Processo civile telematico «on-line civil trial» Department of Judicial Organization, Personnel and Services
Overall architecture Transmissions of legal acts and messages Gestore di PEC Giustizia (GiustiziaCert) Gestore di PEC Giustizia (GiustiziaCert) Dispatcher Certified e-mail system (PEC) Magistrato judges On-line services Access Punto di point accesso Soggetto Lawyers abilitato esterno (other practitioners) Cancelliere clerks Court Registro Fascicolo informatico informatizzato District data center Justice Intranet Portale dei servizi telematici Moj s Portal Utente Citizens privato public/private (Cittadino companies e impresa)
On-line payment of court fees Unique identifier Access point Punto di accesso Soggetto abilitato esterno Moj s Portal Portale dei servizi telematici Registro informatizzato Fascicolo informatico Justice Intranet Bank Electronic payment receipt (Signed and single-use) Printed E-Filed to the Court
On-line payment of court fees Last 12 months: 126.138 payments =. 25.399.636 12.486 12.356 13.624 12.563 12.734 9.119 9.594 9.563 8.987 9.484 10.110 5.518 set ott nov dic gen feb mar apr mag giu lug ago 4
Certified e-mail system (PEC) Non-repudiation Official timestamp Contains original message Server digitally signs Gestore Delivery di PEC Giustizia receipt (GiustiziaCert) Gestore Acceptance di PEC Giustizia (GiustiziaCert) receipt Server digitally signs Authenticity PEC server (recepient) PEC server (sender) Integrity Recepient Soggetto Sender abilitato esterno
e-filing of a legal act to the Court Delivery Gestore receipt di PEC Giustizia (GiustiziaCert) Gestore Acceptance di PEC Giustizia (GiustiziaCert) receipt PDF+XML Digital signature Automatic Manual acceptance checks Act and attachments Status check PEC server (Courts) PEC server (sender) Encrypted envelope Registro informatizzato Fascicolo informatico Justice Intranet MoJ s PEC Register Envelopes with errors: Fatal errors automatic rejection All other errors accepted 250.000 lawyers 800.000 assessors Mailbox address Soggetto Software abilitato NOT esterno provided by MoJ Bar association
e-filing from judges Decision (signed) From out of office Magistrato Consolle Notebook + big monitor Hyperlink Portale dei Proxy @ servizi telematici Moj s Portal Consolle Magistrato Registro informatizzato Fascicolo informatico Active Directory Justice Intranet Certification Authority
e-filing of a legal act: history On a voluntary basis When single courts and bars were ready Mandatory for all Courts 2006-2013 2014 2015 2016 Law Dec.2012 30/6 31/12 30/6 Lawyers + Assessors Soggetto abilitato esterno Injunctions & pleadings in new cases All pleadings (except introductory) In Courts of Appeal Magistrato Judges Only injunctions
e-filing of legal acts to the Court Last 12 months Not mandatory! 60% is electronic Average comparison 377.371 634.804 Introductory acts 1.204.220 16% Injunction claims 426.370 6% +68% Pleadings 5.987.053 78% Sept.2014 Aug. 2015 Sept.2015 Aug. 2016 Types of acts
e-filing from Judges Last 12 months Only injunctions are mandatory for judges! Average comparison 242.814 +42% 344.518 Injunctions 417.723 10% Orders 600.720 14% Minutes of hearing 1.231.510 30% Decrees 1.610.984 39% Sentences 273.273 7% Sept.2014 Aug. 2015 Sept.2015 Aug. 2016 Types of acts
11 A concrete result: orders of the courts Decrease of emission time Orders are only electronic both for lawyers and judges! Distretto Days (average) May 2016 Comparison With before PCT Catania 34-20% Milano 25-48% Napoli 30-40% Roma 22-54%
Serving of communications and notifications by the Courts Gestore di PEC Giustizia (GiustiziaCert) Gestore di PEC Delivery Giustizia (GiustiziaCert) receipt o Lawyers o Assessors o Public Admin. o Bankrupt debtors Strong authentication and download Registro informatizzato Fascicolo informatico Soggetto abilitato esterno Justice Intranet Document with sensitive data Portale dei servizi telematici Moj s Portal Official PUBLIC REGISTERS: PEC register for professionals (1,3M) Business register (4,7M) Public Administrations Register (800) Ministry of Justice s PEC Register (1M)
e-communications/notifications History ONLY electronically in tribunals and Courts of Appeals in civil cases ONLY electronically @ Supreme Court in civil cases 18/2/2013 15/2/2016 2006-2013 2014 2015 2016 Law Dec.2012 15/12/2014 DM ONLY electronically in criminal cases (to people different than the accused person)
e-communications from Courts civil proceedings Last 12 months 1.514.747 1.561.215 1.813.992 1.902.814 1.746.257 1.839.734 1.688.418 1.509.158 1.352.549 1.337.608 1.078.605 Delivered: 18.015.973 Average: 1.700.000 per month 670.876 Set Ott Nov Dic Gen Feb Mar Apr Mag Giu Lug Ago Over 63 million euros saved 14
e-notifications from Courts criminal proceedings Last 12 months 410.295 279.757 342.294 329.073 309.747 285.174 376.938 389.342 353.728 349.224 277.896 247.322 Delivered: 4 million Average: 350.000 per month set-15 ott-15 nov-15 dic-15 gen-16 feb-16 mar-16 apr-16 mag-16 giu-16 lug-16 ago-16 15
Access to registers and files Strong authentication Directory Punto di accesso Access point Soggetto abilitato esterno o Lawyers o Assessors o Parties Registro informatizzato Fascicolo informatico Justice Intranet Portale dei Moj s Portal servizi telematici Info on Status and history Documents: Electronic copy Original file signed Also through private software
Access to registers and files On-line access to all civil courts More than 6 million daily accesses Anonymous information also via mobile Apps
e-notifications by lawyers Gestore Delivery di PEC Giustizia receipt (GiustiziaCert) Gestore Acceptance di PEC Giustizia (GiustiziaCert) receipt PDF signed or Copy + attestation of conformity PEC server (recepient) PEC server (sender) Recepient Search in official PUBLIC REGISTERS: PEC register for professionals (1,3M) Business register (4,7M) Public Administrations s Register (800) Ministry of Justice s PEC Register (1M) Proof of delivery + time for recepient Soggetto Sender abilitato esterno Sent to Court Time for sender
Criminal area (now) Notice of criminal offence Structured data Highly secure channel Magistrato Prosecutor Cancelliere clerks Registro informatizzato Fascicolo informatico Justice Intranet Portale dei servizi Portal telematici of Notices of criminal offences Sent on paper
Criminal area (now) Data and documents Gestore di PEC Giustizia (GiustiziaCert) PEC Gestore di PEC Giustizia (GiustiziaCert) Magistrato Prosecutor Soggetto Lawyer abilitato esterno Magistrato Judge(s) Registro informatizzato Documents Fascicolo informatico Justice Intranet
Recap: key factors Structured data data-entry done only once by its producer = time saving in the courts Applications for external users are on the market up-to-date integrated software = they do it better! No closing time Overcome opening times of courts Lawyers can work from everywhere overcome physical address for service Judges can work from everywhere out of office High-level security, reliability and confidentiality
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