Research Administration at the University of Maryland
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1 Research Administration at the University of Maryland Anne S. Geronimo, M.S. Director, Research Development Division of Research University of Maryland June 2007 Tokyo, Japan
2 University of Maryland Profile Founded 1856 Initially an Agricultural College Research Intensive Doctoral Public University Flagship institution within State System of universities Academic Programs College & Schools 13 Undergraduate majors 127 Graduate degrees 112 Employees Faculty 3,674 Graduate Assistant 3,932 Staff 4,675 Total enrollment 35,102 Undergraduate 25,154 Graduate 9,948
3 University of Maryland Organization Governor of the State of Maryland UM Board of Regents Chancellor of the UM System UM President C. D. Mote, Jr. Assistant President & Chief of Staff Executive Assistant to the President for Legal Affairs Senior Vice President for Academic Affairs & Provost Vice President & Chief Information Office Vice President for Research Vice President for Administrative Affairs Vice President for Student Affairs Vice President for University Relations Updated June 2007
4 UM Revenue FY06
5 UM Expenditures FY06
6 Funding by External Sponsors FY06 3,905 Separate Awards totaling $350 Million Over 787 individual agencies as sources of sponsored awards 3,023 accounts 1,820 Federal Sponsors 331 State of Maryland sponsors 872 Other
7 Top Five Federal FY06
8 Top Five Non Federal FY06
9 Sponsored Projects Expenditures FY06
10 Federal Regulations Apply to private and state universities equally Awards made to institution not PI Government sets national rules and regulations for grants management Three are issued as circulars
11 The Circulars A 21 determines allowable direct and indirect costs A 110 determines how grants and contracts are administered and what financial systems are needed Expanded authority A 133 determines audit requirements
12 Direct Costs Costs that can be identified specifically with a project Examples Salary of Researcher Graduate student support Laboratory Supplies Field Travel Scientific Equipment
13 Indirect Costs Called Facilities and Administrative (F&A) Costs that cannot be identified with individual award Examples Salary of department administrator Lights, heat, water Libraries Departmental research administrator Cost to modernize laboratory
14 What Does Allowable Allowable Mean? An allowable cost must be: REASONABLE ALLOCABLE CONSISTENTLY TREATED If a cost cannot meet the above criteria, it is unallowable, no matter what it is for.
15 Examples: Allowable And Unallowable Costs Meal expense on campus, no documentation of business purpose Unallowable Travel expense of PI and Spouse PI expense allowable, (non employee) spouse unallowable Alcohol served at a business function Unallowable Gift for visiting researcher Unallowable
16 Expanded Authority Expanded authority University can approve many award actions Increased budget flexibility No cost time extensions Pre award costs Carry forward costs Technical progress reports/minimal continuation proposals
17 How do we support the research enterprise and make it work as smoothly as possible within our federal and state rules and regulations?
18 Role of Administrative Affairs Secures funds from sponsor Prepares financial reports Facilitates audits Deals with vendors Equipment inventory
19 Role of Academic Affairs Research development Proposal submission & award management Develop research policies Technology transfer
20 Role of the PI Use good judgment to conduct the research and spend the grant money Directs day to day management of project Follows agency terms and conditions
21 Research Administration Office Submits proposals to agencies Assists faculty and staff to manage projects Develops procedures to reduce administrative burden for researcher Provides training
22 Research Administration Goals Develop trust with faculty Build good relationship with sponsors Provide excellent service Give respect to research community Negotiate solutions which benefit faculty and sponsor Be flexible
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