Health & Safety Policy Statement M Moser Associates - London It is the policy of M Moser Associates Ltd (M Moser Associates) to develop a positive health & safety culture throughout its organisation and as such, believes that health and safety standards are a pre-requisite in the pursuit of company efficiency and competitiveness. M Moser Associates therefore acknowledges its legal and moral responsibilities for the safety, health and welfare of its employees and all other persons whose health and safety may be affected by the company's activities. M Moser Associates recognises that it has the ultimate legal responsibility for health and safety and clearly demonstrates this through effective policies and commitment to continued improvement. The Head of Office (H.O) accepts overall responsibility for policy formulation and implementation. In turn, all levels of management and all supervisory staff are responsible for carrying out health and safety duties placed upon them. The H.O will ensure that the corporate safety strategy includes sufficient resources for the successful implementation of the health and safety management policy. This is achieved through active monitoring and review as well as committing to the continuing improvement of health and safety performance. Adequate financial, human and other resources will be made available to ensure the effective implementation of the policy and where identified, the provision of training or specific assessments for employees. The primary element of the policy is to prevent, as far as is reasonably practicable, injury or ill health, both to employees and other persons who may be affected by the actions of the company. M Moser Associates will communicate the policy to employees, people engaged on a contracture basis and all others who may be using or visiting company premises. All personnel will be directed to the policy detail to ensure their understanding of carrying out required work in a manner that does not expose themselves or others to risk. The requirement to communicate all relevant safety matters will be facilitated by whatever means is deemed to be the most effective for particular situations and will include toolbox talks (site projects) the use of ICT systems (electronic communication), meetings/departmental briefings, notice boards or consultation with individual employees and will be supported by documented means where necessary/appropriate, e.g. memorandums, minutes of meetings. Equally the demonstration of good practice by senior management is considered essential in order to reinforce the safety culture of this organisation. The company actively encourages participation in all matters relating to health and safety by ensuring that the appropriate means for reporting of safety and welfare issues are provided and suitable arrangements for consultation. 1
Appropriate action will be taken should there be any breaches of established health and safety regulations or rules by any person(s). Where appropriate, the monitoring and review of the company s health and safety management policy will be carried out under the direction of the appointed competent person(s) to determine performance against stated aims and objectives and will be amended where legislation, changes to working practices or new hazards necessitate this. 1.2 Occupational Health and Safety System M Moser Associates recognise that in order to prevent injury and ill-heath to persons affected by our practices then a robust Occupational Health and Safety (OHAS) System that has been embedded into the business is essential. Our OHSAS has been prepared to manage our Principal Contractor functions, as required, under the Construction (Design and Management) Regulations 2007 (CDM). The OHAS has been designed to consider OHSAS 18001:2008, Occupational Health and Safety Management Systems Guidelines for the implementation of OHSAS 18001: 2007. Under CDM we must: Satisfy ourselves that clients are aware of their duties, that a CDM co-ordinator has been appointed and the Health and Safety Executive notified before we start work. Make sure that we are competent to address the health and safety issues likely to be involved in the management of the construction phase. Ensure that the construction phase is properly planned, managed and monitored, with adequately resourced, competent site management appropriate to the risk and activity. Ensure that every contractor who will work on the project is informed of the minimum amount of time which they will be allowed for planning and preparation before they begin work on site; Ensure that all contractors are provided with all the information about the project that they need to enable them to carry out their work safely and without risk to health. Requests from contractors for information shall be met properly; Ensure safe working and co-ordination and co-operation between contractors; Ensure that a suitable construction phase plan ( the plan ) is: 1. Prepared and implemented; 2. Developed in discussion with, and communicated to, contractors affected by it; 3. Implemented; and 4. Kept up-to-date as the project progresses. 2
Satisfy ourselves that designers and contractors we engage are competent and adequately resourced; Ensure suitable welfare facilities are provided at the start of the construction phase; Take reasonable steps to prevent unauthorised access to the site; Prepare and enforce any necessary site rules; Provide (copies of or access to) relevant parts of the plan and other information to contractors, selfemployed, in time for them to plan their work; Liaise with the CDM co-ordinator on design carried out during the construction phase, including design by specialist contractors, and its implications with the plan; Provide the CDM-co-ordinator promptly with any information relevant to the health and safety file; Ensure that all workers have been provided with suitable health and safety induction, information and training; Ensure that the workforce is consulted about any health and safety matters; Display the Project Notification. 1.3 Business Sector and Operations M Moser Associates recognise that construction is one of the UK s most dangerous industry sectors to work in. In the last 25 years, over 2,800 people have died from injuries they received as a result of construction work. Many more have been injured or made ill. Some of the most significant health and safety hazards and risks within this sector are associated with M Moser Associate s operations and have been captured within the arrangements section of this policy, these include: Working at height; Manual Handling; Slips and Trips; Gas; Fire; Asbestos; and Electrical. M Moser Associate s legal register, lists all the identified health and safety risks and the associated statutory instrument. These details can then be used to track and monitor their successful management as part of the organisations activities. The health and safety legal standards to which our business operates to includes: 3
Confined Spaces Regulations 1997 Construction (Design and Management) Regulations 2007 Control of Asbestos Regulations 2012 Control of Noise at Work Regulations 2005 Control of Substances Hazardous to Health Regulations 2002 (as amended 2003, 2004) Electricity at Work Regulations 1989 Gas Safety (Installation and Use) Regulations 1998 Health and Safety at Work etc Act 1974 Health and Safety (Consultation with Employees) Regulations 1996 Health and Safety (Display Screen Equipment) Regulations 1992 (as amended 2002) Health and Safety (First Aid) Regulations 1981 Health and Safety (Signs and Signals) Regulations 1996 Health and Safety Information for Employees Regulations 1989 (as amended 2009) Lifting Operations and Lifting Equipment Regulations 1998 Management of Health and Safety at Work Regulations 1999 (as amended 2003, 2006) Manual Handling Operations Regulations 1992 Personal Protective Equipment Regulations 1992 Pressure Equipment Regulations 1999 Pressure Systems Regulations 2000 Provision and Use of Work Equipment Regulations 1998 Regulatory Reform (Fire Safety) Order 2005 Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 Safety Representatives and Safety Committee Regulations 1977 Work at Height Regulations 2005 (as amended 2007) Workplace (Health, Safety and Welfare) Regulations 1992 4
1.4 Policy Authorisation: As the undersigned Director of M Moser Associates Ltd, London I accept full responsibility for the implementation of the company s Health & Safety Policy and will ensure that operations throughout the company comply and conform to the statement of intent. Version 2 23.09.09 Version 3 23.10.10 Version 4 31.08.10 Version 5 20.07.11 Version 6 15.10.12 Version 7 07.01.13 Version 8 22.05.13 Version 9 04.11.13 Version 10 09.09.14 Charlie Millard Director, Head of Office Date 5
1.5 Non Observance It is the duty of all employees to comply with all systems put in place at work to protect their health and safety. Employees found to be in repeated breach of this policy are liable, therefore, to have disciplinary action taken against them. The Organisation Company Overview Primary Guidance: M Moser Associates Associates Ltd M Moser Associates is a global firm specialising in the creation of workplace environments, corpora te base buildings and campuses since 1981. In addition to our single UK office environment, our main functions are to act as Principal Contractor and designer for internal office refurbishment projects. We outsource the necessary expertise and resource to undertake the practical elements of the works. Client's business objectives and needs are met through M Moser Associates' integrated solutions approach. Teams are based around experienced strategic planners, interior designers, architects, Mechanical and Electrical (M&E) engineers, technology specialists and construction professionals. Setting Objectives In order to measure health and safety performance M Moser Associates have set measurable objectives both on a corporate and project specific level. It is the aim for objectives to be SMART: Specific, Measurable, Achievable, and Realistic with a Timescale for implementation. When formulating objectives management will consider: compliance with M Moser Associates statutory duties, significant health and safety hazards and risks financial, technical, operational and business issues. Charlie Millard, Director. 6
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