University Council Meeting June 21, 2016
Agenda Announcements [5 minutes] Enrollment/Admissions Update: Fall 2016 Dan Garcia [10 minutes] Introduction of new Human Resource Director Shelly Davis for Randy Rikel [5 minutes] Construction Status Update Stan Pena for Randy Rikel [5 minutes] TAMUS PwC Status Update David Kohler for Randy Rikel [5 minutes] Distance Education Fee Waiver Shelly Davis for Randy Rikel [5 minutes] Project Holios: Workday Initiative Nancy Hampton [5 minutes] PPHM Director Position Status Update Dr. Angela Spaulding [5 minutes] Presidential Search Status Update Pat O Brien [5 minutes] SACSCOC Reaffirmation Status Update Dr. Wade Shaffer [5 minutes] Carrying Concealed Handguns on Campus Status Update Mike Knox [5 minutes] TAMUS CEO Meeting / TAMUS Board of Regents Meeting Pat O Brien [10 minutes] CEO Meeting Riverside Redevelopment/System Academic Center Title IV Audit Compliance General Agenda Items Approved: Admissions Standards FY17 Holiday Schedule WTAMU Agenda Items Approved: Agriculture Sciences Complex Center for the Study of the American West Honorary Degree Geneva Schaeffer Tenure Rule 34.06.02.W1 Carrying Concealed Handguns on Campus Budget Pat O Brien [15 minutes] Programmatic Budget Review LAR Presentation Exceptional Items Budget FY16 26 th Street Pedestrian Mall Pat O Brien Open Discussion/Questions
Enrollment/Admissions Update: Fall 2016 Dan Garcia
Introduction of new Human Resource Director Shelly Davis for Randy Rikel
Construction Status Update Stan Pena for Randy Rikel
TAMUS PwC Status Update David Kohler for Randy Rikel
Distance Education Fee Waiver Shelly Davis for Randy Rikel
Project Helios: Workday Initiative Nancy Hampton
Introducing Project Helios University Council June 21, 2016
What is Project Helios? 10
Replace the A&M System s legacy mainframe payroll and human resource systems with Workday 11
Individual Members 12
And Project Partners 13
The Decision 14
Targeting December 2017 HCM (Core HR) Compensation Benefits December 2017 Absence Time Tracking Reporting Phased In Beginning December 2017 Recruiting Talent Management Performance Management Payroll 15
What is Replaced by Workday? Replaced by Workday BPP EPAs Guardian I-9 HRConnect ibenefits LeaveTraq PeopleAdmin (PATH) TimeTraq Staying in Place Business Objects Buy A&M etravel / Concur Glacier Maestro SSO Time & Effort TrainTraq 16
Business Process Design Thank you! Workshops have been well attended All members participating Post workshop items being researched Build and QA Prototype 1 (June August) Demonstrate Prototype 1 (August September) 17
Building Our Workday 18
Communication Ramping Up Planning Workday updates each month Regular updates to senior leadership beginning in April Change Champions and Project Coordinators have identified key stakeholders Communications calendar is growing Communications cascading to other institution and agency groups 19
Project Activities Process Workbooks April 26 May 27 Prototype 1 Review August - September HR, Payroll, Benefits Town Hall May 24, 25 Data Clean Up Project and Member Communication 20
Thank You! workday.tamus.edu it.tamus/projecthelios 21
PPHM Director Position Status Update Dr. Angela Spaulding
Presidential Search Status Update Pat O Brien
SACSCOC Reaffirmation Status Update Dr. Wade Shaffer
Carrying Concealed Handguns on Campus Status Update Mike Knox
TAMUS CEO Meeting / TAMUS Board Of Regents Meeting Pat O Brien
TAMUS CEO / TAMUS Board Of Regents CEO Meeting Riverside Redevelopment/System Academic Center Title IV Audit Compliance General Agenda Items Approved: Admissions Standards FY17 Holiday Schedule WTAMU Agenda Items Approved: Agriculture Sciences Complex Center for the Study of the American West Honorary Degree Geneva Schaeffer Tenure Rule 34.06.02.W1 Carrying Concealed Handguns on Campus University Council June 21, 2016
Budget Pat O Brien
Budget Programmatic Budget Review LAR Presentation Exceptional Items Budget FY16 University Council June 21, 2016
Programmatic Budget Review
Programmatic Budget Review Can be reviewed at: http://www.wtamu.edu/webres/file/about/presentations/2016/fy17- Programmatic-Budget-Review_Comments_04_15_16.pdf
LAR Presentation Exceptional Items
Exceptional Item Request Meat Animal Institute: This exceptional item will increase the number of agricultural sciences graduates from West Texas A&M University and provide outreach and research support to the Texas bovine and swine industries. Funding of this request provides the resources necessary to commence offering specializations in cow/calf operations and swine operations in agricultural sciences. Adding specializations in cow/calf operations and swine operations complements existing programs in agribusiness, agricultural business and economics, animal science, pre-veterinary medicine, and the Veterinary partnership with Texas A&M University and is an important strategy in the WTAMU strategic plan for enrollment growth and meeting the needs of local industry. 2018-19 Requested Amount: $1,200,000 ($600,000 in FY 2018; $600,000 in FY 2019) Program Description: This exceptional item will fund three PhD level faculty (one PhD genetics or animal breeding, one PhD meat animal economist, and one PhD food safety) ($320,000/year); two instructors at the M.S level (one in Pre and Post-harvest evaluation and one in meat fabrication) ($100,000/year); six graduate students ($96,000/year); and M&O ($84,000/year).
Capital Project Request Proposed Capital Project: Renovation of Education Building Total Project Cost: $18,000,000 Project Description: This proposal would provide the funding to renovate the Education Building on the main campus of West Texas A&M University. The Education Building, which was dedicated in October 1928 and is the third oldest student on campus, encompasses 59,744 square feet. The renovated building would house classrooms and office space. The renovation would allow for: The College of Education and Social Sciences to be relocated from Old Main to the Education Building, providing for the space necessary to expand enrollment in the Criminal Justice Program which has grown 24 percent in the past three years. The Department of English, Philosophy and Modern Languages to relocate from the 3rd floor of the Classroom Center to the space vacated by The College of Education and Social Sciences, thus allowing the College of Business to expand to the 3rd floor of the Classroom Center in the space vacated by The Department of English, Philosophy and Modern Languages. This would provide the space necessary to support an expansion of enrollment in business programs which have grown 198 percent in the past three years. Most of the offices in the Old SUB to be relocated to Education Building thus allowing for the demolition of the Old SUB. Utility and deferred maintenance expenses associated with the Old SUB would be eliminated and much needed parking could be added on the west side of campus.
Budget FY16
West Texas A&M University FY16 to FY17 Revenue Variance Revenues FY 2016 FY 2017 $ Variance % Variance State Appropriations $ 43,535 $ 49,590 $ 6,055 13.9% Tuition and Fees $ 62,775 $ 67,415 $ 4,640 7.4% Tuition and Fees Discounting $ -13,330 $ -14,866 $ -1,536 11.5% Sales Discounting $ -2,941 $ -3,046 $ -105 3.6% Grants and Student Financial Assistance $ 21,737 $ 24,035 $ 2,298 10.6% Contributions $ 3,995 $ 4,734 $ 739 18.5% Sales and Services $ 28,232 $ 29,353 $ 1,121 4.0% Interest Income $ 703 $ 724 $ 21 3.0% TOTAL REVENUE $ 144,706 $ 157,939 $ 13,233 9.1%
West Texas A&M University FY16 to FY17 Expense Variance Expenses FY 2016 FY 2017 $ Variance % Variance Faculty Salaries $ 23,980 $ 25,169 $ 1,189 5.0% Staff Salaries $ 25,615 $ 27,006 $ 1,391 5.4% Wages $ 4,518 $ 3,884 $ -634-14.0% Benefits $ 15,054 $ 16,176 $ 1,122 7.5% Utilities $ 3,951 $ 4,143 $ 192 4.9% Travel $ 1,984 $ 2,252 $ 268 13.5% Scholarships & Grants $ 27,927 $ 29,831 $ 1,904 6.8% Tuition and Fee Disc. $ -13,331 $ -14,866 $ -1,535 11.5% Sales Discounts $ -2,949 $ -3,046 $ -97 3.3% M&O $ 40,601 $ 41,798 $ 1,197 2.9% Capital $ 5,219 $ 8,173 $ 2,954 56.6% TOTAL EXPENSES $ 132,569 $ 140,520 $ 7,951 6.0%
West Texas A&M University Budgeted Expenditure Increases FY17 Faculty Positions $ 469,000 Staff Positions $ 446,561 Funding for Summer Session $125,000 Salary and Benefit Increases $ 1,505,000 System Assessments, SSC and Utilities Increases $ 392,500 Athletic Scholarships $ 200,000 Electrical Engineering Equipment $ 100,000 QEP (GA, Faculty Grants, Faculty Development and Travel) $ 44,900 Recruiting and Marketing $ 120,000 Civitas Learning Network & Assessment Management System (HEAF) $ 176,000 Graduate Program Incentives for Faculty Grants $ 40,000 General M&O Increases $ 65,000 TOTAL $ 3,683,961
West Texas A&M University New Faculty Positions FY17 Assistant Professor of Agricultural Communication/Media Assistant Professor of Computer Science Assistant Professor of Accounting Assistant Professor of Sax, Jazz, Music Theory Nursing Instructor Criminal Justice Instructor Finance Instructor Plus upgrade pay of current School Psychology Position
West Texas A&M University New Staff Positions FY17 Librarian - Library Early Alert Coordinator - Advising Secretary Dean s Office - ANR Secretary - QEP Support Provost Office UPD Positions Amarillo Center Accountant Post Award - Business Office Accountant II Business Office Merchandise Buyer - Bookstore Campus Visit Coordinator - Admissions Admissions Records Assistant - Admissions ITS Online Media Production Coordinator - IT
26 th Street Pedestrian Mall Pat O Brien
26 th Street Pedestrian Mall Please watch the video below: https://www.youtube.com/watch?v=ryzemakkwae&feature=youtu.be
Open Discussion/Questions