Requirements f Independent Distributs and high risk Table of Contents 1.0 Purpose / Scope / Timing... 2 1.1 Responsible Roles... 2 1.2 Compliance Date... 2 2.0 Procedure / Quality Recd Requirements... 3 2.1 Purchase Orders... 3 2.2 Traceability Documentation... 3 2.3 4 2.4 Quality Recds (if applicable)... 5 3.0 Definitions, Acronyms and References... 6 4.0 Document Revisions and Approvals... 7 Page 1 Of 9
Requirements f Independent Distributs and high risk 1.0 Purpose / Scope / Timing Due to increasing global concerns over the potential of counterfeit components it is necessary to establish controls to mitigate the risk of these components entering the GE Energy Management s supply chain. When there is a need to purchase components from non-franchised distributs supplier with high counterfeit part risk, then such purchases undergo careful evaluation to ensure the components are authentic, new and previously unused parts. This document is applicable f all active and passive component parts supplied to GE Energy Management from non-franchised distributs supplier with high counterfeit part risk. 1.1 Responsible Roles Supplier - Supplier is solely responsible f carrying out all necessary verification tests to ensure that the components supplied to GE Energy Management meets the requirements of the Purchase Order and that the components are authentic, new and previously unused. 1.2 Compliance Date Full compliance is required at the time of issuance of this document. Page 2 Of 9
Requirements f Independent Distributs and high risk 2.0 Procedure / Quality Recd Requirements 2.1 Purchase Orders 2.1.1 The Purchase Order issued by GE will detail the following a. GE Energy ManagementInternal Part number b. Original Component Manufacturer c. Original Component Manufacturers Part Number d. Quantity required e. Verification tests required (when applicable) f. Any other conditions relevant to the der Sub-requirement 2.1.2 The Purchase Order shall be amended if any of the above changes. 2.2 Traceability Documentation 2.2.1 The Supplier shall confirm that, where possible, the Certificate of Confmance from the Original Component manufacturer along with the full supply chain histy of the components will be provided with the der. 2.2.2 If full supply chain traceability documentation cannot be provided, then the Supplier shall perfm verification tests on randomly selected samples, to establish that the components are authentic, new and previously unused as dered by GE Energy Management. 2.2.3 The sample size f non-destructive verification tests shall be: Quantity Required Sample Size 1-5 All 6-25 6 26-50 8 >50 10% as agreed by GE EM SQE Page 3 Of 9
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Requirements f Independent Distributs and high risk 2.2.4 Electronic Part s Verification tests must include the following : Non-Destructive test at minimum need to meet IDEA 1010B and: Review of data deliverables. Inspection of the incoming packaging. Verification of the component markings. Visual inspection, under microscope, of component leads Ball Grid Arrays. Visual inspection, under microscope, of component surfaces. Package dimensions & pin count. Acetone test f evidence of blacktopping. X-Ray of sample parts to ensure consistent die & bond wire pattern exists. XRF analysis on one part from each different date and/ lot code to ensure lead finish is as per manufacturers requirements. Destructive Test Solderability test perfmed on one part from each different date and/ lot code in accdance with J-STD-002. De-capsulation of one part from each different date and/ lot code. 2.2.5 Any additional testing will be defined by GE Energy Management at time of der placement and be detailed in the Purchase Order. 2.2.6 The results from the verification tests, including any test & verification repts from independent test houses, shall accompany the parts when delivered to GE Energy Management. 2.3 Inspections and recd retention 2.3.1 Inspection shall be perfmed by personnel trained in the identification and detection of counterfeit components. 2.3.2 Recds of such training shall be documented and available f inspection by representatives of GE Energy Management customers of GE Energy Management. Page 5 Of 9
Requirements f Independent Distributs and high risk 2.3.3 A recd of all the inspection undertaken by the vend shall be recded using GE EM fm 7.4.3-EM-F002 equivalent fm approved by GE Energy Management 2.3.4 The supplier shall retain all recds f a period of not less than 10 years from acceptance of components. Recds may be periodically subject to review/audit by GE Energy Management personnel. 2.3.5 GE Energy Management, their customer, and regulaty authities have the right of access to all facilities involved in the der and to all applicable recds. 2.4 Delivery Documentation Each delivery to GE Energy Management will be accompanied by a Vend Certificate of Confmance detailing: GE Energy Management Internal Part number GE Energy Management Purchase Order number Original Component Manufacturers company name Original Component Manufacturers Part Number Date Code of parts Lot code of parts Quantity delivered In addition, each delivery shall also be accompanied by: Completed vend inspection recd AND either OR Original Component Manufacturers Certificate of Confmance along with Full Supply Chain Histy Verification test results (as applicable), along with any de-capsulated parts 2.5 Packaging 2.5.1 F Electronic Parts, all packing materials shall be either conductive antistatic, including tubes, trays, reels, bags and fillers. Page 6 Of 9
Requirements f Independent Distributs and high risk 2.5.2 F Electronic parts, handling, sting, re-baking, re-bagging, packaging and shipping of moisture/reflow sensitive devices shall be compliant to J-STD-033. 2.5.3 Other packaging requirement shall meet exceed industry standard 2.6 Acceptance 2.6.1 All components dered within the purchase der shall be subject to stringent counterfeit inspection procedures by GE Energy Management including, where necessary, independent verification. 2.6.2 Where such components are deemed as counterfeit by GE Energy Management, the Supplier will be duly notified and the affected components will be returned to the Supplier. 2.6.3 Furtherme, the vend hereby warrants that they have appropriate process to ensure that all components returned as counterfeit will not re-enter the supply chain. Note: GE Energy Management also reserves the right to remove the vend from its approved sources of supply listing and to notify other companies within the General Electric Cpation when we have a verified counterfeit part. 2.7 Crective Actions 2.7.1 Where a delivery is deemed to be suspect/counterfeit and the vend has been duly notified, a Supplier Crective Action Request will be issued to the vend. The vend must investigate and respond to the Crective Action Request. The response also include a root cause analysis along with crective and preventive actions (including containment of the counterfeit part). 2.8 Quality Recds (if applicable) The following recds produced by this procedure are considered Quality Recds and maintained and controlled accding to the requirements in EM-SRC-0002 Supplier Quality requirement unless otherwise indicated: Training Recd Delivery Documentation Counterfeit notification Crective action request Certificate of confmance from OCM Page 7 Of 9
Requirements f Independent Distributs and high risk Test rept QMS document to manage counterfeit and suspect part Quality certification (eg: ISO 9001, AS9100) 3.0 Definitions, Acronyms and References References: 7.4.3-EM-F002 Page 8 Of 9
Requirements f Independent Distributs and high risk 4.0 Document Revisions and Approvals The following chart lists the revisions made to this document tracked by version. Use this to describe the changes and additions each time this document is re-published. The description should include as many details of the changes as possible. Recds of Reviewers and Approvers may be found within the DMS (Document Management System). Version Section Modified and Revision Description Date Auth 1.0 New Issue. 09/10/2014 Arianto Lawardi, Scott Tarpley Title: Requirements f Independent Distributs and high risk Reference: EM-SRC-0008 Revision: 1.0 Application Date: 9/10/2014 9:15:53 AM Expiration Date: 9/10/2017 12:00:00 AM Page 9 Of 9