Computer Training Centre University College Cork. PowerPoint 2013

Computer Training Centre University College Cork PowerPoint 2013

Contents Introduction to PowerPoint 2013... 1 Opening PowerPoint 2013... 1 The Start Screen... 2 The File Tab... 4 The Info Menu... 5 Protect Presentation... 5 Inspect Presentation... 5 The Ribbon Bar... 6 The Home Tab... 6 The Insert Tab... 6 The Design Tab... 7 The Animation Tab... 7 The Transitions Tab... 7 The Slide Show Tab... 7 The Review Tab... 7 The View Tab... 7 Dialog Box Launcher... 9 Quick Access Toolbar... 9 Adding to the Quick Access Toolbar... 9 Removing a button from the quick access toolbar... 9 Views... 10 Normal View... 10 Outline View... 10 Slide Sorter View... 10 Notes Page View... 10 Slide Show View... 10 Master View... 10 Creating a PowerPoint Presentation... 10 Saving a Presentation... 10 Skydrive/Add a placepresentation Design... 11 Slide Size... 12 Entering Text... 13 Autofit Text to Placeholder... 13 Inserting a New Slide... 13 Computer Training Centre University College Cork i

Adding Further Content... 14 Inserting Other Objects... 17 Drawn Shapes... 17 Drawing a Shape... 18 Format a Shape... 18 Inserting Text on a shape... 18 Resizing a Shape... 18 Deleting a Shape... 18 Rotating a Shape... 18 Media... 19 Inserting an Audio Clip... 19 Inserting a Video Clip... 19 Slide Layouts... 20 Changing the Layout of an Existing Slide... 20 Inserting a new slide with a different layout... 20 Inserting a Header and Footer... 20 Animating a Presentation... 20 Transitions... 20 Animations... 21 Effects Option On Charts, Graphs or Smart Art Objects... 21 Removing an Effect... 22 Reordering an Effect... 22 Preview the Slide... 22 Showing Your Presentation... 22 What s new in Slide Show View... 23 Printing in PowerPoint... 24 Sending PowerPoint 2013 slides to Word 2013... 25 Computer Training Centre University College Cork ii

Introduction to PowerPoint 2013 PowerPoint in a powerful presentation processor that creates slides, overheads, hand-outs and speaker notes. It can help you communicate information with presentations which can be created in variety of styles formal, informal, clean and sleek or animated and lively. PowerPoint 2013 contains a number of features that will allow you to easily create charts and other graphics to help communicate your information. The Live Preview feature helps us see what effect our formatting choices will have prior to selection. This manual will help you to use PowerPoint 2013 to create an effective presentation incorporating Smart Art Graphics, Charts, Tables, and Animations. Opening PowerPoint 2013 In Windows 7 Click on the Start Button In the Start Search field type PowerPoint Select PowerPoint 2013 from the search results In Windows 8 Start typing PowerPoint Select PowerPoint 2013 from the search results Computer Training Centre University College Cork 1

The Start Screen Recent Presentations Browse other presentations Design Templates The Start Screen is a new feature of Office 2013. Unlike older versions of Office, opening an Office 2013 application does not take you directly to a blank document it instead opens the Start Screen. The Start Screen displays recently opened documents on the left, and a selection of templates in the preview pane on the right. Clicking a template will open a preview pane demonstrating the design of that template. You can also browse for other presentations on the left. NB: The Start Screen can be disabled under File -> Options. Doing so will cause the application to open a blank presentation by default on start-up, similar to earlier versions of Office. Computer Training Centre University College Cork 2

To start creating your presentation, choose a template and click create, or to start without a template, choose Blank Presentation on the top left. Create PowerPoint Window in Detail File Tab Tabs Ribbon Preview Pane Views Zoom The slide displayed is a default Title Slide. It contains two place holders. It s within these Place Holders that you will type your text. Placeholders can also contain pictures, charts and other non-text objects. The Preview Pane on the left hand side displays thumbnail images of each slide. o It can be set to show only the text content of slides by clicking the View tab and switching from Normal to Outline View. Computer Training Centre University College Cork 3

The area under the main slide is known as the Speaker Notes Area. Brief notes to remind the speaker of key points can be recorded here. The Notes Area is hidden by default click the Notes button to activate it. A new feature in PowerPoint 2013 is the Comments pane. This pane can be activated by clicking the comments button, located next to the notes button. Comments can be added to slides, and will appear in the comments pane on the right of the screen. This may be useful when working on files with multiple authors. A slide containing a comment will have an orange speech bubble in the top left hand corner. View Buttons and Zoom options can be found in the lower right hand corner of the screen. In the top right hand corner there is the standard set of buttons for minimising, maximising +and closing an application window. There are also buttons for hiding or displaying the ribbon and for accessing the Microsoft Help feature. The Ribbon Bar that runs along the top of the screen is where the majority of our work will be done. The File Tab Located on the top left hand corner of the screen the File Tab can be seen as a replacement for the file menu. The options normally found in the file menu such as Open, Close, Save, Save As and Print can all be found there. The figure here shows the layout of the File Tab. You can clearly see the location of Open, Save, Save As and Print. Back to presentation Document Properties Computer Training Centre University College Cork 4

The Info Menu The Protect, Inspect and Versions menus contain some nice features such as Mark as Final and Run Compatibility Checker; however there are additional features such as Inspect Document, Encrypt Document, Restrict Access and Add Digital Signature that need to be understood and if used, used with care. Protect Presentation Clicking Protect Presentation lets you encrypt (which includes setting a password) your document before sending it to others. We would not recommend doing this as if the password is forgotten the data cannot be retrieved. It also allows you to Restrict Access: To enable you to limit the functionality of a document while still allowing others to view it, and, if they have the necessary permissions, work with it. This feature is an add-on that needs to be bought; it is not available in UCC. Before you share an electronic copy of a Microsoft Office document with other people, you can use the Mark as Final command to make the document read-only and prevent changes to the document. When a document is marked as final, typing, editing commands, and proofing marks are disabled or turned off and the document becomes read-only. Additionally, the Status property of the document is set to Final. Lastly it allows files to be signed digitally and therefore be verified by a recipient. Again this feature is a commercial add-on that needs to be purchased. UCC does not have a license for this. Note: This is not a security feature, the mark as final can be removed by the recipient of the file and the file will be editable once more. Its use is merely to convey that you believe this to be a completed work. Inspect Presentation You can check your document for obvious issues that might cause problems in earlier versions of PowerPoint here: Computer Training Centre University College Cork 5

The Ribbon Bar Tab Command s Group Tabs There are 9 tabs in Microsoft PowerPoint 2013. Tabs are used to organise together related groups of commands. The commands work in the same way as before. If you want to make a piece of text appear in bold font, select the piece of text using the mouse and on the home tab, in the font group, click on the bold command button. The Home Tab is displayed by default. It contains a lot of the commands previously found on the standard and formatting toolbars. o o o The home tab contains the new slide button which can be used to insert a new slide in to a presentation. Notice how all the Font formatting options are grouped together. Once a piece of text is selected these commands will become active. Copy and Paste are located on the Home Tab. The Insert Tab holds groups of commands relating to inserting illustrations, pictures, tables and media items. o o o All Graphic Objects are together in the Illustrations group. Once you add a table, picture, shape, smart art graphic or chart, the second type of Tab, contextual tab, will automatically appear containing Design, Formatting and possibly Layout Options for the Object. If you do not see these extra tabs click on the inserted object to ensure that it is selected In the Text Group, Text Boxes, Word Art Objects, and Header and Footers can be added to the current slide. Computer Training Centre University College Cork 6

The Design Tab gives access to commands that can be used to change the look and feel of your presentation. o o The Themes group contains a selection of Designs that can be applied to a presentation to give it a professional finish. The buttons to the right of the designs can be used to customise the design. The Animation Tab contains the commands relating to transitions and custom animations. The Transitions Tab contains the commands to allow you to apply transitions to all slides. o The Apply to All button can be used to easily add the selected Transition to all slides The Slide Show Tab gives you the options of launching the slide show and or setting up the slide show o Your Slide Show can be launched from here The Review Tab allows you to add comments to the existing slide show. The comments pane will open up on the right of the window. o Spell Check is located on the Review Tab in the Proofing group. The View Tab allows you to change the view of your presentation and also gives you access to the Master Slide options. o The ruler guide can be turned on here o Gridlines to help you position graphics can be turned on here. Computer Training Centre University College Cork 7

Extra Tabs There is a second type of tab that only appears when needed. Contextual Tools (or tabs) enable you to work with an object that you select on the slide, such as a table, picture, or drawing. Select on object within the presentation In the ribbon area the contextual tool appears in an accent colour next to the standard set of tabs Contextual tabs provide controls for working with the selected item Note: Print preview is now located in the File tab: Computer Training Centre University College Cork 8

Dialog Box Launcher At first glance, you may not see a certain command from a previous version of PowerPoint. Some groups have a small diagonal arrow in the lower-right corner. The arrow is called a Dialog Box Launcher. If you click it, you'll see more options related to that group. Those options will often appear in the form of a dialog box that you may recognize from a previous version of PowerPoint. Dialogue Box Launcher Quick Access Toolbar The Quick Access toolbar is located on the upper left hand corner next to the Microsoft File Tab. It is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed this means that the buttons remain the same no matter what tab is currently open. By default it contains save, undo, re-do and start slideshow buttons. Adding to the Quick Access Toolbar There may be a command that you use on a regular base that you would like to have access to without having to go through the ribbon interface. To add such a command to the quick access toolbar do the following Locate the command in its tab Right Click on the command button From the menu that displays select Add to quick access toolbar The button will now be added to the toolbar. Removing a button from the quick access toolbar Right click on the button in the quick access toolbar Select Remove from quick access toolbar from the menu that displays Computer Training Centre University College Cork 9

Views PowerPoint has alternative Views to help you create, organise and display your presentation. Normal View is our default view, the one in which we will build the Presentation. It simultaneously displays the outline of the entire presentation on the left hand side along with the current slide in the centre of the screen. Outline View is similar to normal view, but in place of thumbnail images of the presentation on the left hand side, it will display the text content of the slides. Slide Sorter View displays thumbnail size previews of all the slides in the Presentation. You can organise the order of the slides here by dragging and dropping the thumbnails. Notes Page View displays on each page a preview of one slide and an area for text. In this area notes on the presentation can be made. This is an expanded version of the Notes Area which can be activated at the bottom of Normal View. Slide Show View displays the presentation in full screen mode. Normally when using slide show view the computer displaying the presentation would be connected to a data projector. Slide Show View is used when giving a presentation Master View is outside the scope of this course. However is can be useful for customising or creating templates. We will continue to work in Normal View for now. Creating a PowerPoint Presentation Open PowerPoint and create a new blank presentation as described on page (_). Before work begins on creating the content of the Presentation, save and locate the file. Saving a Presentation Click on the File Tab In the menu that is displayed select the Save As button The Save As menu will display three options. To save the presentation to your computer, make sure Computer is highlighted. The menu on the right will display recently accessed folders, and also a browse button. Computer Training Centre University College Cork 10

Click browse. This will open the familiar Save As window. Name the file Select the file location. Click Save Be sure before you click on the Save button that you have chosen the correct location. Skydrive/Add a place Computer Training Centre University College Cork 11

Presentation Design Having a consistent look and feel in a presentation helps it look more professional. MS PowerPoint 2013 Click on the Design Tab. See more themes Select a Theme from the Themes Group o Clicking on the arrows to the right of the Themes displays all built in Themes and gives access to a download option where new themes can be downloaded from Microsoft s website. Each theme has the following associated with it o Background Design o Variants The Variants group to the right of the Themes allows you to pick a different colour palette and fonts to associate with the chosen Theme. o Placeholder Positions Once you have chosen a theme, colour and font set, click on the save button to save the changes to your file. The Save button can be accessed at this point from the Quick Access Toolbar to the right of the File Tab. Slide Size Default Theme Retrospect Theme Retrospect Theme Colour Change A new feature of PowerPoint 2013 is the Slide Size option. This option allows you to choose the your desired aspect ratio for your presentation standard (4:3) or widescreen (16:9) - depending on which best suits your needs. You can also choose custom dimensions for your slides from the Custom Slide Size menu. Computer Training Centre University College Cork 12

Entering Text The Title slide that is displayed contains two placeholders. The Top one is for the Title of the Presentation and the lower one is for the Subtitle. Click to Add MS PowerPoint 2013 Title/Subtitle is displayed in each. Click on the words in the Top placeholder Type in the title of the Presentation: for example UCC Induction Click in to the lower place holder Type in the subtitle of the Presentation. The font type and size is being controlled by the Design Themes chosen. If you were to select a different theme now the text you typed would change accordingly. Autofit Text to Placeholder When you enter text into a placeholder, you may find that the placeholder is not large enough to contain all your text. When this happens, PowerPoint will automatically resize your text font in order to fit all the text into the placeholder. This feature is called Autofit. Once PowerPoint uses Autofit, an icon will appear on the left of the placeholder, allowing you to choose Autofit options. By default, Autofit is activated, but in this menu you can choose to stop fitting text to the placeholder. Inserting a New Slide Our Presentation needs content. This content will be on new slides. Follow the instructions below to add slides. Click on the Home Tab Click on the top half of the New Slide button. A slide will be added to the presentation. o By default this will be a Title and Content slide. o Title and Content slides contain two placeholders, one for a title and one standard placeholder which can be used for text. However there are also several other content options in the centre of the standard placeholder. Computer Training Centre University College Cork 13

Table Chart Smart Art Picture from File Online pictures Media Adding Further Content Title Text Click to Add Title as before Click to add Text Defaults to a bulleted list o Use the Tab key or Indent button on the Home Tab to step in the bullet as seen here. o Use Shift and Tab or the Decrease Indent button to revert to the original tab level. Alternative Content Online Pictures/Clipart This button replaces the Clipart button found in PowerPoint 2013. Click to pop out a search window. You can search office.com for clip art, or use the Bing search engine to search the internet for your desired image. Click search (magnifying glass icon) Choose an image to insert from the results Click, Drag and resize the image as necessary NB: By default, Bing image searches prioritize images licenced under creative commons. This helps remove any concern regarding copyright infringement and the legality of using the images in the search results. Computer Training Centre University College Cork 14

Picture from File Click on the Picture from File Icon Window displaying the Pictures Folder will appear Navigate to the location of the picture Click Insert Click, Drag and resize the image as necessary. Table Click on the Table icon Specify the Number of Rows and Columns required Click OK Type in Table Content Use the arrow keys or mouse to move from cell to cell. Note the Table Tools Tabs that appear Use these tabs to change the look and layout of the table The Table Styles Options on the Design tab can be used to add Total Rows, Cell shading and more. Text Orientation and Direction can be changed in the Layout Tab Extra Columns and Rows can also be added using options in the Layout Tab Chart Click on the Chart Icon o Note the recent tab at the top of the list this will display recently used charts and can be useful for easily accessing charts you use frequently Select the chart type required Click OK Excel will open up Edit the data displayed so that it corresponds to your information If the required chart contains more data that the example displayed, click and drag the blue line displayed so that it surrounds all of your data Close Excel PowerPoint will display showing the chart Computer Training Centre University College Cork 15

Note the Chart Tools Tabs that display. In the Design Tab Data Group there is an Edit Data command that will reopen Excel and allow modifications to be made to the data. The Layout Tab in PowerPoint 2010 is absent in PowerPoint 2013, having been merged with the Design Tab. o Elements previously found under Layout can be found under Add Chart Element o There is also the Quick layout menu, which offers various layouts featuring these elements, pre-designed to best suit your current chart type. New Chart Options in PowerPoint 2013 Customizing charts is now even easier in PowerPoint 2013 with the introduction of quick-edit buttons, located to the right of your chart. There are three buttons: Chart Elements o Reflects the Chart Elements menu in the layout group of the Design tab. o Mouse over any label to see a live preview of the change that will be made to the chart. Click to confirm the change. Style/Colour o Reflects the layout and colour menus in the Design tab. o As with the Chart Elements menu, mousing over a style or a colour scheme will live preview the changes on your chart, and clicking will confirm the changes. Filter Values/Names o This feature is extremely useful as it allows you to filter the data in your chart in different ways. o As with the previous options, mouse-over will live-preview changes. In order to confirm the changes, you will need to click the apply button in the bottom left. o To unfilter your data, click the filter button again. Choose Select all, and press apply. Insert Video The final button allows you to insert a video into your presentation. Clicking on the button will open up a search/browse window, which will allow you to: Browse for a video file on your computer Search for a relevant video file using the Bing search Or Embed a video using an embed code from a website, e.g. Youtube. For more detail on adding video or audio media to your presentation, see the Media section of the manual Page 19 Computer Training Centre University College Cork 16

Smart Art SmartArt items are graphics and diagrams that can be created to help get information across Click on the SmartArt graphic icon Choose a graphic from the window that appears. In the Text Boxes that are displayed type in the information for the Diagram Use the SmartArt Tools tabs to change the design and format of the graphic. New to PowerPoint 2013 is the Office.com option at the bottom of the list, which allows you to search the Office website for further Smart Art graphics. Editing SmartArt Graphics Extra elements/shapes can be added to a SmartArt graphic using the Create Graphic group options in the Design tab. Extra items can be added above below before or after depending on the graphic that has been inserted. Select the Smart Art Graphic In the Design Tab that appears click the Add Shape Button in the Create Graphic group The options will differ depending on the selected Graphic Select required location of the shape Inserting Other Objects Drawn Shapes Shapes can be drawn on to a slide from one of two locations. First they can be accessed from the Drawing group on the home tab, alternatively that can be inserting from the Illustration group of the Insert tab. There is a large variety of shapes that can be used, everything from plain squares to speech and thought bubbles. Computer Training Centre University College Cork 17

Drawing a Shape Display the Home Tab Find the Drawing Group Click on the small arrow to the right of the displayed shapes to see the complete list of available shapes. Click to select a shape The cursor will change to a + type shape Click and drag the cursor to draw the shape Click to view all available shapes Format a Shape Drawing Tools Format Tab will appear in the ribbon bar Once the shape is selected these format tools can be used to change the colour and style of the shape. Shadows can be added to the shape using the Shape Effects Button Any text the shape can be formatted also The shape styles buttons can be used to format shape quickly Inserting Text on a shape Select the drawn shape Type what needs to on the shape Click off of the shape when typing is complete Resizing a Shape Select the shape by clicking on it The Resizing Handles appear around the edge of the shape Click and drag the handles to alter the size of the shape Deleting a Shape Select the shape Click delete on the Key board Rotating a Shape Select the shape to be rotated Note the Green handle that appears Click and drag this green handle to rotate the shape OR In the Drawing Tools Format tab click on the rotate button in the arrange group. NB: All of these options for adding tables, charts, pictures, media etc. can all also be found under the Insert tab on the ribbon. Computer Training Centre University College Cork 18

Media There are two types of media you can include in your presentation audio, and video. Video can be inserted into a placeholder with the Insert Video quick access button. Audio clips must be inserted via the Insert tab on the ribbon. Inserting an Audio Clip In the Insert tab, click Audio on the far right of the ribbon. From the drop-down menu, choose from one of three options: o Online Music: This will search the Office.com website for royalty-free audio files which you can use freely in your presentation without concern for copyright infringement. o Audio on my PC: This will pop out a window in which you can navigate to a file on your PC. o Record Audio: If you have recording hardware and software set up on your computer, you may be able to record audio with this feature. Inserting a Video Clip In the Insert tab, click Video on the far right of the ribbon. From the drop-down menu, choose one of two options: o Video from my PC: This will pop out a window in which you can navigate to a video file on your PC. o Online video: This will pop out a window with two options. Search for a royalty-free video clip with Bing search Embed a video from a website, e.g. Youtube. This can be done by copying the video URL from the address bar of your browser, and pasting it into this box. NB: It is important to note that embedding a video file in the presentation actually inserts that video s full size into the presentation. As videos can be quite large, this will significantly increase the size of your PowerPoint file, which will impact on your ability to upload the presentation to a website or to email it. Supported File Types PowerPoint 2013 supports most commonly used file types, e.g: Audio:.MP3,.WAV,.WMA Video:.MP4,.AVI,.WMV NB: A good general rule of thumb is if the file will play on Windows Media Player, it should be compatible with PowerPoint 2013. Computer Training Centre University College Cork 19

Slide Layouts The default slide layout allows for any one of the above objects to be inserted into a slide. Considering that there may be times we need to display both Text and Picture, or two SmartArt Graphics, we will need choices when it comes to layouts. There are two things we ll need to be able to do: 1. Change the layout of an existing slide 2. Insert and new slide with a specific layout Changing the Layout of an Existing Slide Display the relevant slide, or select it in the slides view Display the Home Tab Click on the layout button in the slides group Select the required layout Inserting a new slide with a different layout Select the slide after which the new slide is to be located Display the Home Tab Click on the bottom half of the New Slide button A menu will display similar to the one shown from which you can select the required Layout. Inserting a Header and Footer Display the Insert Tab Click on Header and Footer in the Text Group The Header and Footer Window will appear Tick the options you require as detailed in the image opposite. To apply to all Slides click the Apply to All Button Tick to display date on slide Tick to display slide number Tick to display and edit Footer Choose automatic or fixed date Tick to prevent Footer and Slide Number displaying on Title Slide Animating a Presentation Animations can be broken in to two types: The first is the Transition. This is the way in which the slide will appear on screen when you move from one slide to another. The second part is Animation, which refers to the animation of individual elements on the slide, e.g. an image, a block of text, a bullet point etc. Transitions Display the Animations Tab all the Transitions can be found in the Transition of this Slide group. Display the slide requiring the transition Display the Animations Tab Clicking on the small arrow to the right of the displayed transitions will display all transitions Select the preferred Transition Edit the Transition Settings as required Computer Training Centre University College Cork 20

o The speed of the slides entrance for example can be changed Use the Apply To All button to apply the chosen transition to the whole presentation. Animations Animations deal with how the content of the slide will appear. Without animations all the content on a slide will display at once. If this is the way you d like your content to appear you will have no use for animations. However if you d rather each bullet point and title appear separately read on. Display the slide in Normal View Click on the item of content to be animated. On the Animations tab click on the arrow to the right of the Animate button A menu with different animation options will appear o This menu will vary depending on the selected content o For bulleted lists By 1 st level Paragraphs will display each bullet point on a list separately. Every time the mouse is clicked the next bullet will be displayed. These steps will need to be repeated for every object on the slide and then for every slide in the presentation. It is possible to use the Ctrl key to select multiple items and apply the same animation to them, however this may not have the desired effect. Effects Option On Charts, Graphs or Smart Art Objects Select the Chart or Smart Art Graphic to be animated. In the Custom Animation Pane apply the required effect. In the Custom Animation Pane click on the arrow to the right of the added effect. Select Effect Options. In the effects Options Window Click on the Chart Animation Tab Click on the Arrow on the right Select the way in which you want the chart to display. Computer Training Centre University College Cork 21

The options in the drop down menu will vary depending on the Chart or Smart art Graphic selected. Different choices will allow for Graphs and Smart Art Graphics to be displayed on screen section by section, or level by level. Removing an Effect Display the slide containing the effect to be removed In the Custom Animation Task Pane select the effect to be removed Click the remove button Reordering an Effect If the content of your slide is not displaying in your desired order you can reorder them as follows Display the slide containing the effect to be reordered In the Custom Animation Task Pane select the effect to be reordered Use the reorder buttons at the button of the task pane to move the effect up or down the order. Preview the Slide Click on the Play button to preview how your slide will look in slide show mode. Showing Your Presentation Before you show your presentation live you should view it first in Slide Show mode on your PC or Laptop to ensure that it appears as you envisaged. 1. Click on the Slide Show Tab 2. To view your show from the first slide click the From Beginning button 3. Your Title Slide should display in Full Screen Mode 4. Click the mouse once, to move from slide to slide 5. When you reach the end of your presentation hit the Esc (escape) Key to return to PowerPoint. (The Esc key is located on the top left corner of the keyboard) Computer Training Centre University College Cork 22

What s new in Slide Show View When the mouse is moved about in Slideshow view a set of buttons becomes visible in the lower left hand side of the screen. These buttons can be used to reveal some useful slide show commands, and several new features have been added to PowerPoint 2013. These arrow keys can be used to move forward or backward through a presentation. The pen button gives you access to a number of options allow you to draw freehand notations on a slide. These notations could be used to highlight a specific point. There is also an Eraser option on the menu that displays. This can be used to remove any annotations made during the presentation. The laser pointer is new to PowerPoint 2013. It is an alternative mouse cursor designed to emulate the look of a laser pointer. The thumbnail button brings up thumbnails of all the slides of the presentation in a view similar to the Slide Sorter view. It may be useful for ease of access to previous slides in a large presentation, rather than having to scroll back through slides or having to exit out of slideshow mode entirely. The magnifying glass allows you to zoom in on an area of the current slide. The extra options menu contains a few extra features. Worth noting in here is the screen option this allows you to temporarily display a blank, black or white screen at any point during your presentation. Computer Training Centre University College Cork 23

Printing in PowerPoint In PowerPoint you can print in four different ways depending on your needs 1. Slides 2. Handouts 3. Notes Pages 4. Outline View From the File Tab select Print Edit the settings to suit your requirements. o The Print All Slides option can be changed to one slide or custom slides. o Full Page Slides can be changed to include multiple slides on one page or one slide plus its notes. This is very useful for creating handouts to accompany your presentation. Full Page Slide will print just one slide without any notes. "Notes Pages will print one slide per page, with any notes on those slides included underneath them. Outline will print just the text outline of each slide, without any images or graphics. The various handouts options allow you to include multiple slides per page. 6 slides per page should generally be a suitable size visually and for efficient use of paper space. o Chose single or double sided printing, and how many staples are required. When satisfied with your settings, click Print. Computer Training Centre University College Cork 24

Sending PowerPoint 2013 slides to Word 2013 Click on the File tab. Click on Export Click on Create Handouts A new dialogue box pops up: Choose the options you wish from the page layout options Choose Paste to copy these into Word Your slides will then open in a Word document Computer Training Centre University College Cork 25

Notes: Computer Training Centre University College Cork 26