The I Team Integrated IT Services Learn the Basics of Accessing Email Through OWA for Exchange 2007 Users Outlook Web Access (OWA) replaces Webmail for providing access to your HHS email from outside the HHS network using an Internet connection and web browser. Please note, the instructions below only apply to users who have been migrated to Exchange 2007. For assistance with OWA, contact the Service Desk at 1-866-699-4872 or HHS_ITIO_Service_Desk@hhs.gov. LOGGING IN To log into OWA and access your Outlook account through an Internet browser, follow these steps: 1. Launch your web browser (Internet Explorer is preferred). 2. Go to the following URL: https://owa.hhs.gov. The HHS OWA log in page displays, as shown below.
3. In the Domain\user name field, enter d1\ immediately followed by the user name that you use to log into your HHS computer. See the following example for the user name john.doe: d1\john.doe 4. In the Password field, enter the password you use to log into your HHS computer. 5. Click Log On. The first time you log into OWA 2007, a dialogue box will appear: 6. Verify that the correct language and time zone are displayed. If not, use the dropdown menus to select the correct options. 7. Click OK. Your OWA email inbox will appear. ADD TO FAVORITES To quickly access the OWA login page again, you can add it to your Favorites list on your Internet browser using the following steps: 1. Type the URL https://owa.hhs.gov into your Internet browser. 2. On the browser toolbar, click on Favorites.
3. Choose Add to Favorites. 4. Type a name to identify the page in your list of Favorites. 5. Click on Add. LOGGING OFF Logging off helps to keep your account secure, especially if you use OWA on public workstations. To log off, follow these steps: 1. Click on Log Off above the OWA toolbar. 2. Close the Internet browser window. CREATING A CUSTOM EMAIL SIGNATURE To create a custom signature in OWA, follow these steps: 1. In the upper right Navigation Pane, click on Options. 2. On the left Navigation Pane, select Messaging, and scroll down to the Email Signature section.
Type your signature here 3. In the Email Signature text box, type and format the signature as you would like it to appear in your outgoing messages. 4. To add your signature to every message you send, select the checkbox next to Automatically include my signature on outgoing messages. 5. Click on Save above the Messaging screen.
CHECK SPELLING To automatically check spelling on all emails you send from OWA, follow these steps: 1. On the upper right Navigation Pane, click on Options. 2. On the left Navigation Pane, select Spelling. 3. On the Spelling screen, select the Always check spelling before sending checkbox. 4. Click on Save above the Spelling screen. 5.
OUT OF OFFICE ASSISTANT To enable the Out of Office Assistant, follow these steps: 1. On the upper-right Navigation Pane, click on Options. 2. Click Out of Office Assistant. 3. To enable the Out of Office Assistant, select Send Out of Office auto-replies.
4. To send out of office replies for a specific time period, check the box next to Send Out of Office auto-replies only during this time period and select the relevant dates. 5. In the text box, type the message you would like sent to senders while you are away. 6. On the upper Navigation Plane, click on Save. To disable the Out of Office Assistant, follow these steps: 1. On the upper-right Navigation Pane, click on Options.
2. Click on Out of Office Assistant. 3. Select Do Not Send Out of Office auto-replies. 4. On the upper Navigation Plane, click on Save. USING YOUR CALENDAR To open your calendar and view your schedule, follow these steps: 1. On the left Navigation Pane, click on Calendar. 2. To view appointments and meetings for the current day, click either Today or Day. 3. To view appointments and meetings for the current week, click either Work Week or Week.
4. To view appointments and meetings for the current month, in the toolbar, click on Month.