May 6, 2015 Revised May 11, 2015 MEETING NOTICE

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1 May 6, 2015 Revised May 11, 2015 MEETING NOTICE NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in closed session at 4:30 p.m. on Wednesday, May 13, 2015, in room 148D, Madison Area Technical College, 1701 Wright Street, Madison, for a preliminary review and discussion of responses to and process regarding the Request For Proposal Number , Legal Services, as per Section (1) (e) Wis. Stats. NOTICE IS FURTHER HEREBY GIVEN that immediately following closed session, and anticipated no earlier than 4:45 p.m., the District Board will meet in open session in room 148D to conduct board development activities. NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board will hold its regular meeting at 5:30 p.m. in the Student Lounge, Room C1423, to consider the following: I. CALL TO ORDER A. Compliance with Open Meeting Law II. ROUTINE BUSINESS MATTERS A. Approval of April 8, 2015 Meeting Minutes (Pages 3-13) B. Public Comments III. NEW BUSINESS A. Information Items 1. Student Senate Presentation: FY Accomplishments & Current Initiatives (Pages 14-19) 2. Madison College Volunteer Center & Student Volunteerism (Pages 20-21) B. Communications 1. Board Chair s Report a. Appointment of Ad Hoc Nominations Committee b. Future Meeting & Event Schedule 2. Student Liaison Report 3. President s Report 1701 Wright Street, Madison, WI / madisoncollege.edu

2 C. Action Items 1. Madison Metropolitan Campuses: Property Management & Future Facilities (Pages 22-23) 2. Fiscal Year Budget Amendment (Pages 24-27) 3. Capital Projects Borrowing (Pages 28-32) a. Resolution Authorizing the Issuance of Not to Exceed $4,500,000 General Obligation Promissory Notes, Series C; and Setting the Sale Therefor 4. Fiscal Year Proposed Budget (Page 33) 5. Consent Agenda Items a. General fund financial report as of March 31, 2015 (Pages 34-36) b. Request for proposals/request for bids/sole sources (Page 37-38) c. Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period March 16, 2015 through April 15, 2015 (Pages 39-42) d. January-March service contracts (Page 43) e. Employment of personnel (Pages 44-47) f. Resignations and separations (Page 48) g. International travel (Pages 49-50) IV. CALENDAR OF EVENTS Board Meetings Wednesday, June 10, 2015 Monday, July 13, 2015 Spring Graduation Friday, May 15, 2015, 5:30 p.m., Alliant Energy Center Veterans Memorial Coliseum High School Completion Recognition Ceremony Thursday, June 4, 2015, 7:00 p.m., Mitby Theater V. ADJOURN cc: News Media Madison College Board Legal Counsel Administrative Staff Full-Time Faculty/ESP Local 243 Part-Time Faculty Local Wright Street, Madison, WI / madisoncollege.edu

3 4336 April 8, 2015 A meeting of the Madison Area Technical College District Board was held April 8, 2015, at Madison Area Technical College Downtown Education Center, 211 North Carroll Street, Madison, Wisconsin. Board members present: Carolyn Stoner-Chair, Kelly Crombie, Randy Guttenberg, Arlyn Halvorson, Joseph Hasler, Frances Huntley-Cooper and Joel Winn. Excused: Shawn Pfaff. Student representative present: Patty Hawkins. Also present: Jack E. Daniels-President; Jon Anderson-Legal Counsel; Tim Casper, Senior Executive-Special Assistant to the President; Keith Cornille, Senior Vice President- Student Development & Success; Charles McDowell, Vice President-Human Resources; Mark Thomas, Vice President-Administrative Services; Terry Webb, Provost; and Ellen Hustad- Recording Secretary. Others present: Valentina Ahedo, Manager-Downtown and South Madison Campuses; John Alt, Dean-Northern Region; Turina Bakken, Vice-Provost; Alaine Barr, Part-Time Instructor; Mary Bartholomew, Full-Time Instructor-Arts & Sciences; Linda Benzschawel, Full- Time Instructor; Jenna Bock, Student; Caslin Bohn, Student; Cindy Bowen, Campus Operations Manager-Fort Atkinson; Geoff Bradshaw, Director-International Education; Katarina Brown, Student; Jan Burch, Student; Marisa Cameac-Kenege, Student; Ann Camillo, Executive Assistant-Provost; Linda Camino, Student; Katie Coates, Student; Joshua Cotillier, Manager- Risk Management; Sarah Cronn, Student; Susan Crowson, Full-Time Instructor-Arts & Sciences; Cynthia Dallmann, Senior Program Coordinator-School of Academic Advancement; Andrea DeBauche, Student; Gene Devitt, Mansion Hill Neighborhood; Deb Diller, Librarian; Chuck Ditzler, Part-Time Instructor; Sandra Docter, Associate Dean-School of Applied Science, 3

4 4337 April 8, 2015 Engineering & Technology; Jane Fasse, Part-Time Instructor; Bob Fuller, Citizen; Sandra Garski, Full-Time Instructor; Kristin Gebhardt, Director-Human Resources; Larry Hansen, Full- Time Instructor-Arts & Sciences; Arielle Harmann, Student; Tammy Lee Haselden, Citizen; Tom Heaney, Project Consultant-Institutional Research & Effectiveness; Gretchen Hedrick, Citizen; Christine Henker, Administrative Coordinator-School of Academic Advancement; Cary Heyer, Interim Director-Communications/Strategic Marketing; Brady Hoffmann, Student; Mary Kamp, Student; Adam Kerzner, Student; Joanne Kirkland, Part-Time Instructor-Applied Arts; Paisley Koch, Student; Tiffany Laffin, Student; Chuck Lewandowski, Citizen; Steve Medall, Full-Time Instructor-Arts & Sciences; Janice Mettauer, Associate Dean-School of Academic Advancement; Fred Mohs, Downtown Madison, Inc. & Mansion Hill Neighborhood Association; Linda Nellen, Campus Operations Manager-Portage; David Nelson, Citizen; Deborah Newsome, Full-Time Instructor-Safety Education; Brian Nowicki, Controller; Laura Osinski, Full-Time Instructor-Arts & Sciences; Chris Page, Full-Time Instructor-Adult Basic Education; Marline Pearson, Full-Time Instructor-Arts & Sciences; Ric Poole, Student; Tony Przybylski, Full-Time Instructor-Arts & Sciences; Mirwais Qader, Chief Information Officer; Sylvia Ramirez, Budget Director; Schauna Rasmussen, Dean-Workforce Development; Karen Redfield, Citizen; Alex Richardson, Citizen; Colette Richardson, Student; Iris Richardson, Student; Katherine Rosing, Part-Time Instructor; Paul Sacaridiz, Associate Professor of Ceramics-University of Wisconsin-Madison; Olivia Schaentel, Student; Gregory Schulte, Full- Time Instructor-Applied Arts; Lynn Shafel, Full-Time Instructor-Adult Basic Education; David Shaul, Full-Time Instructor-Applied Arts; Jeff Smoller, Citizen; Mike Stark, Director-Facilities; Janet Stevens, Full-Time Instructor-Arts & Sciences; Guy Thorvaldsen, Full-Time Instructor- Arts & Sciences; Andrew Tremmel, Student; Julie Trimmel, Full-Time Instructor-Human 4

5 4338 April 8, 2015 Services; Ya-Ling Tsai, Full-Time Instructor; Michael Verveer, Citizen; Chris Wagner, Citizen; Taylor Witthohn, Student; Ali Zarrinnam, Director-Institutional Research & Effectiveness; and others. Call to Order I The meeting was duly noticed and called to order at 5:05 p.m. Routine Business Matters II Approval of Meeting Minutes II A There was a motion by Ms. Huntley-Cooper, seconded by Mr. Winn, to approve the meeting minutes of March 11, 2015, as submitted. Motion approved. Public Comments II B Dr. Stoner reviewed the guidelines for public comments, stating that due to the number of registered speakers there would be a two minute time limit per person. Dr. Stoner asked that each speaker come to the podium and state their name. Mr. Anderson clarified that the Board is here to listen to public comments and that the Board Chair controls the meeting. Madison College students Mary Kamp, Ric Poole, Caslin Bohn, Jan Burch, Katarina Brown, Arielle Harmann, Linda Camino, Gretchen Hedrick, Paisley Koch and Andrew Tremmel spoke of the value of the Downtown Education Center to students, the College and the community. The students noted the close proximity to arts and cultural activities in downtown Madison as well as to the University of Wisconsin. It was also noted that the downtown location serves a wide variety of students and is conveniently located on numerous bus routes. Mr. Mohs encouraged the Board to slow down and thoroughly consider the future of the Downtown Education Center and the educational opportunities it can provide before making any decisions. He suggested that the Board seek advice from a professional who has an interest in saving the Downtown Education Center facility to assess the extent of the building s mechanical 5

6 4339 April 8, 2015 and structural issues. Mr. Mohs stated that the Downtown Education Center can continue to serve a valuable function for the College. Ms. Pearson stated that this is a historic decision and encouraged the Board to invest in, renovate and grow the Downtown Education Center rather than relocating to another location that may offer fewer resources for students and may have unanticipated problems of its own. Ms. Pearson encouraged the Board to consider Mr. Mohs suggestion for a new assessment of the facility, rather than only considering the most expensive options that would be completed under a tight timeline. Mr. Devitt stated that he is chair of the Mansion Hill Neighborhood and that he had offered to help raise money when the college was considering moving the culinary program to the Downtown Education Center a few years ago. Mr. Devitt stressed that it is important for the college to have a presence in downtown Madison, and noted that the campus is easily accessible via public transportation. Mr. Hansen stated that he has worked at the Downtown Education Center for ten years, and has worked hard to make program connections between the college and the University of Wisconsin. Mr. Hansen expressed concern that the sale of the Downtown Education Center could impact pathway programs that have been established with the University of Wisconsin. Mr. Hansen further stated that access and location are extremely important to students. Ms. Haselden expressed concern that the Board was considering the sale of the Downtown Education Center, and shared historical information about the campus. Ms. Redfield stated she that taught at Madison College for twenty years, primarily at the Downtown Education Center. As an academic advisor at the University of Wisconsin, the possible sale of the Downtown Education Center is extremely important to her. Ms. Redfield 6

7 4340 April 8, 2015 stated that the location of the Downtown Education Center is the reason that so many Madison College students have transferred to the university, and that if the Board is serious about the College s transfer program it will vote to not sell the campus. Mr. Sacaridiz encouraged the Board to think about the importance of investing in downtown Madison. Mr. Sacaridiz stated that some of the most successful Madison College students transferring to the University of Wisconsin come from the Downtown Education Center, and this will dramatically change if the campus is closed. He encouraged the Board to consider the Downtown Education Center s economic impact and long-term social and civic benefits. Ms. Bartholomew stated that the growth of downtown Madison shows no signs of slowing down, and will continue to attract students to the Downtown Education Center. This campus location keeps the college connected to downtown Madison. She suggested that looking back in thirty years the College would agree that the right decision was to maintain the downtown campus location. Mr. Fuller stated that the Downtown Campus is in disrepair and asked why the building has not been better maintained. Mr. Fuller encouraged the Board to better maintain all Madison College campuses. Mr. Medall stated that he has been an instructor at the college for almost thirty years and is in favor of keeping the Downtown Education Center. He stated that he is very proud of the diversity at this campus. Mr. Medall stated that a cost benefit analysis should be conducted of alternative locations to demonstrate their benefit prior to making an informed decision. Ms. Crowson stated that contrary to rumors the biology lab at the Downtown Education Center is in good shape, and that she believed courses can be filled at the campus. 7

8 4341 April 8, 2015 Mr. Wagner stated that he resides and is employed in south Madison. Mr. Wagner spoke in support of Madison College and its value to the south Madison community. Ms. Kirkland encouraged the Board to slow down the process of determining whether to close the Downtown Education Center, stating that the campus has much to offer students. New Business III Communications III A Board Chair s Report III A 1 Future Meeting & Event Schedule III A 1 a Dr. Stoner reported on recent activities and reviewed the schedule for upcoming meetings and College events. Dr. Stoner recognized Ms. Huntley-Cooper for receiving the Urban League of Greater Madison s 2015 Impact Award, which recognizes community leaders who have established a record of consistent outreach to young professionals. Student Liaison Report III A 2 Ms. Hawkins did not have any student news to report. President s Report III A 3 Metro Campus Analysis III A 3 a Dr. Daniels reminded the Board of the Metro Campus Study which occured beginning in the spring of 2014 through the present time. The College began to consider the metro campus question and initiated the study as funding challenges continued to arise. In addition, access and offering the best learning environments for students were considered. Dr. Daniels shared information about the Downtown, South and West campuses that included enrollment trends, student demographics and facility conditions. Dr. Daniels presented three recommendations for the Madison metro campuses that were the result of this extensive study. 8

9 4342 April 8, 2015 Recommendation 1: Make a commitment to serve the South Madison community by granting the College the authority to research and secure a leased or owned site that represents the inclusion of defined comprehensive services and programming that are mission driven, fiscally sound and sustainable. Prior to researching and securing a site, a task force would be created to define a campus, center and site that meets accreditation standards and will be inclusive of the breadth and depth of services and programs to be offered. This task force would complete its work by August 1, The current South Madison lease would be addressed, which expires in Recommendation 2: End the lease at West Campus when it concludes in June A transition team would be created immediately to develop plans that address current and prospective students, program offerings, and future services to west Madison primarily west of the beltline, and to ensure an orderly transition from the facility currently occupied. This transition plan would be adaptable to future situations. Recommendation 3: Sell the Downtown Education Center after securing a site that will provide defined comprehensive programming and services that serve South Madison as indicated in Recommendation 1. A transition team would be created to address current and prospective students, program offerings, and continuing relationships with the University of Wisconsin and downtown arts community. The process for the eventual sale of the property would most likely occur over a two to three year period. A substantial offer or other option that would allow the College to move more expeditiously may be considered, providing that it is in the best interest of the College and its students. This recommendation also includes the authority to begin the process of reviewing options related to the sale of the Downtown Education Center, in addition 9

10 4343 April 8, 2015 to entering into any responsible and prudent agreement for the sale of the Downtown Education Center. Dr. Daniels stated that he has met with many community leaders, government officials, business organizations and interested individuals as these recommendations were developed, to inform them of the study and to garner their input. Going forward, this process will be an opportunity for the College to set standards for site determinations in the future that are based on enrollments as well as programs and services that are focused on student retention, persistence and success. Monitoring Report: Board Ends 1.2 and 1.3 III A 3 b Dr. Daniels introduced Dr. Cornille and Dr. Bakken to present information related to Board End 1.2 (Economic and Workforce Development) and 1.3 (Diversity Access and Success). Dr. Bakken presented data related to how the College is aligning programming with the workforce needs of the district, what the College is doing to ensure this alignment continues, and strategies for addressing underserved populations. Dr. Cornille presented demographic data and trends related to the district s diverse population as well as within the College s student, faculty and staff populations. Efforts to increase student diversity include enhanced recruitment efforts, partnerships with communitybased organizations, the offering of student programs aimed at increasing minority student success, and providing a welcoming environment. Faculty and staff diversity initiatives include the creation of a diversity office, enhanced recruitment efforts, and the College s affirmative action plan. Ms. Huntley-Cooper inquired about student diversity outside of Dane County. 10

11 4344 April 8, 2015 Fiscal Year Budget Update III A 3 c Dr. Daniels introduced Mr. Casper to provide an update on FY budget development. Mr. Casper presented updated revenue and expenditure estimates that have occurred since the last presentation to the Board in January. Mr. Casper noted that these reestimates will continue as the College obtains a better understanding of legislative action related to financial support for the Wisconsin Technical College System (WTCS) and as the WTCS develops FY tuition recommendations. The Board is scheduled to approve the FY budget for public hearing at their May 13, 2015 meeting. The public hearing and Board approval of the FY budget is scheduled for June 10, Action Items III B Fiscal Year Student Help Pay Rate III B 1 Students are employed throughout the district as tutors, clerical support, mailroom assistants, help desk assistants, food service workers, security staff, and numerous other positions. The College paid over 600 students as student help or College Work Study during FY Mr. Thomas stated that based on an analysis of similar occupations using Dane County and statewide data, the College is recommending the student pay rate of $9.25 per hour be maintained for FY , with a $1.00 per hour shift differential. There was a motion by Ms. Huntley-Cooper, seconded by Mr. Guttenberg, to approve maintaining the hourly wage rate of $9.25 per hour with a one dollar ($1.00) per hour shift differential for hours worked consistent with other nonexempt college employees for student help and College Work Study for Fiscal Year Motion carried. 11

12 4345 April 8, 2015 Truax Campus Athletics Department Remodel Project III B 2 Mr. Thomas stated that a remodel project was identified for funding as part of the capital projects planning process. This project would involve remodeling and reconfiguring the fitness center workout and exercise areas as well as office space, resulting in multiple user groups to be able to utilize the facility simultaneously. It would also create a more welcoming environment for users, multipurpose academic classroom space, and a more appropriate working environment for department employees, as well as providing safe clearances around all equipment. The cost for this remodel would not exceed $500,000 and would have an approximate start date of May There was a motion by Mr. Winn, seconded by Mr. Hasler, to: 1. approve the Truax Campus Athletics Department remodel project; 2. authorize staff to have detailed construction drawings and specifications prepared and proceed with the bidding process; 3. authorize staff to submit this request to the Wisconsin Technical College system for Board approval; and 4. authorize staff to identify this project in the Three-Year Facilities Plan. Motion approved. Consent Agenda Items III B 3 Monitoring Report: Board Ends 1.2 and 1.3 III B 3 a General fund financial report as of February 28, 2015 III B 3 b Request for proposals/request for bids/sole sources III B 3 c Vendor payments greater than or equal to $2,500 and schedule of checks issued for the period February 16, 2015 through March 15, 2015 III B 3 d 12

13 4346 April 8, 2015 Employment of personnel III B 3 e Resignations and separations III B 3 f International travel III B 3 g There was a motion by Mr. Crombie, seconded by Mr. Halvorson, to approve Consent Agenda items III.B.3.a. through g. as submitted. Motion approved. Adjournment V There was a motion by Mr. Halvorson, seconded by Ms. Huntley-Cooper, to adjourn. Motion approved. The meeting adjourned at 7:13 p.m. Joel D. Winn, Secretary 13

14 MADISON AREA TECHNICAL COLLEGE DATE: May 13, 2015 TOPIC: PRESENTER: Student Senate Presentation: FY Accomplishments & Current Initiatives Isaac Brown, Student Senate President Elected Student Senate Representatives Newly Elected & Sworn-In Officers: President: Amanda Love * Liberal Arts Transfer Vice President of Admin & Finance: Amber Lesniak Paralegal Program, Post Baccalaureate Vice President of Legislative Affairs: Melissa Zuengler * Liberal Arts Transfer Program Vice President of Public Relations: Amy Perez Liberal Arts Transfer Program Engineering Vice President of Team Development: Raquel Manning * Liberal Arts Transfer Program Newly Elected & Sworn-In Senators: Antonio Lama Liberal Arts Transfer Program Jae Hyeon Lee Liberal Arts Transfer Program Joel Ihnen Nursing Program (Reedsburg Campus) Madelaine Tempas * Baking & Decorating Arts, Culinary Arts Program Michael Schroeder Undeclared Degree Student Rhonda McGuire Business Mgmt, Human Serv, Lib Arts Transfer Program (Portage Campus) Stephan Blanz Emergency Med Tech & Liberal Arts Transfer Program 8 additional Senators will be elected in October Officers: President: Isaac Brown Liberal Arts Transfer President: Tariq Anjum Liberal Arts Transfer Program (resigned spring semester) Vice President of Administration & Finance: Dillon Lau Liberal Arts Transfer Vice President of Legislative Affairs: David Fernandez Liberal Arts Transfer Vice President of Public Relations: Sarad Aryal Liberal Arts Transfer Vice President of Team Development: Melissa Zuengler Liberal Arts Transfer Senators: AJ Cifuentes Liberal Arts Transfer Program Alison Malek Liberal Arts Transfer Program Amanda Love Liberal Arts Transfer Program Bishop Hughes Criminal Justice, Law Enforcement, Liberal Arts Transfer Program Isaac Brown Engineering, Liberal Arts Transfer Program Lina Marcela Perez Guzman Liberal Arts Transfer Program 14

15 Mark Thompson Electrical Engineer Technology Program Madeline Tempas Baking & Decorating Arts, Culinary Arts Program Michael Wong Liberal Arts Transfer Program (Watertown Campus) Rachel Rop Nursing Program (Reedsburg Campus) Raquel Manning Emergency Medical Tech & Liberal Arts Transfer Program (Portage Campus) Rhanda Viets Liberal Arts Transfer Program Tannen Todd Emergency Medical Technician Program & Business Plan Certificate Zeynab Ahmed Liberal Arts Transfer Program Advisor: Jacquelyn Dahlke, Coordinator, Student Life Office Student Senate Contact Information Website: Office: Truax Room C1438 Campus Telephone: (608) Student Senate Mission Statement The mission of the Student Senate is to represent all students enrolled for credit in post-high school divisions at Madison College. The Madison College Student Senate was established in 1961 and is further empowered by Wisconsin State Statute Madison College Membership & Representation Shared Governance Committees: (1) College Assembly; (2) Academic Council; (3) Diversity & Community Relations Council; (4) Employee Relations & Professional Development Council; (5) Facility Planning & Investment Council; (6) Fiscal management & organizational Effectiveness Council; (7) Information Technology Council; (8) Student Affairs Council College Committees & Boards: (1) Academic Appeals Board; (2) Americans with Disabilities Act (ADA) Committee; (3) Student Conduct Board; (4) Extenuating Circumstances Board; (5) Publications Board; (6) College Vice Presidents Advisory Board Senate General Assembly meets with the College President s Cabinet Senate President is designated as a Co-Chair for the Student Activities Board (SAB) at Madison College; the Senate Vice-President of Administration & Finance is designated as a voting member of SAB 15

16 Senate Standing Committees: Budget, Rules, Legislative Affairs, Public Relations, Team Development Senate Ad Hoc Committees: Commuter Services, Food & Health, Textbook, etc. Regional Senators each serve on the Engagement Committee for their campus: Fort Atkinson, Portage, Reedsburg and Watertown State of Wisconsin Wisconsin Student Government (Lobbying organization representing 16 technical college districts; hosts five statewide meetings per year and the Annual Legislative Seminar) National American Student Government Association July Metro bus ridership: 15,769 rides Student Senate Accomplishments August Student Engagement / Senate Recruitment Socials - 9 campuses Senate greets new students at WolfPack Welcome Luncheon with community partners to expand B-Cycle to northeast Madison 2 designated seats established on College Assembly and 1 seat for Senate on each of 7 College Councils (shared governance) Metro bus ridership: 5,944 rides September Student Engagement / Senate Recruitment Socials - 9 campuses Student Senate Candidate Forum Senate participates in Campus Fun Days Metro bus ridership: 58,396 rides Shuttle ridership: 15,197 16

17 October Election (9 Madison-based Senators, 1 Fort Atkinson, 1 Portage, 1 Reedsburg and 1 Watertown); 21 candidates, plus write-in candidates Swearing-In Ceremony, with first ever Senators from Regional Campuses 2 Free Bike Clinics Wisconsin Student Government Meeting - Moraine Park Technical College - Fond du Lac General Assembly meetings held via Zoom (video web conferencing tool connecting 4 campuses) Metro bus ridership: 65,296 rides Shuttle ridership: 11,377 rides November Shuttle Rider Appreciation Day (free treats & college folders for students) Wisconsin Student Government Meeting - Northcentral Technical College - Wausau Team Development (True Colors Workshop sponsored by ELT) Student Senate meeting with College President s Cabinet Metro bus ridership: 53,627 rides Shuttle ridership: 9,622 rides December Good Luck on Final Exams (free treats and #2 pencils for students) Team Development (Climbing at Boulders Gym) Senate President part of stage party for Madison College graduation ceremony Metro bus ridership: 46,044 rides (estimated) Shuttle ridership: 7,042 rides January WolfPack Welcome (participating student organization) Senate 54 th Anniversary Celebration (free cake for students) Wisconsin Student Government Meeting - Fox Valley Technical College - Appleton Wi-Fi service started as pilot project on East Shuttle for Spring 2015 Madison College Legislative Luncheon - Wisconsin State Capitol (6 student leaders; Senate President addressed legislators regarding technical college funding) Rolling shuttle stop at Commercial Avenue started as pilot project Leadership development (UW-Madison All-Campus Leadership Conference) Metro bus ridership: 43,652 rides (estimated) Shuttle ridership: 5,583 rides February WinterFest (participating student organization) Wisconsin Student Government Meeting in Madison Team Development (Dance Floor Theory Leadership Workshop) Annual Wisconsin Student Government Legislative Seminar in Madison 17

18 General Assembly meetings now held via Collaborate on Blackboard, video conferencing to connect all campuses Rolling shuttle stops at Commercial Avenue pilot program complete; decision to continue serving the campus Metro bus ridership: 55,026 rides (estimated) Shuttle ridership: 11,195 rides March Shuttle Rider Appreciation Day (free treats and information for students at Downtown Campus) Senate presents proposal to establish B-Cycle station at Truax; proposal approved Bike-friendly campus meeting with community partners Metro bus ridership: 53,031 rides (estimated) April 2 Free Bike Clinics Election (5 Officers, 5 Senators from Madison and 2 Regional Senators for ) Wisconsin Student Government Meeting - Mid-State Technical College - Stevens Point Annual Senate Leadership Merit Award to Amanda Love at Annual Celebration of Student Success May Student Senate Annual Presentation to the Madison College District Board Swearing-in ceremony Senate President part of stage party for Madison College graduation ceremony Student Senate Initiatives Textbook Cost Reduction (promote use of open-source textbooks & increase textbook donations for reserve in library) Commuter Services Enhancements (urge active involvement by the college; promote membership and use of B-Cycles, work with community partners to add B-Cycle stations in northeast Madison; add bike cages and Zap Stations, install bike repair stations, locker-room access for bicyclists, promote a Bike Club on-campus, work with Bicycle Federation to provide workshops for bicyclists; increase car-pooler parking incentives and explore ridesharing programs, like ZimRide; promote use of parking lot on Straubel Street) Advocate for an Integrated Sustainability Program at the College (energy efficiency; on-campus community gardens, greenhouses with aquaponics, composting, Farmer s Markets, Food Bank outlet; academic curriculum + facilities + food services) 18

19 Enhance Information to Help Students when Selecting Classes (link course and instructor descriptions to the online course registration process) Advocate for Gender Neutral Restrooms Affirm Gay, Lesbian, Bisexual and Transgender Students by including them in the new Multicultural Center to open Fall 2017 Provide Affordable Housing Resources for Students Advocate for a full-service Dental Clinic At Truax FOR INFORMATION ONLY 19

20 MADISON AREA TECHNICAL COLLEGE DATE: May 13, 2015 TOPIC: ISSUE: Madison College Volunteer Center & Student Volunteerism The Madison College Volunteer Center is a student organization within the Student Life Center. The Volunteer Center provides and supports service learning and volunteer opportunities to students attending Madison College that will further enhance the classroom educational experience and impact the community, creating an environment that cultivates student success. The Volunteer Center serves all Madison College students, faculty and staff by providing volunteer opportunities and supporting service learning. The Volunteer Center also serves the college by building and developing relationships that meet the needs of the community and provide opportunities for professional development for students. This year, the Volunteer Center has hosted 18 Community Based Organizations at monthly meetings. Inviting these organizations to share their volunteer opportunities at monthly meetings initiated Madison College students to participate in one-time and ongoing volunteer opportunities. The Volunteer Center tracks self-reported student volunteer hours through the Madison College Link (a webpage connecting students to clubs, college events and activities). Since July 1, 2014, 191 Madison College students reported 10,482 hours of community service in Madison, the surrounding communities and nationally. Per the Federal Agency for Service and Volunteering, every hour of service is worth approximately $22, which means the hours are valued at $230,604. Madison College students are making a tremendous contribution to our communities. New in Volunteer Center Recognized 29 Madison College students with the United States Presidential Service Award. The President s Volunteer Service Award (PVSA) is the premier volunteer awards program, encouraging citizens to live a life of service through presidential gratitude and national recognition. Student who completed at least 100 volunteer hours in a 12-month period received the award. Provided a successful Family Volunteer Day for students, faculty and staff to get involved while forging stronger relations with their family and instilling the importance of volunteering in the young. There were 13 families and 28 men, women and children participating. Created a successful partnership with Kindred Kids by providing monthly on campus community service opportunities. 20

21 Provided a Kids Clothing Sale that was affordable for all Madison College students (through Kindred Kids partnership). Alternative Break Trips Kanab, Utah January 4-10, 2015 Best Friends Animal Society 10 students and 2 faculty members for seven days Faculty Lead: Dr. Clarissa Sheldon (Veterinary Technician Program) Student Leads: William Garrett (Human Services Program) & Nicole Latus (Veterinary Technician Program) New Orleans, Louisiana March 15-22, 2015 St. Bernard Project 11 students and 1 faculty member for seven days Faculty Lead: Sandy Thistle (Building Construction & Remodeling) Student Lead: Alan Canacasco-Rubio (Liberal Arts Transfer) & Angie Banks (Photography) Learning Outcomes Community service and civic engagement support the mission of the Student Life Center, Student Development and Success, and Madison College by providing students with experiential opportunities that support and foster lifelong success and learning within our communities. Students gain or develop new skills and/or are exposed to different people, places and life experiences. Students have described their volunteer experiences as: confirmation of career choice and the ability to apply learned skills, life changing; the experience has impacted their choice of study and career, gaining a higher level of awareness of community needs and organizations served, improving interpersonal, communication and conflict resolution skills, increasing level of comfort working in small groups and teams, a newfound appreciation and awareness of diverse perspectives and populations, increasing awareness of social justice issues, and developing a commitment to future service. FOR INFORMATION ONLY 21

22 MADISON AREA TECHNICAL COLLEGE DATE: May 13, 2015 TOPIC: Madison Metropolitan Campuses: Property Management and Future Facilities Madison Area Technical College has five campuses within the Madison metropolitan area. Two of those campuses are leased facilities and the remaining three are owned facilities. The leased facilities have terms that will end in in 2016 (West) and 2017 (South). The Downtown Education Center (DTEC) has seen enrollment declines and the cost of maintenance of that facility has become prohibitive. Based upon the College s mission, vision, and values, the institution needs to determine how it will serve the Madison metropolitan area in the future. The future actions the College takes must give consideration to the recent public policy changes that have placed limitations on the College s revenue generating capacity and be financially sustainable. West Campus The West Campus lease, which began in 2009, will be subject to renewal in June, Based upon the lease agreement, the College must notify the lease holder of its intent to renew lease terms beyond June 2016 in June of The West Campus s lease is a triple net lease inclusive of lease payment, any maintenance, improvements, and repairs, and property taxes. Enrollment has declined significantly at West Campus due to the building of the Human and Protective Services Building at Truax and the programs associated with that new facility moving from the West Campus to Truax. West was acquired to serve the rapidly increasing enrollment associated with the recent recession and its immediate aftermath ( ) as well as provide surge space for the Human and Protective Services programs while the new facility was being constructed at Truax. Downtown Education Center (DTEC) DTEC is housed in the former Madison Central High School. There are two buildings on the current DTEC site. One of those buildings was built prior to 1920 and the other in 1950 as an addition. In 1987, another addition to the facilities resulted in a solarium. A review of the building s infrastructure resulted in an approximate $30 million estimate to renovate. Enrollment has significantly declined due to the Health Education Center being constructed at Truax and the associated health care programs moving from DTEC to the new facility. The Barbering/Cosmetology program is scheduled to move from DTEC to Truax in 2017, vacating additional space in the DTEC facility. 22

23 South Campus South Campus has been located at Villager s Mall in South Madison since South Campus s lease ends in Enrollment is low at South Campus and no comprehensive services are permanently located at South Campus. South Campus originally was established to bring educational services to South Madison. There are three recommendations for action. RECOMMENDATION 1: Commit to serving the South Madison community. The District Board shall authorize the College to research sites in South Madison and recommend a site that supports the delivery of comprehensive services and programming. The District Board must approve the recommended offer or option prior to finalizing any agreement. That site may be leased or owned. Concurrent with researching and securing a site, the current South Madison lease will be addressed to ensure no disruption of services in South Madison. Prior to beginning the process of researching and securing a site, a College task force will be created to define what a campus, center and site means, meeting the accreditation standards and being inclusive of the breadth and depth of services and programs to be offered in each of those categories. The task force should complete its work by August 1, RECOMMENDATION 2: Conclude the lease at West Campus by June, 2016 per the existing agreement. A College transition team shall be created immediately to develop plans that addresses current and prospective students, program offerings, future service to west Madison (primarily west of the Beltline), and to ensure an orderly exit from the currently occupied facility. RECOMMENDATION 3: Concurrent with securing a site that will provide defined comprehensive services and programming that serves South Madison as indicated in Recommendation 1, procedures related to the prudent and responsible disposition of DTEC will be developed and presented to the Board for its input and approval. Options received through the approved procedure will be presented to the District Board for its approval in accordance with existing policy and regulations. Any substantial offer or other option received by the College that would allow the College to move more expeditiously may be considered for approval by the District Board providing that it is in the best interest of the College and its students. Any agreement related to the disposition of l DTEC shall be subject to approval by the District Board. Subsequent to the acceptance of an offer by the Board, a transition team will be created to address issues related to DTEC and its current and prospective students, program and service offerings, and the College s continuing relationships with the University of Wisconsin-Madison and the downtown arts community. ACTION: Approve the recommendations as presented. 23

24 Madison Area Technical College DATE: May 13, 2015 TOPIC: ISSUE: Fiscal Year Budget Amendment Background: Wisconsin State Statute Chapter 65.90(5)(a) states: the amount of tax to be levied or certified, the amounts of the various appropriations and the purposes for such appropriations stated in a budget required under sub.(1) may not be changed unless authorized by a vote of two-thirds of the entire membership of the governing body Wisconsin s Administrative Code, TCS 7.05(7) states the Changes to the budget approved by the district board shall be by fund type or function within a fund type and shall be in accordance with s.65.90, Stats. In addition, the Madison Area Technical College District Board adopted policies of governance on March 12, 2014 and revised July 14, 2014, which gives broad general guidance on significant matters of the District, in the form of Executive Limitations (EL). The Board Policy related to budgeting requires: propose a balanced budget with 1) accurate projection of revenues and expenditures, 2) separation of capital and operational items, 3) projections of cash flow, and 4) disclosure of planning assumptions. The Fiscal Year budget was approved by the District Board on June 11, 2014 and modified on December 10, In accordance with State Statute 65.90(5)(a) and the Wisconsin Administrative Code TCS 7.05(7), and to adhere to the District Board s policy, budget amendments for FY should be adopted by the District Board. Special Revenue Aidable Fund Adjustments: Special Revenue Aidable Fund Revenue Adjustments: Increase revenues by $568,462 for net change in Federal, State, and Student Fees received for FY14-15, but not included in the December modified budget. Special Revenue Aidable Fund Expenditure Adjustments: Increase expenditures by $562,656 for additional Federal and State grant awards and additional Continuing Education Contracts for FY The net result of the Special Revenue Aidable Fund modifications is a net increase of $5,806 to Fund Balance with no net impact on tax levy between General Fund and Special Revenue. 24

25 Debt Service Fund Adjustments: Debt Service Fund Revenue Adjustments: Add receipt of Premiums on Notes issued from FY14-15 Capital Borrows in the amount of $706,163. Debt Service Fund Expenditure Adjustments: Increase in expenditures for additional payments on long-term principal and interest due to changes in borrow payment scheduling of $711,809. Debt Service Fund modifications result in a net decrease of $5,646 to the retained earnings and fund balances compared to the initial FY14-15 Budget with no net effect on the tax levy. ACTION: Approve the budget modifications for FY Note: Approval by the District board requires a favorable vote of at least six (6) board members. 25

26 Madison Area Technical College District SPECIAL REVENUE - AIDABLE FUND Budget Modification District: Fiscal Year: Fund: Madison Area Technical College Special Revenue-Aidable Fund Modified Modified Amount Budget Budget of Change Date Adopted: 12/10/2014 5/13/2015 RESOURCES: Local Government $ 1,585,000 $ 1,585,000 $ - State Aids 4,048,835 4,101,448 52,613 Program Fees 343, , ,282 Material Fees 49,559 69,651 20,092 Other Student Fees 429, , ,362 Institutional 3,158,720 3,158,720 - Federal Aids 4,720,960 4,865, ,113 Transfers from Reserves and Designated Fund Balances (1) 6,162 6,162 - Other Funding Sources Total Resources $ 14,342,363 $ 14,910,825 $ 568,462 USES Instruction $ 11,857,245 $ 12,405,331 $ 548,086 Instructional Resources 85,152 85,152 - Student Services 2,327,966 2,327,966 - General Institutional Physical Plant - 14,570 14,570 Public Service Transfers to Reserves and Designated Fund Balances (2) - 5,806 5,806 Other Uses Total Uses $ 14,270,363 $ 14,838,825 $ 568,462 Changes in Fund Balance: No change, due to creation of an intentionally "balanced budget" for this fund. Note: (1) Eight months actual and four months estimate. Timothy Casper District Contact (1) The specific reserves / designations modified are: Designated for Operations - Total Specific Reserve / Designation Resources - (2) The specific reserves / designations modified are: Designated for Operations 5,806 Total Specific Reserve / Designation Uses 5,806 26

27 Madison Area Technical College District DEBT SERVICE FUND Budget Modification District: Fiscal Year: Fund: Madison Area Technical College Debt Service Fund Current Modified Amount Budget Budget of Change Date Adopted: 6/11/2014 5/13/2015 RESOURCES: Local Government $ 30,153,237 $ 30,153,237 $ - Institutional - 706, ,163 Transfers from Reserves and Designated Fund Balances (1) - 5,646 5,646 Other Funding Sources Total Resources $ 30,153,237 $ 30,865,046 $ 711,809 USES Physical Plant $ 29,808,140 $ 30,519,949 $ 711,809 Transfers to Reserves and Designated Fund Balances (2) Other Uses Total Uses $ 29,808,140 $ 30,519,949 $ 711,809 Timothy Casper District Contact (1) The specific reserves / designations modified are: Reserve for Debt Service 5,646 Total Specific Reserve / Designation Resources 5,646 (2) The specific reserves / designations modified are: Total Specific Reserve / Designation Uses - 27

28 MADISON AREA TECHNICAL COLLEGE DATE: May 13, 2015 TOPIC: ISSUE: Capital Projects Borrowing The approved FY budget includes the capital projects budget and authorized the borrowing of $21,000,000. The initial process to borrow for capital projects includes securing bond counsel opinion and receiving the ratings from Moody s and Standard & Poor s. RECOMMENDATION: The attached resolution is the initial authorization to begin this process and totals $4,500,000, including $1,500,000 for building remodeling and improvement projects and $3,000,000 for the cost of acquisition of movable equipment and technology. Once the borrowing is authorized, the resolution is published as a public notice per Section 67.12(12)(e)5 of the Wisconsin Statutes. Bids are then received. A second set of resolutions will be forthcoming to the Board meeting in June to award the sale of the bonds to the lowest bidder from the bidding process. Adopt the Resolution Authorizing The Issuance Of Not To Exceed $4,500,000 General Obligation Promissory Notes, Series C; And Setting The Sale Therefor. 28

29 RESOLUTION NO. RESOLUTION AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $4,500,000 GENERAL OBLIGATION PROMISSORY NOTES, SERIES C; AND SETTING THE SALE OF THE NOTES WHEREAS, the Madison Area Technical College District, Adams, Columbia, Dane, Dodge, Green, Iowa, Jefferson, Juneau, Marquette, Richland, Rock and Sauk Counties, Wisconsin (the "District") is presently in need of $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects and $3,000,000 for the public purpose of paying the cost of the acquisition of movable equipment, and there are insufficient funds on hand to pay said costs; WHEREAS, the District hereby finds and determines that the projects are within the District's power to undertake and serve a "public purpose" as that term is defined in Section 67.04(1)(b), Wisconsin Statutes; and WHEREAS, technical college districts are authorized by the provisions of Section 67.12(12), Wisconsin Statutes to borrow money and to issue general obligation promissory notes for such public purposes. NOW, THEREFORE, BE IT: RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $1,500,000 for the public purpose of paying the cost of building remodeling and improvement projects; and be it further RESOLVED, that the District shall issue general obligation promissory notes in an amount not to exceed $3,000,000 for the public purpose of paying the cost of the acquisition of movable equipment; and be it further RESOLVED, that Section 1. Authorization and Sale of the Notes. For the purpose of paying the costs specified above in the amounts authorized for those purposes, there shall be borrowed pursuant to Section 67.12(12), Wisconsin Statutes, the principal sum of not to exceed FOUR MILLION FIVE HUNDRED THOUSAND DOLLARS ($4,500,000) from a purchaser to be determined by subsequent resolution of the District Board (the "Purchaser"). To evidence such indebtedness, the Chairperson and Secretary are hereby authorized, empowered and directed to make, execute, issue and sell to the Purchaser for, on behalf of and in the name of the District, general obligation promissory notes aggregating the principal amount of not to exceed FOUR MILLION FIVE HUNDRED THOUSAND DOLLARS ($4,500,000) (the "Notes"). There shall be levied on all the taxable property of the District a direct, annual, irrepealable tax sufficient to pay the interest on the Notes as it becomes due, and also to pay and discharge the principal thereof within ten years of the date of issuance of the Notes. QB\

30 Section 2. Notice to Electors. Pursuant to Section 67.12(12)(e)5, Wisconsin Statutes, the Secretary shall, within ten (10) days of adoption of this Resolution, cause public notice of the adoption of this Resolution to be given to the electors of the District by publishing notices in the Wisconsin State Journal, the official newspaper of the District. The notices to electors shall be in substantially the form attached hereto as Exhibits A and B and incorporated herein by this reference (collectively, the "Notice"). Section 3. Sale of the Notes. The Notes shall be offered for public sale. At a subsequent meeting, the District Board shall consider such bids as may have been received, take action on the bids and specify the terms of and interest rates on the Notes. Section 4. Official Statement. The Secretary shall cause an Official Statement to be prepared by PMA Securities, Inc. The appropriate District officials shall determine when the Official Statement is final for purposes of Securities and Exchange Commission Rule 15c2-12 and shall certify said Statement, such certification to constitute full authorization of such Official Statement under this Resolution. Section 5. Conflicting Resolutions; Severability; Effective Date. All prior resolutions, rules or other actions of the District Board or any parts thereof in conflict with the provisions hereof shall be, and the same are, hereby rescinded insofar as the same may so conflict. In the event that any one or more provisions hereof shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provisions hereof. The foregoing shall take effect immediately upon adoption and approval in the manner provided by law. If any of the Notes may be subject to a petition for referendum, any action with respect to the sale of the Notes shall be subject to the condition that no petition for referendum has been filed within thirty (30) days of publication of the Notice provided for under Section 2 of this Resolution or, if a petition is filed, that any required referendum approval is obtained. Adopted, approved and recorded May 13, Attest: Chairperson Secretary (SEAL) QB\