STRATEGIC RISK REPORT QUARTER 1 APRIL TO JUNE 2007 APPENDIX A SR0001 Maintaining Business Continuity including the Council s response to major civil emergencies. (Interim Programme Lead) Over 75% of business continuity plans for service areas are in place. Progress has been made for Council service providers to submit their own BC plans to the contract manager. Westridge has been designated as the disaster recovery site. Further work to complete this project is being undertaken. BC Plans are capable of integrating with those of other agencies. A desktop BC exercise was undertaken in May SR0002 The need to achieve savings and efficiencies and the consequential impact on delivering the Council s priorities. (Interim Director of Finance) Star Chamber process implemented. Asset Disposal Plan partly complete (planned action - Property Services Manager) See also SR0015 SAMP. Publication of Medium Term Financial Strategy approved 3 April Capital Strategy approved 3 April Value for Money training complete. Strategy and Project Plan to be prepared for approval. Service Boards for 2007/08 first three months completed. CPA Use of Resources Action Plan in place. Embedding the identification of the efficiency savings. AES returns submitted 12 April 07. Reporting to Service Board SR0003 Delivery of One Island (Director of Children s LAA quarterly report considered by PSB in April One Island priorities embedded into Council Service Plans. Implemented. Linkages between key officers and GOSE representatives, in progress. D - 4
Measures and targets for LAA, LPSA2 and One Island Project outcomes implemented. Development of shared performance management strategy and agreement of data sharing protocols across PSB implemented. Re-structure of ISP and PSB. Workshop in June 07. SR0004 LDV In development with Bernadette Marjoram July SR0005 to deliver agreed locally identified Heath and Social Care outcomes with the PCT through effective commissioning and joint working. (Director of Community Gain representation at PCT Trust Board and PEC implemented. Develop joint commissioning model. In progress 75% complete. Agree Memorandum of Understanding with NHS Trust. In progress 90% complete. Develop Partnership agreements with voluntary and not for profit sector. Development of joint performance management arrangements across all agencies. In progress with new Head of Performance. SR006 The need to have a workforce that is highly motivated, engaged and appropriately aligned to the successful delivery of agreed council priorities and to increase reputation as a highly successful organisation. (Interim Director of Legal and Democratic Delivery of comprehensive internal communication strategy. In progress, target date 30 September Delivery of a behaviourally based organisation development programme. To include staff engagement workshops, Leadership development programme and framework. In progress target date 31 March 2008. Revision of harassment and bullying policy and procedure. In progress, target date 30 September Respond to key messages from staff survey through delivery of targeted responses. Target date 31 March 2008 to increase 07 results by 30%. Review consultative arrangements with recognised trade unions. In progress. SR0007 the need to ensure that workforce planning and design provides sufficient flexibility to current, future and any unexpected demands and in which staff flourish and enhance their careers. (Interim Director of Legal and Democratic D - 5
Development and Implementation of revised HR Strategy. Target date 31 March 2008. Review and revision of the HR policy framework, rules and delegation. 10% complete, target date 30 September Review and implementation of a revised workforce development plan. 50% complete, target date 31 December 07. Achievement of the equality standard for local government. 25% complete, target date 31 March 2008. SR0008 the need to ensure that the organisation has effective corporate Health and Safety arrangements. (Interim Director of Legal and Democratic Continued provision of essential Health and Safety training for managers. 80% complete, target date 30 April 2008. Review and implement the sickness absence policy and management arrangements. 30% complete, target date 30 September Identification of clearly defined health and safety accountability for each council property. 10% complete, target date 30 September Evolution of SLO Group into H & S committee with formal powers to enforce H & S Standards. Proposed. Provision of regular reports to Director s Team via Lead Director. Process implemented. Review and implement revised policy approach to stress management. In progress, target date 31 March 2008. Continued provision of the employee assistance programme. Implemented. SR009 Requirement to clarify the respective roles of officers and members to ensure appropriate decision making. (Interim Director of Legal and Democratic Re-write of the Constitution. Proposed, target date 31 October Proper scheme of delegation, leading to department scheme. Framework required. Proposed, target date 30 Nov Review levels of financial delegations clarify members/officers roles. Proposed. Training for members to define their role. Training for officers revised protocol. Have a process to make decisions. D - 6
SR0010 Highways PFI is not secured. (Director of Environment and neighbourhoods) Identify alternative solutions should PFI not go ahead. Possible alternatives include partnership arrangements with a contractor to maximise efficiency opportunities. Identify other funding opportunities prudential borrowing. Other measures which support PFI bid. 75% complete. SR0011 Place Shaping (Chief Executive) In development as part of one of two national pilots. SR0012 Partnerships Council leadership ability to engage all local stakeholders, private, public and voluntary sector, to secure improved quality of life for all residents. (Chief Executive) Establish terms of reference for the key delivery partnership within the ISP/PSB framework. 50% complete, target date 30 September Review all existing partnership and interest groups and determine whether they are fit for purpose. 30% complete, target date 31 October Agree framework for review of Sustainable Community Strategy. 30% complete, target date 31 December Establish key priorities including second generation LAA and performance reward grant. Target date 31 October SR0013 Post 14 Organisation and School Standards. (Director of Children s Support programme for leadership in target schools plus transition work. 25% complete, target date 30 September Discussions with LSC, Diocese and DFES produce clarity regarding range and structure of future provision. 50% complete, target date 30 September Agree process for staff appointments with unions and hold discussions with high school staff regarding appointments. 50% complete, target date 30 September Production of Standards Plan and revision of School Improvement Strategy. 75% complete, target date 31 July Hold meetings for all middle school stakeholders and record outcomes for inclusion in implementation plan. 75% complete, target date 31 July D - 7
Produce detailed and costed implementation plan for each change which is approved by Cabinet/Council. 20% complete, target date 30 September Publish statutory notices. Target date 31 December SR0014 Development of Capital Strategy.(Interim Director of Finance) Identify available long term resources. 10% complete, target date 31 March 2008. Establish a long term development programme over 10 years to match resources. 10% complete Programme to comply with environmental, regulatory and statutory requirements. 10% complete. Forecast future asset requirements. 10% complete Prioritise Capital Bids in accordance with corporate guidelines. 75% complete, target date 30 September SR0015 Strategic Asset Management Plan (Interim Director of Finance) Identify accurate asset base/asset register. Property Records Officer appointed June 2007, 25% complete, target date 31 December 2008. Complete an up to date valuation and condition surveys. 20% complete, target date 31 December Undertake a full property review based on above findings to establish current operational/property requirements. Consultants to be appointed mid Aug 07. First level response in 12 months, full review over 2-3 years. Develop a Strategic Asset management Plan and Capital Strategy. 30% complete, target date 30 September 2008. SR0016 Recognise the need to embed Risk Management. (Director of Children s Process linking Risk Management with decision making. 60% complete, target date 31 March 2008. See also SR0009. Review Risk Management Strategy annually. Due for review in September Risk Management training and awareness sessions. 20% complete, target date 31 December Improve internal control KLOE 4.1 to level 3. 40% complete, target date 31 March 2008. D - 8
Reporting structure for Strategic Risks and Significant Service Risks. 80%, target date 31 September Embedding risk management into resource prioritisation for 08/09 budget. Target date 31 October Engagement and support to all managers in respect of the risk processes. Ongoing support. Service Plans include identification of Significant Service Risks. 90% complete, a small number of section 7.1 and 7.2 relating to risk on the service plan template still outstanding. Progress towards a score of 4 (out of 5) in embedding risk management as described in the HM Treasury Model on Risk Management. 55% complete, target date 31 March 2008. Full JCAD Risk (risk database) Web Browser Rollout. 20% complete, target date 31 December SR0017 Lack of robust tendering and contract management. ( Interim Director of Finance) Develop and introduce new Contract Standing Orders. 50% complete, target date 31 October Identify train all staff with responsibility for letting and managing contracts on behalf of the Council. 6 Month programme, initiate 1 August 2007, target date 31 December Establish Contract Board to review all new contracts. First meeting 16 July Review Corporate Procurement Strategy. 25% complete, target date 31 July SR0019 The Council would suffer significant reputation damage as a result of the Undercliff Drive investigation. NEW RISK Further planned actions to be developed during August 2007 by Interim Director of Legal and Democratic Services. D - 9