The following options under the Financial area will be available on the Web as of the February 2016 Release. Please Note: They will not be going away on PaC. Bank Reconciliation Overview Check Reconciliation Overview Check Register Overview Purchase Order Entry Overview Revised: 01/05/2016 Page 1 of 1 Version 05.15.10.00.08
Bank Reconciliation Overview The Bank Reconciliation process allows users to reconcile their Skyward cash accounts to their physical bank statements. Navigate to Financial Management>Accounts Payable>Bank Reconciliation. Transition from PaC to Web If you ve been using Bank Reconciliation in PaC, you will need to complete a Transitional Bank Reconciliation to start using Bank Reconciliation on the Web. The Transitional Bank Reconciliation acts as an initial reconciliation for the Web. The Bank Statement Closing Date will default to the statement date of the last reconciliation completed in PaC. A manual Adjustment may be required in order to make the variance zero. Revised: 01/05/2016 Page 1 of 10 Version 05.15.10.00.08
Reconciling your Bank Statement The Bank Reconciliation screen is split into two parts: 1. Reconcile Your Bank Statement Balance (top) This section will contain the Ending Balance from the statement you are reconciling, outstanding amounts (posted in Skyward but not represented on the bank statement), and Adjustments. 2. Ending Cash Balance in the system (bottom) This section contains the Beginning Cash Balance in Skyward, the total cash activity broken down by source, and the Month End Balance. Adjustments cannot be made to this area. Any corrections to the totals in this section must be made via a transaction update in the system (Journal Entry for example). 3. The statement may be marked as reconciled when the variance equals $0.00. Revised: 01/05/2016 Page 2 of 10 Version 05.15.10.00.08
New Web Functionality Bank Reconciliation on the Web does not require the selection of manual and automatic sources for reconciliation like PaC did. All sources with activity for the month being reconciled will display. Sources with no activity for that month will not be displayed making reconciliation easier. Amounts for each source are captured at the time the reconciliation for that month was created. If there are transactions entered into the Skyward system after the reconciliation is created, the Recalculate Amounts button will need to be used to capture the new transactions. Revised: 01/05/2016 Page 3 of 10 Version 05.15.10.00.08
Check Reconciliation Overview The purpose of the Check Reconciliation module is to hold and maintain information on checks produced through the Skyward Accounts Payable system. Navigate to Accounts Payable > Check Reconciliation. Not only is check information listed, but the invoices producing the check can be viewed from here as well. Statement dates for cleared checks can be entered one at a time, in mass, or can even be automatically entered by a file received from your bank (Auto Rec from Bank File). Check Reconciliation can also be used in conjunction with Bank Reconciliation for streamlining the month end process. Revised: 01/05/2016 Page 4 of 10 Version 05.15.10.00.08
Check Register Overview The Check Register process allows users to create Accounts Payable checks and post them to the general ledger. Navigate to Accounts Payable > Payment Processing > Check Register. Use this screen to create the check register, run reports, print checks and update. Revised: 01/05/2016 Page 5 of 10 Version 05.15.10.00.08
New Web Functionality For security reasons, users are required to enter a password to view their file of checks created on the web. This is because a PDF could potentially be saved and emailed to other users. The other user would need to enter the password in order to open the file. Once submitted, the PDF will open allowing you to review the checks before printing. Users no longer need a Skyward password to clear an existing check register. Simply navigate to Accounts Payable > Utilities and clear the check register yourself. This option is security enabled. Revised: 01/05/2016 Page 6 of 10 Version 05.15.10.00.08
Purchase Order Entry Overview The Purchase Order Entry browse allows users to enter a Purchase Order directly into the system. Access to this area is typically limited because of the ability to create Purchase Orders without having them go through an established approval process. Navigate to Financial Management > Purchasing > Purchase Order Entry. Use the options at the top of the screen to control the records that display in the browse and the options on the right to do other actions such as add, edit, delete and batch update. Revised: 01/05/2016 Page 7 of 10 Version 05.15.10.00.08
During the Purchase Order add process, the PO Master Information needs to be completed first. This will hold information such as the PO Group and Fiscal Year, which are used to generate the PO Number, Vendor, Ship To address, and other important information. When the Master Information is complete use the buttons on the right to add Detail and/or Account Distribution. Enter the PO Detail Lines to identify the actual items being ordered. The Save & Again button can be used when multiple detail lines are needed. When all detail lines have been entered, click Save. Revised: 01/05/2016 Page 8 of 10 Version 05.15.10.00.08
Add Account Distribution to identify the accounts that will be used on the Purchase Order. Account Distribution can be split between multiple accounts, but must add up to 100%. Revised: 01/05/2016 Page 9 of 10 Version 05.15.10.00.08
Use the Save button to save the Purchase Order and return to the Purchase Order Entry browse. Use the Save & Again button to save the Purchase Order and start a new one. Districts Using the Inventory Module With the February release users will not be able to add or edit a PO used for restocking a warehouse. Users will still be allowed to enter these as requisitions, but edits will be required from Pac once they re in PO status. Revised: 01/05/2016 Page 10 of 10 Version 05.15.10.00.08