4403 A meeting of the Madison Area Technical College District Board was held January 6, 2016, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin. Board members present: Shiva Bidar-Sielaff, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper, Shawn Pfaff, Carolyn Stoner and Joel Winn. Also present: Jack E. Daniels-President; Jon Anderson-Legal Counsel; Turina Bakken, Vice Provost; Tim Casper, Vice President of Institutional Learning & Effectiveness; Keith Cornille, Vice President of Student Development and Success; Charles McDowell, Vice President-Human Resources; Lucía Nuñez, Vice President of Equity, Inclusion and Community Engagement; Mirwais Qader, Chief Information Officer; Mark Thomas, Vice President- Administrative Services; Terry Webb, Provost; and Ellen Hustad-Recording Secretary. Others present: John Alt, Dean-Northern Region Economic & Workforce Development; Valentina Ahedo, Metro Campus Manager-Downtown and South Madison Campuses; Mary Bartholomew, Instructor-Arts & Sciences; Dorothy Conduah, Assistant Controller; Josh Cotillier, Manager-Environmental Health & Safety; Tom Heaney, Institutional Research & Effectiveness; Cary Heyer, Director-Communications & Strategic Marketing; Janice Mettauer, Associate Dean-School of College Preparedness & Academic Advancement; Kate Radionoff, School of Professional & Continuing Education; Sylvia Ramirez, Budget Director; Antonio Re, Associate Dean-Health Education; Todd Stebbins, Dean-Arts & Sciences; Tammy Thayer, Chief Executive Officer-Foundation; Chris Vandall, Dean-School of College Preparedness & Academic Advancement; Michele Wiberg, Vice President-PMA Securities, Inc.; Ali Zarrinnam, Director-Institutional Research & Effectiveness; and others. Call to Order I The meeting was duly noticed and called to order at 5:40 p.m.
4404 Routine Business Matters II Approval of Meeting Minutes II A There was a motion by Mr. Pfaff, seconded by Ms. Bidar-Sielaff, to approve the meeting minutes of December 2, 2015, as submitted. Motion approved. Public Comments II B There were no public comments. New Business III Communications III A Board Chair s Report III A 1 Future Meeting & Event Schedule III A 1 a Ms. Huntley-Cooper reviewed the schedule for upcoming meetings and College events. Student Liaison Report III A 2 There was no student liaison report. College/Campus Announcements III A 3 Dr. Cornille stated that an enrollment update would be provided at the February 3, 2016, meeting. Mr. Thomas reviewed the timeline for metro campus discussions and reported on progress related to the Truax remodel project. President s Report III A 4 Dr. Daniels introduced Lucia Nunez, Madison College s new Vice President of Equity, Inclusion and Community Engagement. Dr. Daniels reported that John Alt, northern region Dean of Economic and Workforce Development, has announced his retirement from the College effective July 1, 2016. Provost Terry Webb has also announced his retirement from the College effective June 30, 2016.
4405 Dr. Daniels reported that the College will host a Tech Effect showcase in partnership with the Wisconsin Technical College System (WTCS) on Wednesday, January 27, 2016. Dr. Daniels stated that the meeting agenda included a recommendation to authorize the College to conduct a Request for Proposals to identify potential sites on Madison s west side for a new leased campus location. Fiscal Year 2016-17 Budget Forecast III A 4 a Mr. Thomas and Ms. Ramirez presented an update on FY2016-17 budget planning. This included general fund revenue and expenditure estimates for FY2016-17 and projections through FY2018-19. Preliminary FY2016-17 revenue and expenditure estimates reflect a $697,000 deficit, and Mr. Thomas stated that work will continue to refine assumptions related to tuition rates, enrollment projections, final Consumer Price Index figures and district-wide insurance expense. Budget priorities will continue to be reviewed while eliminating the FY2016-17 budget shortfall. Mr. Thomas reviewed FY2016-17 debt service assumptions and mill rate projections through FY2033-34. The Board will receive updated budget information in February and April, the public hearing is scheduled in May, and budget approval is scheduled to occur at the June meeting. Monitoring Report: Board Ends 1.1.2 (Students) and 1.1.3 (Lifelong Learning Adults) III A 4 b Dr. Bakken reported that industry projections predict that there will be a significant increase in the educational requirements for new and replacement jobs of the future. At Madison College, new career pathway models are being developed that allow students to customize their education to best meet their individual goals. Mr. Vandall shared demographic data related to students enrolled in developmental education courses at the College. Bridge courses allow students to take basic skills and credit
4406 courses at the same time, allowing them to learn basic skills and business and industry skills simultaneously. The College offers bridge courses in manufacturing, construction, nursing assistant, chemistry and health, and courses are under development in the areas of biotechnology, transportation, medical assistant and electronics. Dr. Cornille reported that over the past fifteen years almost 9,000 students have transferred to another institution after earning credits at Madison College. The majority of these students transfer after completing undeclared, Liberal Arts or technical/occupational programs. Dr. Cornille shared institutions being transferred to, as well as success rates at the University of Wisconsin. The College s new University Partnership Center (UPC) acts as a front door for inquiries from university partners wishing to discuss potential transfer opportunities, and serves as a liaison to College advising units. The College currently has nearly 100 formal and defined program partnerships with four-year colleges both in the United States and internationally. UPC efforts include a focus on transfer fairs, early planning with students, faculty advisors and coaches, and an increased presence of universities and colleges on campus. Dr. Bakken reported that the College s office for Business and Industry Services merged with continuing education in July 2015 to create a more comprehensive School of Professional and Continuing Education. This resulted in a new front door for non-credit learners and a strategic cross-selling approach that can be offered in different formats. The new School has received local and national recognition for innovation as well as digital badge excellence, which documents skill acquisition and is useful to both students and employers. Action Items III B Capital Projects Borrowing III B 1 Resolution Awarding the Sale of $4,150,000 General Obligation Promissory Notes, Series 2015-16C III B 1 a
4407 On November 4, 2015, the District Board authorized the sale of $4,150,000 of General Obligation Promissory Notes for the public purpose of the acquisition of movable equipment and technology costing $500 or more per unit or set ($2,650,000) and for the purpose of paying the cost of building remodeling and improvement projects ($1,500,000). Mr. Thomas introduced Ms. Michele Wiberg with PMA Securities, Inc., to report on the outcome of the sale. Ms. Wiberg reported that a total of five bids were submitted, with the winning bid coming from FTN Financial Capital Markets with a final true interest cost of 1.297 percent. As part of the sale process, Standard & Poor s affirmed the College s AAA rating. Ms. Wiberg recommended that the District Board adopt a resolution awarding the sale to FTN Financial Capital Markets. There was a motion by Mr. Pfaff, seconded by Ms. Bidar-Sielaff, to adopt the Resolution Awarding the Sale of $4,150,000 General Obligation Promissory Notes, Series 2015-16C. Motion approved. Resolution Authorizing the Issuance of Not to Exceed $4,150,000 General Obligation Promissory Notes, Series 2015-16D, and Setting the Sale Therefor III B 1 b Mr. Thomas stated that the District Board was being asked to approve a resolution totaling $4,150,000, which is the authorization to begin the borrow process. These funds would be used for building remodeling and improvement projects ($1,500,000) and for the acquisition of movable equipment and technology ($2,650,000). If approved by the District Board, a resolution will be presented at the February 3, 2016, meeting to award the sale of the bonds to the winning bidder from the bidding process. There was a motion by Dr. Stoner, seconded by Mr. Crombie, to adopt the Resolution Authorizing the Issuance of not to Exceed $4,150,000 General Obligation Promissory Notes, Series 2015-16D; and Setting the Sale Therefor. Motion approved.
4408 Truax Campus Goodman Softball Field Construction Project III B 2 Mr. Thomas stated that the Board was being asked to approve construction of the Goodman Softball Field located at Truax campus south of Anderson Street. The Irwin A. and Robert D. Goodman Foundation has pledged to fund this new field with a gift of $1,500,000 in March 2016 and an additional pledge of $1,500,000 over the next four years. The cost of the remodel project will not exceed $3,000,000, and is scheduled to occur from June through December 2016. There was a motion by Mr. Guttenberg, seconded by Mr. Halvorson, to: 1. approve the Truax Goodman Softball Field construction project; 2. authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process; 3. authorize staff to submit this project to the Wisconsin Technical College System for Board approval; and 4. authorize staff to identify this project in the Three-Year Facilities Plan. Motion approved. West Campus Request for Proposals III B 3 Mr. Thomas stated that the Board is being asked to grant permission for the College to send out a Request for Proposal (RFP) to identify existing vacant spaces on the west side of Madison. Mr. Thomas reminded the Board that the West Campus Transition Team recommended that the College continue to have a presence in west Madison after the current lease expires in June 2016 in a smaller leased space where continuing education and degree program courses could be offered. This space would not exceed 12,000 square feet and would include five to six general classrooms, two computer labs, a shared art and fitness classroom, kitchen classroom, office space, student lounge with vending area, and general storage space. The RFP will request a five-year lease term with three two-year renewal terms. A team of
4409 College staff and one of the College s real estate consultants will evaluate the RFP s and make a recommendation to the Board at a future meeting. Mr. Thomas clarified that the College is looking in the general southwest Madison area; the new location is not required to be within a specific proximity to the current west Madison location. There was a motion by Mr. Pfaff, seconded by Dr. Stoner, to authorize staff to develop and send out a Request for Proposals for up to 12,000 square feet of space on the west side of the Madison College District. Motion approved. Consent Agenda Items III B 4 Monitoring Report: Board Ends 1.1.2 and 1.1.3 III B 4 a General fund financial report as of November 30, 2015 III B 4 b Request for proposals/request for bids/sole sources III B 4 c Supplier payments greater than or equal to $2,500 and schedule of checks issued for the period November 16, 2015, through December 15, 2015 III B 4 d Employment of personnel III B 4 e Resignations and separations III B 4 f There was a motion by Ms. Bidar-Sielaff, seconded by Mr. Halvorson, to approve Consent Agenda items III.B.4.a. through f. as submitted. Motion approved. Adjournment V There was a motion by Mr. Pfaff, seconded by Ms. Bidar-Sielaff, to adjourn. Motion approved. The meeting adjourned at 7:23 p.m. Shiva Bidar-Sielaff, Secretary