IOM Global Procurement and Supply Unit and its role in disaster management operations

IOM Global Procurement and Supply Unit and its role in disaster management operations

IOM is The global and leading inter-governmental organization dealing with the entire range of migration issues Migration Management International Cooperation and Partnerships Emergencies and Operations

IOM major project categories

IOM s Global Presence Highly decentralized and service oriented HQ in Geneva Administrative Centers in Manila and Panama More than 500 field offices 9 Regional Offices 5 Country Offices with Coordinating Functions 4 Country Offices with Resource Mobilization Functions 2 Special Liaison Missions

The Global Procurement and Supply Unit ( GPSU) Develop, formulate, review, update and maintain procurement policies Provide Procurement and Supply Chain management operational directives, forms, guidelines for all IOM program activities Assist IOM Missions particularly in area of International Procurement and Supply Maintain Global Vendor Information list and maintain and manage Global Long Term agreements with Global vendors

GPSU and emergency OPS IOM experience an increased number of emergency response operations that require more effective and efficient procurement and supply chain management Senior Management vision for improvement in this field

Past Challenges No Stockpile/Prepositioned Materials Lost control of Pricing, Branding, Quality and Timing Many important aspects were controlled by the market, not by the procuring unit Transportation and distribution capacity can scale up rapidly, the bottleneck was in generating inventory. In some cases road network conditions and availability of trucks/shipping are also unstable

Solutions and GPSU role Improve internal department coordination Create additional LTA s for NFIs and other commonly procured goods Preposition NFIs and SSU equipment Warehouse(s) and inventory management system solution Transportation LTA with shipping companies, use of Logistics Cluster assets In the same time improve procurement and supply policies and forms

Solutions and GPSU role Strategically, procurement and supply is involved in planning, cost benefit analysis, spend analysis, strategy development and contract implementation monitoring Increased procurement collaboration with other UN and IO, share experiences, resources, LTA s Private sector involvement based on Corporate Social/ Public responsibility

Global NFIs Warehouses Kenya Nairobi Manila, Philippines

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