January 2015 Dear Pastor or Clerk of Session, Please pass this letter and attached worksheet to the people who will gather data for the Annual Church Report. Blank forms are available at asfr.epc.org/blankacr. Once data has been gathered, it should be entered on asfr.epc.org/annual church report. Click Instructions on that page for a video on how to log in and use the online form. Please complete the report by March 31. That will give us adequate time to prepare reports for publication to the 2016 General Assembly meeting in June. We depend on you to send us your reports on time so we can give the Assembly an accurate snapshot of our family of churches. You, or another appropriate person determined by your church, are responsible for controlling access to this User ID and password: Login information was mailed to Pastors and Clerks of Session in mid January 2016. To obtain or reset your church s user ID and password, email kim.avis@epc.org, with a copy to your Pastor, Clerk of Session, or church administrator. Your church leadership is responsible for controlling access to this user ID and password. If you have questions about the Annual Church Report, contact: Financial section: contact Annette Minard (annette.minard@epc.org / 734 838 6953) General questions: contact Ed McCallum (ed.mccallum@epc.org / 734 838 6941) Technical assistance using the site: contact (tech@epc.org or call Kim Avis: 734 838 6961) The EPC s Annual Church Report (formerly called the Annual Statistical and Financial Report ) represents people touched by the ministry of your church and resources given generously for the advancement of God s kingdom. Significant aspects of your participation in God s mission are difficult to measure with numbers. You will notice some additional questions this year to capture some of that. If you want to share some stories of how your church has touched your community and transformed lives, we d love to hear them. Yours in Christ, Ed McCallum, Assistant Stated Clerk Evangelical Presbyterian Church 17197 N. Laurel Park Dr. Ste 567 Livonia, MI 48152-7912 734-742-2020 Fax: 734-742-2033 epchurch@epc.org www.epc.org
ANNUAL CHURCH REPORT 2015 WORKSHEET Use this worksheet to gather data, enter the data on asfr.epc.org using the User ID and password provided in the cover letter to this Worksheet and in the attached instruction page. Evangelical Presbyterian Church 17197 N. Laurel Park Dr., Suite 567 Livonia, Michigan 48152 7912 Phone: 734 742 2020 Fax: 734 742 2033 www.epc.org epchurch@epc.org
WORKSHEET 2015 EPC Annual Church Report asfr.epc.org Due March 31, 2016 Instructions 1. Use this worksheet to compile the data needed for your report. Information entered last year is pre printed on the following pages. 2. When you complete the worksheet, go to the EPC Annual Church Report page asfr.epc.org/annual church report. Click <Instructions> for an introductory video. Click <Login to start> and use the login information for your church provided below or in the cover letter: Login information was mailed to Pastors and Clerks of Session in mid January 2016. To obtain or reset your church s user ID and password, email kim.avis@epc.org, with a copy to your Pastor, Clerk of Session, or church administrator. Your church leadership is responsible for controlling access to this User ID and Password. 3. If your church entered a Report for 2014, you will be able to view it. If your church did not file a 2014 report, you may open it and submit 2014 data (either complete or partial) if you wish. If you sent in corrected information after you submitted the 2014 report, it will not be visible in the online report, but is in our database and will be reflected in the pre printed data in this worksheet. If you want to make few corrections to your 2014 report, please email those to kim.avis@epc.org. If there are numerous corrections, please file a new 2014 report. 4. As you are working on your 2015 Report, you may click the <save as draft> button at any time, then come back to resume and/or make changes. 5. CLICKING SUBMIT IS FINAL. Double check your entries before you click the <submit> button. After submitting, you will not be able to make any changes in the report. If you need to make postsubmission corrections, please send those corrections to kim.avis@epc.org. If they are received by May 15, they will be included in the report to the General Assembly. If corrections are received by October 1, they will appear in a new report on asfr.epc.org. 6. If you are unable to access asfr.epc.org, please mail or fax a copy of this Worksheet to: Annual Church Report, Evangelical Presbyterian Church, 17197 N. Laurel Park Drive, Ste. 567, Livonia, MI 48152 7912 (Fax: 734 742 2033). 7. When completed, please keep this worksheet in your files. 8. Please enter your report no later than March 31, 2016. 9. If you have questions about the Annual Church Report: Financial section: contact Annette Minard (annette.minard@epc.org / 734 838 6953) General questions: contact Ed McCallum (ed.mccallum@epc.org / 734 838 6941) Technical assistance using the site: contact tech@epc.org or call Kim Avis: 734 838 6961 EPC 2015 Annual Church Report 2
GENERAL INFORMATION PIN: (same as your User ID) Church: Mailing Address: City: State: Zip: _ Country: _ Presbytery: Church Web Site: Church Email: (Address for official email correspondence to the church) Church Phone: (The number people should call for information or to leave messages) Church Fax: Federal Tax ID: (Also known as the Federal Employer Identification Number (FEIN)) Pastor: Title: (Rev. or Rev. Dr. / If a Commissioned Pastor, leave blank) Pastor First Name: Pastor Last Name: EPC 2015 Annual Church Report 3
MEMBERSHIP / ATTENDANCE / OFFICERS 1. ACTIVE MEMBERS, DECEMBER 31, 2014 If your church joined the EPC in 2015, leave blank. Membership Gains 2015 A. Professions of Faith Number of members received by profession of faith who are age 18 or over (G.8 3B.2a). 1 B. Professions of Faith Number of members received by profession of faith who are under age 18 (G.8 3B.2a). C. Reaffirmation of Faith Number of members who had previously professed their faith but unable to secure a certificate of membership or who chose to reaffirm their faith (G.8 3B.2b). D. Transfer gain Number of members received through transfer of membership from another Evangelical Presbyterian Church or body recognized as part of the true Church (G.8 3B.2c). E. Restored from inactive roll Number of members restored to the active roll from inactive status. (G.8 3D). TOTAL GAINS. Add lines A, B, C, D and E to show membership gains. This number is for your worksheet calculations. It will not appear in the online report. Membership Losses 2015 F. Transfer loss Number of members transferred to another church (G.8 4). G. Death: Number of members removed from the active roll because of death. H. Moved to Inactive Roll Number of members moved from active to inactive roll (G.8 3D). I. All other losses All other reductions of active member roll and persons temporarily excluded or removed from active membership. TOTAL LOSSES: Add lines F, G, H, and I to show membership losses. This number is for your worksheet calculations. It will not appear in the online report. 2. ACTIVE MEMBERS, DECEMBER 31, 2015 (Line 1 + Total Gains Total Losses) _ 3. BAPTIZED ROLL DEC. 31, 2014 The Baptized Roll consists of infants and children baptized in the local church and baptized children of confirmed members received from other churches that are not yet confirmed members. Those on the baptized roll are members of the covenant by right of birth and adoption (G.4 1; G.8 3A). A. Added to Baptized Roll 2015 + 1 Citations beginning with G refer to the EPC Book of Government, 2015 16 edition. EPC 2015 Annual Church Report 4
Number of infant/child baptisms in 2015 (line 5) and children of new members baptized elsewhere received in 2015 (G.8 3A.1). B. Removed from Baptized Roll 2015 Number of those on the Baptized Roll received as a confirmed members (G.8 3B.1) or removed upon receiving credible information that the person has become a member of another church (G.8 3A.3). 4. BAPTIZED ROLL Dec. 31, 2015 Add line 3A to the 2014 total, then subtract line 3B. 5 INFANT/CHILD BAPTISMS 2015 Number of infants and children baptized during 2015 (W.3 2G). 2 This number should be included in line 3A above. 6. ADULT BAPTISMS 2015 Number of adults baptized upon profession of faith in 2015 (W.3 2F). 7.* AVERAGE CHILDREN S MINISTRY ATTENDANCE 2015 Average number (birth elementary) in regular (non outreach event) programming A. Weekend B. Weekday 8.* AVERAGE MIDDLE SCHOOL STUDENT MINISTRY ATTENDANCE 2015 Average number in regular (non outreach event) programming A Weekend B. Weekday 9.* AVERAGE HIGH SCHOOL STUDENT MINISTRY ATTENDANCE 2015 Average number in regular (non outreach event) programming A. Weekend B. Weekday 9.* AVERAGE COLLEGE / YOUTH ADULT MINISTRY ATTENDANCE 2015 Average number of college & young adults in regular (non outreach event) programming 11.* AVERAGE ADULT DISCIPLESHIP ATTENDANCE 2015 Average number of adults in discipleship opportunities such as life groups, small groups, Bible studies, classes, Sunday School, etc. 12. AVERAGE PRIMARY WORSHIP ATTENDANCE 2014 13. AVERAGE PRIMARY WORSHIP ATTENDANCE 2015 Enter the average number of people (both adults and children) in primary worship service(s) only. Primary worship services include Sunday morning or an alternative time (e.g., Saturday or Sunday night). This figure does not include the traditional Sunday night or Wednesday night services that consist mainly of those who attend primary worship. 2 Citations beginning with W are from the EPC Book of Worship. * New reporting category for 2015 EPC 2015 Annual Church Report 5
14. MALE RULING ELDERS Active 2016 15. FEMALE RULING ELDERS Active 2016 16. MALE DEACONS Active 2016 17. FEMALE DEACONS Active 2016 18. MALE TRUSTEES Active 2016 19. FEMALE TRUSTEES Active 2016 20. ARE ALL TRUSTEES MEMBERS OF SESSION? (unicameral system)? Yes No EPC 2015 Annual Church Report 6
FINANCES Note to churches on a fiscal year other than January December: All financial reporting to the Assembly is on a calendar year basis. Churches are asked to use figures in all categories that correspond to the calendar year, even if that means a reasoned estimation. Questions on the Finances section? Contact Annette Minard annette.minard@epc.org / 734 838 6953 1. BEGINNING BALANCE, JANUARY 1, 2015 This is the total of balances held by all treasurers on this date, available for expenditure during the ensuing year. This includes cash on hand and balances in checking and savings accounts. Figure should be the same as your ending balance for the prior year. Contributions Received 2015 Include all organizations of the church. Round to whole dollars. A. Tithes and offerings Total received during the year as regular tithes and offerings. B. Capital and building funds Receipts for special capital purposes (extraordinary repairs, equipment, building funds) C. Other income Other income not included in 1A and 1B, such as dividends and interest on investments, bequests, proceeds from sale or liquidation of investments, proceeds from claims, insurance policies, special fund raisers or non donation activities fees. D. Aid or sustenance Income received from other churches, presbytery, or General Assembly for local purposes. E. TOTAL RECEIPTS Add lines A, B, C, and D Disbursements 2015 Include the total of all expenditures from January 1 through December 31 by all treasurers, including all boards and organizations of the congregation. F. Local Program and Operating Expenses The total of all monies expended for current operation of the congregation, such as salaries and wages, pension and social security payments, printing, postage, materials, utilities, insurance premiums, payments of interest and principal on loans, whether or not secured by mortgage, etc. G. Local Capital/Building Expenditures The total of all monies expended for real property, whether improved or unimproved, the construction of new buildings, extraordinary repairs of existing buildings, equipment with anticipated useful life in excess of three years. EPC 2015 Annual Church Report 7
H. General Assembly Causes These numbers correspond to the year end remittance statement mailed to your treasurer and pastor in late January. If your records do not agree, please contact Annette Minard (Annette.minard@epc.org / 734 838 6953). (1) Per member giving (2) Pastoral and Chaplain Projects (3) National Outreach Ministries (4) Student & College Ministries (5) Women In Ministry (6) Special Offerings and Projects (7) Mission Personnel (8) World Outreach Projects (9) Fraternal Projects (10) Emergency Relief (11) Total giving to General Assembly Causes Add lines H(1) to H(10) I. Presbytery Giving The total of all monies expended for current operations of the presbytery, payments toward approved presbytery general and mission budgets, and payments of the proceeds of approved special offerings for presbytery projects. J. All other missions giving (not included in lines in H(1) through H(11) above) Enter total amount disbursed to missionaries and non EPC mission agencies you support but who are not under EPC World Outreach auspices. K. TOTAL DISBURSEMENTS Add lines F, G, H(11), I, and J. 2. ENDING BALANCE DECEMBER 31, 2015 Add line E to the beginning balance (line 1), then subtract line K. 3. VALUE OF ALL INVESTMENTS DECEMBER 31, 2015 The total of all invested funds whether invested in certificates of deposit, real property mortgages, stocks and bonds, real property held for investment, valued at market value on December 31, 2015. Do not include value of your church property. 4. GIVING TO CHURCH PLANTING (included in the above disbursements): A. Presbytery: B. Direct to EPC church plants: C. Direct to non EPC church plants: D. Total Sum of lines 4A, B, and C EPC 2015 Annual Church Report 8
ADMINISTRATION 1. Did the Session review with the pastors the adequacy of compensation for 2015? Yes No 2. Is the pulpit vacant? Yes No If the church has a stated supply or interim supply pastor, answer "yes." 3. Does the church have a stated or interim supply pastor? Yes No 4. Number of full time EPC ordained minister(s) on staff: 5. Number of part time EPC ordained minister(s) on staff. 6. Does the Church have a stated annual congregational meeting? Yes No A. If yes, what month? _ 7. Does the Church publish an Annual Report? Yes No 8. Does the church have an annual audit? Yes No 9. Church Fiscal Year Starting: _ (month) 10. Is the church incorporated? Yes No A. If yes, what year? 11. Does the church have written by laws? Yes No EPC 2015 Annual Church Report 9
PROGRAM 1. * Does your church have a leadership development strategy? Yes No A. If yes, please briefly describe: 2. Did your church have a Missions Conference in 2015? Yes No A. If yes, when (month)? 3. How many adult missionaries does your church support? _ Count each adult missionary individually (e.g. John and Jane Doe = 2). Do not include children. 4.* Does your church have regular, direct ministry involvement (more than monetary and prayer support) with churches outside of the United States? Yes No A. If yes, please briefly describe: 5. Does your church have multiple worship services? Yes No A. If yes, how many services? 6 Worship facility address (If your church does not worship at the address entered on p. 3) Worship Facility: Worship Facility Address: _ Worship Facility City: State: Zip 7.* Is your church multi-site? Yes No If yes, what are the names and addresses of those sites (other than the site named on p. 3, General Information )? Multi-site 1 Name: _ Multi-site 1 Address: State: Zip: Multi-site 2 Name: _ Multi-site 2 Address: State: Zip: Multi-site 3 Name: _ Multi-site 3 Address: State: Zip: 8.* In what ways does your church reach out to or serve the community? 9.* What type of regular children s ministry programs do you have? Sunday School Pioneer Club Awana Other 10.* Does your church operate a day care or school during the week? Yes No If yes, select all that apply: Day Care Preschool Elementary Middle School High School * New reporting item in 2015 EPC 2015 Annual Church Report 10
Saving / Submitting the Annual Church Report You may click the <save as draft> button at any time, then come back to resume the report or make changes. Be sure to double check your entries before you click the submit button. After submitting, you will not be able to make any changes in the report. If corrections are needed, please send those corrections to kim.avis@epc.org. If received by May 15, they will be included in the report to the General Assembly. PERSONNEL FOR 2016 - UPDATES As you are logged in at asfr.epc.org, please also review the Roles at Church Census (see navigation tab on the left of the page). If someone from your church responded to this survey done in 2015, you will be able to view the names that were entered. If your church has not completed this survey, please take this opportunity to do so. If there are updates since your church completed the survey, please indicate them by starting a new Roles as Church form. Only the updates need to be filled in. If you have no updates, there is no need to fill out a new form. Clerk of Session Treasurer Jr. High/Middle School Youth Ministry Sr. High Youth Ministry College/Young Adult Missions Women s Ministry Administrator Communications Weekday Church Schools Pre School Contact Elementary-Secondary Contact EPC 2015 Annual Church Report 11
EPC 2015 Annual Church Report 12