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1 OWA 2010

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3 Table of Contents What is OWA?... 5 Sending Mail... 5 How do I compose a message?... 5 How do add a signature to my outgoing mail?... 5 How do I check spelling in a message?... 6 How do I save an unfinished without sending it?... 6 Can I unsend a message?... 7 What is the maximum size of a message I can send?... 7 How do I send an attachment?... 7 How do I enable the return receipt option?... 7 Receiving Mail... 8 How do I read a message?... 8 How do I search for a message?... 8 What is the maximum size message I can receive?... 8 Deleting Mail... 9 If I delete a mail, can it be recovered?... 9 How do I delete a message?... 9 How do I delete mail from my Deleted Items folder?... 9 How long until mail in the Deleted Items folder is deleted?... 9 Address Book... 9 How do I add a person to my address book?... 9 How do I edit an existing contact?... 9 How do I view contacts in my address book? How do I add a group to my address book? How do I edit an existing group? How do I send to an address book contact or group? Mail Folder How do I create a mail folder? How do I rename a folder? How do I delete a folder? How do I move a message to another folder? How large is my Quota? Out of Office Message How do I set an out of office message? Forward or Un-forward How do I forward or un-forward my mail? Miscellaneous How do I check my usage quota? How do I Sign out?... 13

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5 What is OWA? OWA is the Outlook Web Application. It is used to check mail, over the web, while away from the Booth computer connected to Outlook or Entourage. OWA can be accessed from the direct link. is used when access is needed to mail off campus, while traveling, on a public computer or at home. Your Booth username and password is required to access OWA. The VPN client is not needed to view using OWA. Login to OWA 1. Open a web browser. 2. Point it to: 3. Log in with your Booth username and Password. Sending Mail How do I compose a message? 1. Login to OWA using the URL above. 2. Click on the New button. 3. A new message will appear. 4. Enter the pertinent information and click on the Send button. How do add a signature to my outgoing mail? 1. Login to OWA. 2. Click on the Options button. OWA Sep-13 Page 5 of 13

6 3. Click on the Settings link. 4. In the Signature field, type and format the signature. 5. In the lower right of the screen, click on the button. How do I check spelling in a message? 2. Click on the New button to start composing a message. 3. Click on the button. How do I save an unfinished without sending it? 2. Click on the New button to start composing a message. 3. Click on the button to save the unfinished . OWA Sep-13 Page 6 of 13

7 Can I unsend a message? 1. No. Once you have clicked on the Send button, the message cannot be retracted. What is the maximum size of a message I can send? 1. 20MB. Note that this is the size after all attachments have been MIME encoded. Encoding is necessary to convert a binary format to the text format used behind the scenes in . Encoding can add up to 1/3 additional to the size of the file(s). We recommend that you compress large attachments using a product like WinZip. Or Booth users can use the File Sharing Service available on the portal. How do I send an attachment? 2. Click on the New button to start composing a message. 3. Click on the button. 4. Click on the Browse button. 5. Browse your computer for the file. 6. Click on the file. 7. Click on the Open button. 8. Click on the Attach button. How do I enable the return receipt option? 2. Click on the New button to start composing a message. 3. Click on the Options button. OWA Sep-13 Page 7 of 13

8 4. Check the box for the appropriate options. 5. Click on the OK button. 6. If no changes are needed, click on the Close button. Receiving Mail How do I read a message? 2. Double click on the message to read from the displayed list. 3. The message will appear. How do I search for a message? 1. Login to OWA. 2. Type the search criterion. 3. Click on the magnifying glass to execute the search. 4. The results will appear below the search criteria. What is the maximum size message I can receive? 1. 20MB. Note that this is the size after all attachments have been MIME encoded. Encoding is necessary to convert a binary format to the text format used behind the scenes in . Encoding can add up to 1/3 OWA Sep-13 Page 8 of 13

9 additional to the size of the file(s). We recommend that you compress large attachments using a product like WinZip. Or Booth users can use the File Sharing Service available on the portal. Deleting Mail If I delete a mail, can it be recovered? 1. When you initially delete a message, it goes into the Trash folder. You can recover it from there. 2. If a message is deleted from Trash, it is gone. How do I delete a message? 2. Click on the message to delete. 3. Click on the button. How do I delete mail from my Deleted Items folder? 1. Login to OWA. 2. Right-mouse click on the Deleted Items folder. 3. Select Empty Deleted Items. How long until mail in the Deleted Items folder is deleted? 1. There is no set policy. 2. Remember that messages in Deleted Items count towards your quota, so you should delete the mail in the deleted mail folder often. Address Book How do I add a person to my address book? 2. Click on the contacts icon. 3. Click on the icon. 4. Fill in the fields necessary. 5. Click on the button. How do I edit an existing contact? 2. Click on the icon. 3. Double click on the contact to edit. 4. Edit the fields necessary. OWA Sep-13 Page 9 of 13

10 5. Click on the button. How do I view contacts in my address book? 2. Click on the icon. 3. Roll the mouse over the contact to view. The information will appear to the right of the contact list. How do I add a group to my address book? 2. Click on the icon. 3. Click on the dropdown next to the icon. 4. Click on the Group item. 5. In the Group Name field, type an identifying name for the group list. 6. Click on the Members button to search for users to add. 7. Use the search field to search for a user. 8. Click on the user to add the user to the list. 9. Click on the OK button. 10. Click on the Add to Group button. The user s name will appear in the group list under the members and group name items. 11. Click on the button. How do I edit an existing group? 2. Click on the icon. 3. Double click on the Group list to edit. 4. Click on the name to delete. 5. Click on the Remove from Group button. Note: Do not click on the X button. This will delete the entire group. 6. Click on the button. How do I send to an address book contact or group? 2. Click on the New button. 3. Click on the To button. OWA Sep-13 Page 10 of 13

11 4. Type the name of the person in the search field. 5. Press the enter key to execute the search. 6. Click on the name from the list. 7. Click on the To, Cc or Bcc button depending on how you want to this person. 8. Click on the OK button. Mail Folder How do I create a mail folder? 2. Right-click on the folder where you want to create a new folder. a. For the most part, this will be the name of the account. b. You can also create a folder under the Inbox folder, but could be any existing folder. 3. Select Create New Folder. 4. Type a name for the folder in the field. 5. Press the enter key. How do I rename a folder? 2. Right-mouse click on the folder to rename. 3. Select Rename. 4. Type a new name in the field. 5. Press the enter key. How do I delete a folder? 2. Right-mouse click on the folder to delete. 3. Select Delete from the menu. 4. Click on the Yes button. OWA Sep-13 Page 11 of 13

12 How do I move a message to another folder? 2. Click on the message to move. 3. Hold the mouse button down and drag to a different folder. 4. Release the mouse button. How large is my Quota? quotas are the same for all users at Booth. 1. MBA Students 1 GB 2. PhD Students 1 GB 3. Staff 1 GB 4. Faculty 1 GB Out of Office Message How do I set an out of office message? 1. Log into OWA Click on the Options button. 3. Click on the Tell people you re on vacation link. 4. Select the Send automatic replies radio button. 5. Check the Send replies only during this time period checkbox. 6. Set the dates. 7. Type the message you want users within the Booth organization to receive in the first message field. 8. If you want messages sent to users outside of Booth, check the Send automatic reply messages to External Senders checkbox. 9. Set the replies option as appropriate. 10. Type a message in the second message field. OWA Sep-13 Page 12 of 13

13 11. Click on the Forward or Un-forward How do I forward or un-forward my mail? Students can forward and un-forward their by using the un/forward my portlet in the portal. Miscellaneous How do I check my usage quota? Users can check their quota directly from the OWA application. 1. Roll the mouse over the icon next to the name on the account. 2. A popup appears detailing the space used on the Exchange server. How do I Sign out? 1. Click on the Sign out link found on the top right hand corner of the page. OWA Sep-13 Page 13 of 13

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