printer, select the drop-down arrow to select a different printer. 4. If necessary, under Settings, change the print settings. 5. Select the Print button. Using Word Help Open the Word Help Window Press F1. On the ribbon, select the Microsoft Word Help (F1) button. Find Information about Word in Word Help Type a keyword in the Search text box and select the Search button. Use the Search Results pane to browse the listed topics available there. 2

Selecting Text Select a Variable Amount of Text Click and drag the mouse pointer over the text you wish to select. Place the insertion point at the beginning of the text, press the Shift key, and then press an arrow key to extend the selection in the desired direction. Or, place the insertion point at the beginning of the text, press the Shift key, and then click at the end of the desired selection. Select a Single Word Double click the word. This selects the word and the trailing space after the word, but does not select punctuation marks. Select a Sentence Press and hold the Ctrl key, and then click anywhere within the sentence. Select a Paragraph Triple-click within the paragraph. Or, double-click the selection bar to the left of the paragraph. Select Non-Contiguous Sections 1. Select the first desired section of text. 2. Press and hold down the Ctrl key, and then select additional sections of text. Select an Entire Document Triple-click in the selection bar. Press Ctrl+A. Or, on the HOME tab, in the Editing group, from the Select drop-down menu, select Select All. Copying and Pasting Text Move or Copy Text 2. On the HOME tab, in the Clipboard group, select the Cut or Copy button. 3. Place the insertion point where you want to paste the selection. 4. On the HOME tab, in the Clipboard group, select the Paste button. Paste Text from the Clipboard Task Pane 1. Place the insertion point where you wish to paste the text. 2. On the HOME tab, in the Clipboard group, select the dialog box launcher to open the Clipboard task pane. 3. In the task pane, in the Click an item to paste list, select the item you wish to paste. 4. If necessary, in the Clipboard task pane, select Paste All to paste all items from the clipboard into the document. 5. If necessary, select Clear All to clear all items from the clipboard. Finding and Replacing Text You can use the Find and Replace dialog box to find text, replace text, or go to a specific location in your document. Each tab in the Find and Replace dialog box contains additional options for finding and replacing text. Find Provides options for specifying the search criteria. Replace Provides options for replacing found text. You can press Ctrl+H to display the Find and Replace dialog box with the Replace tab selected. Go To Provides options for specifying a location in the document you want to navigate to. You can press Ctrl+G to display the Find and Replace dialog box with the Go To tab selected. Find Text Using the Find and Replace Dialog Box 1. On the HOME tab, in the Editing group, on the Find button, select the arrow, and then select Advanced Find to open the Find and Replace dialog box. 2. In the Find what text box, type the search term. 3. If necessary, select the More button, and then set search options. 4. Perform the search. Select the Reading Highlight button and select Highlight All from the menu to highlight all instances of the search term. Select Find In to specify whether to search a selected portion of the document or the entire document. Select Find Next or press Enter to find the next instance of the term in the document. 5. Select Cancel or Close to close the dialog box. Find and Replace Text 1. On the HOME tab, in the Editing group, select Replace. 2. In the Find what text box, type the search term. 3. In the Replace with text box, type the replacement term, including any special formatting items such as tabs or double spaces. 4. Perform find and replace operations. Select Replace All to replace all instances of the term. Select Find Next to find the next instance of the search term. Select Replace to replace that instance of the term. Go to a Specific Element in a Document 1. On the HOME tab, in the Editing group, from the Find button menu, select Go To. 2. In the Go to what list, select the element you want to go to in the document, such as a page, section, or line. 3. In the Enter <component> text box, enter a value and select Go To. 4. Select Close to close the Find and Replace dialog box. Find Text Using the Navigation Pane 1. Select HOME Editing Find to open the Navigation pane. 2. If desired, set the find options. a. In the Search Document text box, select the down-arrow. b. In the Find Options dialog box, select the desired options, and then select OK. 3. In the Search Document text box, type the word or phrase to find. 3

Applying Font Options Change Fonts 2. Apply a different font. On the HOME tab, in the Font group, from the Font dropdown list, select the desired font. Select the Font dialog box launcher, and in the Font dialog box, in the Font list box, choose a font and then select OK. Or, on the Mini toolbar, from the Font drop-down list, select the desired font. Change the Font Size 2. Set a new font size. On the HOME tab, in the Font group, from the Font Size drop-down list, select the desired font size. On the HOME tab, in the Font group, select the Grow Font or Shrink Font button to increase or decrease the font size. Open the Font dialog box, and, in the Size list box, select the desired font size. On the Mini toolbar, from the font Size drop-down list, select the desired font size. On the Mini toolbar, select the Grow Font or Shrink Font button. Apply a Font Style 2. Set a new font style. On the HOME tab, in the Font group, select any combination of the Bold, Italic, and Underline buttons. In the Font dialog box, in the Font style list box, select Regular, Italic, Bold, or Bold Italic, and then, from the Underline style drop-down list, select an underline style. Or, on the Mini toolbar, select any combination of the Italic, Bold, and Underline buttons. Apply a Font Effect 2. Apply the desired effect. On the HOME tab, in the Font group, select the desired font effect. Or, in the Font dialog box, under Effects, check the appropriate check boxes to apply the desired font effects. Use Keyboard Shortcuts to Apply Font Styles 2. Apply a font style. Change the Text Case 1. Select the text. 2. Apply the new case. On the HOME tab, in the Font group, from the Change Case drop-down list, select the desired font case. Change the Font Color 1. Select the text. 2. Apply the new font color. On the HOME tab, in the Font group, from the Font Color drop-down list, select a color. On the Mini toolbar, from the Font Color drop-down list, select a color. In the Font dialog box, from the Font Color drop-down list, select a color and then select OK. Highlighting Text Apply Highlighting to Text 1. On the HOME tab, in the Font group, select the Text Highlight Color button. 2. Click and drag over the text you want to highlight. 3. Select the Text Highlight Color button again to turn off highlighting. Change Highlighting Color 1. On the HOME tab, in the Font group, on the Text Highlight Color button, select the arrow to display the color options. 2. Select the desired color. Remove Highlighting 1. In the Text Highlight Color gallery, select No Color. Using the Format Painter Format Text Using the Format Painter 1. Select the text with the desired formatting. 2. Select HOME Clipboard Format Painter. 3. Click and drag to select the text to which you wish to apply the formatting. Format Multiple Selections Using the Format Painter 1. Select the text with the desired formatting. 2. Double-click the Format Painter button. 3. Click and drag over each text selection to which you wish to apply the formatting. 4. Select the Format Painter button again to turn off the Format Painter. Setting and Removing Tabs Select a Tab Type 1. Select HOME Paragraph Dialog box launcher to display the Paragraph dialog box. 2. In the Paragraph dialog box, select the Tabs button to open the Tabs dialog box. 3. In the Tabs dialog box, under Alignment, select a tab type and select OK. Set the Tab Stop Position 1. If necessary, display the rulers by selecting the VIEW tab, and then, in the Show group, checking the Ruler check box. 2. Set the tab stop position. Click a position on the horizontal ruler to set the tab stop. To set more tabs of the same type, click additional locations on the ruler. Or, in the Tabs dialog box, in the Tab stop position box, enter the desired position for each tab and then select Set. When done setting tabs, select OK. If necessary, move a tab stop by dragging it to a new position on the ruler. Clear Tab Stops Use the Tabs dialog box to clear tab stops. a. Select HOME and then select the Paragraph dialog box launcher. b. In the Paragraph dialog box, select Tabs. c. In the Tabs dialog box, select Clear All. Or, on the ruler, click the tab stop you wish to remove, and then drag it away from the ruler. 4

Creating Bulleted and Numbered Lists Create a Bulleted List 1. Place the insertion pint at the desired location. 2. Create the bulleted list. On the HOME tab, in the Paragraph group, select the Bullets button. On the HOME tab, in the Paragraph group, on the Bullets button, select the down arrow and choose a bullet style from the Bullet Library. 3. Type the first item in the list, and then press the Enter key. 4. Continue entering list items. Word will automatically capitalize the list items. 5. Deselect the Bullets button to stop entering list items and begin a new paragraph. Create a Bulleted List from Existing Text 1. Place the insertion point where you want the list to begin, or select the paragraph you want to transform into a list. 2. Create the list. Select HOME Paragraph Bullets. Or, on the Bullets button, select the down-arrow, and then select a bullet style from the Bullet Library. 3. If desired, enter further list items. Remove Bullets 1. Select the bulleted list. 2. In the Paragraph group, deselect the Bullets button. Create a Numbered List 1. Place the insertion point where you want the list to begin, or select the text you want to transform into a numbered list. 2. Create the numbered list. Select HOME Paragraph Numbering. Or, select the down-arrow on the Numbering button, and then select a numbering style and format from the Numbering Library. 3. Enter the list items. Remove Numbering 1. Select the numbered list. 2. In the Paragraph group, deselect the Numbering button. Setting Indents and Spacing Options Set Indents in a Paragraph On the HOME tab, in the Paragraph group, select the Increase Indent or Decrease Indent button to indent the left edge of the paragraph by 0.5 inches to the right or left. On the horizontal ruler, drag the appropriate indent markers to a new position to make quick adjustments. Or, open the Paragraph dialog box, adjust the settings under Indentation, and then select OK. Set Spacing Options Select HOME Paragraph Line and Paragraph Spacing, and then select a line or paragraph spacing option from the list. Or, open the Paragraph dialog box, and, under Spacing, select a spacing option. If you select At least, Exactly, or Multiple, enter the spacing value in the At spin box, and then select OK. Adding Borders and Shading to Paragraphs Setting Paragraph Alignment Set Paragraph Alignment 1. Select the desired paragraph or paragraphs. 2. Apply the alignment option. On the HOME tab, in the Paragraph group, select the desired option. Open the Paragraph dialog box, and from the Alignment drop-down list, select the desired alignment, and then select OK. Add a Border to a Paragraph 1. Select the desired paragraph. 2. Apply a border. On the HOME tab, in the Paragraph group, select the down-arrow on the Border button, and then select a preset border from the list. Or, in the Borders and Shading dialog box, on the Borders tab, specify the desired border options, and then select OK. Apply Shading 1. Select the desired paragraph. 2. Apply the shading. Select HOME Paragraph shading down-arrow, and then select the desired shading color. Or, in the Borders and Shading dialog box, select the Shading tab, select the desired shading options, and then select OK. 5

Applying Styles Apply a Style 1. Select the text to which you want to apply the style. 2. Apply the desired style. On the HOME tab, in the Styles group, select a style, or select the More button, and then select the desired style from the Styles gallery. Inserting Tables Insert a Table 1. Place the insertion point where you want to place the table. 2. Select INSERT Tables Table, and then, from the drop-down menu, select Insert Table. 3. In the Insert Table dialog box, in the Number of columns and Number of rows spin boxes, enter the desired values, and then select OK. Insert an Excel Spreadsheet 1. In the Table drop-down list, select Excel Spreadsheet to insert a blank Excel spreadsheet in the document. 2. Enter the required data in the Excel spreadsheet, or copy and paste data from an Excel worksheet into the blank spreadsheet. 3. Click anywhere outside the spreadsheet to convert it to a table. Insert a Quick Table 1. Place the insertion point where you want to insert the table. 2. Select INSERT Tables Table, and then select Quick Tables. 3. From the Quick Tables gallery, select the desired Quick Table. 4. As necessary, replace the sample data with the data you need in the table. Modifying and Formatting Tables Insert Columns or Rows 1. Select a cell in the column or row next to which you wish to add another column or row. 2. On the TABLE TOOLS contextual tab, access the LAYOUT tab. 3. Insert the column or row. In the Rows & Columns group, select Insert Left or Insert Right to insert a column to the left or right of the selected column, respectively. In the Rows & Columns group, select Insert Above or Insert Below to insert a row above or below the selected row, respectively. Delete Columns or Rows 1. Position the insertion point in the desired column or row. To delete multiple rows or columns, select them as a group. 2. Delete the columns or rows. a. On the TABLE TOOLS contextual tab, select the LAYOUT tab. b. In the Rows & Columns group, from the Delete drop-down list, select Delete Columns or Delete Rows. Move Columns or Rows 1. Select the columns or rows you wish to move. 2. Select HOME Clipboard Cut. 3. Place the insert point where you wish to paste the columns or rows. 4. Select HOME Clipboard then select the Paste down-arrow, and then select the desired paste option. Merge Columns or Rows 1. Select the desired columns or rows. 2. On the TABLE TOOLS contextual tab, select the LAYOUT tab, and then in the Merge group, select Merge Cells. Split Columns or Rows 1. Select the desired columns or rows. 2. On the TABLE TOOLS contextual tab, select the LAYOUT tab, and then, in the Merge group, select Split Cells. 3. In the Split Cells dialog box, specify the number of columns and rows to be split, and then select OK. Apply a Table Style 1. Select the desired table. 2. On the TABLE TOOLS contextual tab, select the DESIGN tab. 3. In the Table Styles group, select the More button, and then select the desired style. Change Table Style Options 1. Select the desired table. 2. In the Table Style Options group, select the desired option. Check Header Row to apply special formatting for the first row. Check Total Row to apply special formatting for the last row. Check Banded Rows to apply different formatting for even numbered and odd numbered rows. Check First Column to apply special formatting for the first column. Check Last Column to apply special formatting for the last colum. 6

Adding Page Borders, Colors, and Watermarks Apply a Page Border 1. Select DESIGN Page Background Page Borders to open the Borders and Shading dialog box. 2. Select formatting options for the border. In the Setting pane, select the border type. In the Style pane, select the line style, color, and width, or select an Art border. In the Preview pane, specify the pages to apply the border to. 3. If necessary, select additional options. a. Select Options to open the Border and Shading Options dialog box. b. Select the desired spacing and layout options. 4. Select OK to insert the border. Apply a Page Color 1. Enable printing of background colors. a. Select FILE Options Display to open the Word Options dialog box Display tab. b. Check the Print background colors and images check box. c. Select OK. 2. Apply a color to document pages. a. On the DESIGN tab, in the Page Background group, select Page Color to open the Page Color gallery. b. Select the desired color. c. If necessary, from the Page Color gallery, select More Colors, and, in the Colors dialog box, set a color, and then select OK. Apply Color Options 1. In the Page Color gallery, select Fill Effects to open the Fill Effects dialog box. 2. In the dialog box, set options for the background. Select the Gradient tab, and choose the colors, transparency, and shading style for a gradient background. Select the Texture tab, and choose a predefined texture or insert an image as a texture. Select the Pattern tab, and select the pattern and colors to be applied to the background and foreground of the pattern. Select the Picture tab, and insert a picture as the page background. Add a Built-in Watermark 1. On the DESIGN tab, in the Page Background group, select Watermark to open the Watermark gallery. 2. From the gallery, select a watermark style. Add a Custom Watermark 1. Open the Watermark gallery, and select Custom Watermark to open the Printed Watermark dialog box. 2. Configure a picture watermark: a. In the dialog box, select Picture watermark. b. Select Select Picture to open the Insert Picture dialog box. c. Navigate to the folder containing the picture you want to insert, choose the picture, and select Insert. d. If necessary, select scaling and washout options. e. Select OK to close the dialog box and insert the watermark. 3. Configure a custom text watermark: a. In the dialog box, select Text watermark. b. Choose a language, text, font, size, color, and layout option for the text. c. Select OK to close the dialog box and insert the watermark. Adding Images to a Document Insert a Picture from a File 1. Select INSERT Illustrations Picture to open the Insert Picture dialog box. 2. Navigate to the folder containing the picture you wish to insert, and then select the desired image. 3. Select Insert. Insert Clip Art 1. Select INSERT Illustrations Online Pictures to open the Insert Pictures dialog box. 2. In the Search Office.com text box, type a search term, and then select the Search icon. Working with Headers and Footers Insert a Header or Footer 1. On the INSERT tab, in the Header & Footer group, select Header or Footer to open the respective gallery. 2. From the gallery, select a style. 3. If necessary, press the Tab key to align the content in the center or right section of the header or footer. 4. Type the desired text. Insert Page Numbers in a Header or Footer 1. If necessary, double-click near the top or bottom of a page to display the header and footer areas. 2. On the HEADER & FOOTER contextual tab, select DESIGN Header & Footer Page Number to display the Page Number gallery. 3. From the gallery, select a position option and a page number style. Insert the Date and Time in a Header or Footer 1. If necessary, double-click near the top or bottom of a page to display the header and footer areas. 2. On the HEADER & FOOTER contextual tab, select DESIGN Insert Date & Time to open the Date and Time dialog box. 3. In the dialog box, choose the desired date and time formats. 4. If desired, check the Update automatically check box to automatically update the date and time in the document. 5. Select OK. Remove a Header or Footer 1. If necessary, double-click near the top or bottom of a page to display the header and footer areas. 2. On the HEADER & FOOTER contextual tab, select the DESIGN tab, and then, in the Header & Footer group, select either Header or Footer to open the respective gallery. 3. From the gallery, select Remove Header or Remove Footer. Modify a Header or Footer 1. If necessary, double-click near the top or bottom of a page to display the header and footer areas. 2. On the HEADER & FOOTER contextual tab, select the DESIGN tab, and then, in the Header & Footer group, select either Header or Footer to open the respective gallery. 3. From the gallery, select Edit Header or Edit Footer to go to the header or footer. 4. Modify the header or footer by adding, changing, or deleting text or other elements. Format Page Numbers 1. If necessary, double-click near the top or bottom of a page to display the header and footer areas. 2. On the HEADER & FOOTER TOOLS DESIGN contextual tab, in the Header & Footer group, select Page Number to display the Page Number gallery. 3. Select Format Page Numbers to open the Page Number Format dialog box. 4. In the dialog box, set the desired number format options. 5. Select OK. 7

Proofing a Document Set Spelling and Grammar Options 1. Select FILE Options Proofing. 2. To review the words in the custom dictionary, select Custom Dictionaries. a. In the Dictionary List, select the desired dictionary. b. Select Edit Word List. c. Add or delete words as needed. d. Select OK twice. 3. To review the grammar rules: a. In the When correcting spelling and grammar in Word section, select Settings. b. Select the desired settings. c. Select OK. Check Spelling and Grammar 1. Select REVIEW Proofing Spelling & Grammar to begin the review. 2. If necessary, in the Spelling & Grammar pane, select an option to correct or ignore any detected spelling or grammar errors. 3. If necessary, add a new work to the dictionary. 4. When the spelling and grammar check is complete, close the pane. If no errors were found, in the information dialog box, select OK. Use the Thesaurus Task Pane 1. Select the word for which you wish to find a synonym. 2. Select REVIEW Proofing Thesaurus. 3. In the search results, select the synonym of your choice and then select the down arrow to display a list of options. 4. Select the desired option. Use the Thesaurus from a Shortcut Menu 1. Right-click the word for which you wish to find a synonym, to open the shortcut menu. 2. Select Synonyms to display a list of synonyms. 3. Select the synonym of your choice to replace the original word. Check Word Count 1. Observe the number in the Words section of the status bar. 2. To also show the page count, number of paragraphs, and number of lines, on the status bar, select Words to open the Word Count dialog box. Look Up a Word Definition To look up the definition of a word: 1. In the document, select the word for which you want to see a definition. 2. On the REVIEW tab, in the Proofing group, select Define. The Dictionary pane is displayed. 3. After reviewing the definition, close the Dictionary pane. Working with Templates Create a Document Using a Template 1. Select FILE New to list the Available Templates. 2. Select the desired template location. You can also use the Search online templates text box to search for templates. 3. Select the desired template, and then select Create. 4. If default text is included in the document based on the template, edit the text as needed. 5. Create the document and save it as a.docx file. Change the Template Attached to a Document 1. Select FILE Options. 2. Select the Add-Ins tab. 3. From the Manage drop-down list, select Templates and then select Go. The name of the template currently attached to the document is displayed. 4. Select Attach to display the Attach Template dialog box 5. Browse to and select the desired template and then select Open. 6. Select OK. Create a Template Based on a Document 1. Open the desired document. 2. If desired, edit the document to include on the content the template will include. 3. Select FILE Save As. 4. In the Save As dialog box, from the Save as type drop-down list, select Word Template to save the template as a.dotx file. 5. In the File name box, specify the name for the template. 6. If you want to save the template to a location other than the default template folder, browse to and select the desired folder. 7. Select Save. Create a Template Based on an Existing Template 1. Select FILE New. 2. From the list of templates, select the template to base the new template on. 3. In the right pane, select Template and then select Create. 4. Make the desired changes to the template. 5. Save the template with a new file name. Change the Default Template Folder 1. Select FILE Options. 2. Select Advanced. 3. Scroll down to the General section. 4. Select File Locations. 5. Select User Templates, and then select Modify. 6. Select the desired folder, and then select OK three times. Saving Documents in Different Formats Save a Document in a Different File Format 1. Select FILE Save As to open the Save As dialog box. 2. In the dialog box, in the Save as type drop-down list, choose the desired file type. 3. Select Save. Save a Word Document as a PDF 1. Select FILE Save As. 2. In the Save As dialog box, in the Save as type drop-down list, select PDF (*.pdf). 3. If necessary, select an optimization option. 8 Copyright 2013 Logical Operations, Inc. All rights reserved. Reproduction in whole or in part in any form or medium without the express written permission of Logical Operations is prohibited. Logical Operations is an independent provider of integrated training solutions for individuals, businesses, educational institutions and government agencies. No use of another parties name, product name or screen shots should be construed to imply sponsorship or endorsement of our products or services by, nor any affiliation of such entity with, Logical Operations. Logical Operations and the Logical Operations logo are trademarks of Logical Operations, Inc. 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