Dadra and Nagar Haveli Planning and Development Authority 1 st Floor, Right Wing, New Collectorate Building, Amli, Silvassa- 396 230. 0260-2630147, email:dnhpda@gmail.com No.DNHPDA/TENDER/107(104)/2014 Dated: 11.12.2014 EXPRESS OF INTEREST The Executive Engineer, Dadra and Nagar Haveli, Planning & Development Authority, Silvassa on behalf of Dadra and Nagar Haveli Planning & Development Authority invites sealed tender from approved and eligible Consultant / Consultancy Firm/ Structural Engineer, so as to reach to the undersigned on or before 29.12.2014 (15.00 hrs) by RPAD or to be deposited in the tender box kept in the office of the undersigned, for the below mentioned work, Sl. No. Name of work Earnest Money Deposit Tender fees non refundable Time Limit (1) (2) (5) (6) (7) 1 Consultancy services for preparation of detailed project report for construction of Cable Stayed pedestrian bridge at Rs 50,000/- Rs 5000/- 03 Months Damanganga River Front, Silvassa, D.N.H. Date of Issue of Blank tender form Physical submission of Tender Fees, EMD, Experience Certificate, Registration, VAT Registration, and other documents, etc. in hardcopy in the office of Tender Inviting Authority by RPAD, Speed Post, Courier along with the Price Bid On line opening of Financial Bid 26.12.2014 (up to 15.00 hrs) 29.12.2014 (up to 15.00 hrs) 31.12.2014 (16.00 hrs) The right to reject any or all tender without assigning any reasons thereof is reserved with the tender inviting authority. Copy to: 1. All Head of Office, for vide publicity. 2. F.P.O. for vide publicity. Sd/- (Suresh B.Patel) Executive Engineer, Dadra & Nagar Haveli Planning & Development Authority, Silvassa,
TENDER/BID DOCUMENTS Terms and conditions for engagement of Consultant for Consultancy services for preparation of detailed project report for construction of Cable Stayed pedestrian bridge at Damanganga River Front, Silvassa, D.N.H. Issue to: Date: Executive Engineer DADRA AND NAGAR HAVELI PLANNING AND DEVELOPMENT AUTHORITY, DADRA AND NAGAR HAVELI, SILVASSA.
..2.. 1.0 Introduction of the project.. The Dadra and Nagar Haveli Planning and Development Authority, Dadra and Nagar Haveli has propose to undertake the Project for construction of Damanganga River Front Development at Silvassa and the propose bridge is one of the component of the said development. Project Location : Damanganga River Front Development at Silvassa, D&NH, UT. 2.0 Scope of works.. The main description of the work to be handled by the consultant shall include: 2.1 Visiting the site, discussing details with PDA and other authorities of DNH and attending meeting etc. as and when required. 2.2 Lay out Plan shall be provided by the DNHPDA. The soil testing shall also be provided by the DNH PDA on acceptance of final architectural drawing.. 2.3 Preparation of detailed specifications as required. 2.4 Preparing necessary detailed architectural drawings, plan elevation and structural design, working drawing etc. including cross sections with all required details. 2.5 Power Point Presentation and obtaining approval from competent authorities. 2.6 Modifying Plan and Estimate if necessary and obtaining PDA s final approval including association in presentation and discussion with authorities at local level including all liasoning work required for a approval of the work. 2.7 Preparation of PERT/CPM charts for ensuring timely completion of the work and reviewing the progress of work as time allowed in tender Agreement. 2.8 Preparation of working drawings and such detailed drawings required for successful execution and completion. 2.9 Assisting in litigation cases that may arise out of the contracts entered into in respect of any of the related works. 2.10 On completion, making available one copy of as-built drawings on tracings to PDA & one in C.D. with all details of services provided their level etc. for useful maintenance and office records etc. 2.11 making available prints of working drawings as may be required during the progress of work. 2.12 Providing working drawing during execution of works incorporating all the changes in drawings etc. as may be required during the progress of the work. 2.13 Requiring issuing all certificates that may be required during the progress including completion certificate and stability certificate as per the Byelaws and National Building Code or other IS Codes and special norms applicable for Cable Strayed Bridge.
2.14 Providing site supervision with periodical visits as and when required. 2.15 To submit all documents on completion of work for the purpose of stability certificate and other local requirements. 2.16 Consultant shall prepared a programme and submit it to the Executive Engineer, PDA, Silvassa for preparation of the drawings. NIT etc. within one weeks. From the signing of agreement. 2.17 Consultant shall develop conceptual plan giving layout and other requirement. On approval of the same by PDA, consultant shall take up the further work of detailed architectural drawing, structural design, and detailed engineering works for the proposed work. 2.18 Preparation of the detailed RCC/Structural Design, Architectural and engineering works as per sound engineering practices. The design shall meet the requirements of relevant BIS, IRC and IS codes and standards as amended upto date or in its absence, accepted requirements for such works. Based on detailed design consultant shall prepare a detailed Estimate in PDA / PWD pattern with necessary analysis and justification and submission same to the Executive Engineer, PDA. The consultant shall also provide four sets of Estimate with all engineering calculations structural design & drawings in soft and hard copy format. In addition to this consultant shall provide 4 sets of structural design & drawing in soft and hard copy format which shall further submitted to any government institution as decided by PDA for vetting purpose. 2.19 Consultant shall provided Electrical Design, specification, BOQ and Drawings for tendering consisting of lighting layout and conducting, low current system layout, External cable layout single line diagram of electrical system. [Minimum 4 sets]. 2.20 Any other services in the subject as the work/site demands. 2.21 3 D presentation as and when required and association in presentation with at all level. 2.22 Vetting of structural design as per direction of PDA and consultant shall also attended the discussion panel during proof checking and if any modification is require he shall be carry out immediately and submit the 4 sets of all structural drawings alongwith soft and hard copy of calculation. 3.0 Copyright, number of drawings sets etc.. 3.1 The fee to be paid as provided will be for full discharge of the functions to be performed by the consultant and no claim whatsoever shall be entertained by the Executive Engineer, PDA in respect of any proprietary right of the parts of any other party relating to the drawings etc. The consultants indemnify and keep indemnified Executive Engineer, DNHPDA / Dadra and Nagar Haveli Planning and Development Authority and UT Administration against all such claims cost and expenses paid by PDA in defending themselves against all such claims. The Consultant shall keep PDA indemnified against any claim concerning any other parties in connection of the discharge of their responsibilities for this work. 3.2 All data collected, survey and investigation report etc. all; drawings architectural and engineering or other services/utilities (internal and external) would be supplied by the consultant as required for submission to all the local bodies and other authorities plug sets required by the Executive Engineer, PDA itself being not less than six sets of prints and one reproducible copy in the same size. If there is any revision of any data, detail in any drawing for any reason same number of drawings shall be re-issued without any extra charge. All the drawings will become the property of the Dadra and Nagar Haveli Planning and Development Authority / Administration of D & NH and it will have the right to use the same anywhere else but only at its own risk and responsibility.
The drawings cannot be issued to any other persons, firm or authority, except to the associates and sub Consultants of the Consultants or used by the Consultants for any other project. No copies of any drawings or documents shall be issued to anyone except the DNHPDA/ U.T. Administration and/or his authorized representative. 4.0 CONSULTANTS RESPONSIBILITY.. Consultants shall be responsible for. 4.1 Planning Stage/Survey and investigation. (a) (b) (c) (d) Understanding the client s requirement, visit of site preparation of conceptual drawing/scheme. Revising the scheme to suit the client s need as and when required, no extra payment will be paid for the same. Preparing specification considering cast economics of the project ensuring soundness and stability; highlighting the cost effectiveness and feasibility criteria. Revising the specifications to suit the various parameters required for successful execution of project. 4.2 Statutory Approval Stages (a) On approval of conceptual scheme from the client s, preparing drawings and other documents for submission to statutory authorities. (b) Doing necessary corrections/amendments/modifications, if required, for approvals from Statutory Authorities. (c) Any modification/ changes made at any stage shall be get approved from Executive Engineer, PDA before resubmitting to Statutory Authorities. 4.3 Tender Stage (a) (b) (c) Preparation of detailed layout, site plan, architectural drawings, structural drawing, Cross section, of building and other structures, services drawings and including details of specifications of all special items of work. Obtaining approval of the employer to above and modification if considered necessary by the Executive Engineer, PDA. To prepare drawings for obtaining approval of local and other authorities. 4.4 Construction Stage The Consultant would (a) Release such architectural, structural and services working drawings specification and details, which may be required for proper execution of the work. (b) (c) Obtained Executive Engineer, PDA, Silvassa approval for any material deviation in design or cost, as in the working drawings, schedules and specifications from the approved scheme. Consultant shall carry out necessary periodic supervision and inspection as and when required by the Employer to verify that the works are being executed generally in accordance with the working drawings and as per
architectural/structural drawing and concept and best engineering practices be adopted. (d) Preparation & submission of completion drawings and as-built drawings 5.0 Payment of Remuneration 5.1 The PDA shall paid the following fees on % basis to consultant for the professional services to be rendered by him.. [Not to be quoted here, to be quoted in as per Schedule B.] 5.2 For the purpose of calculation of fee, the estimated cost of work as referred shall exclude the following (a) (b) (c) (d) (e) Cost of Land. Cost of any services which are not designed or planned by the Consultant or unapproved by the Executive Engineer, PDA, Silvassa. Cost of any anfractuous of work, demolition etc. All payments made to local bodies. Cost of overheads and administrative expenses, advertisements charges of the department. 5.3 The fees shall be paid only on the basis of estimated cost of the work/project. However, in cases it is not mentioned, this shall paid on actual cost of construction which shall include entrusted services on admissible items subject to a ceiling of cost of approved Preliminary estimate or the approved revised preliminary estimate where such revision was considered necessary. In the event of authorized changes in the scope of work leading to recasting of the said estimate, the ceiling shall be based on the cost including such extra cost of the approved modifications or the actual cost of construction of such work including modifications whichever is lower. The schedule of payment at various stages is as per Clause (6). 5.4 Service tax as applicable shall be paid to the consultants by the DNHPDA. 5.5 The above fee at clause (5.1), is inclusive of fees payable by the consultant to any other sub consultant and associated consultant and nothing extra shall be payable by the Executive Engineer, PDA. 5.6 The above fees shall be inclusive of the expenditure on any outstation visit by the consultant or his representatives for the purpose of the work/project. 5.7 The Consultants shall have to make all arrangements for any other facilities required by his staff at his own cost. 5.8 The compensations of Rs.500/- per default shall be recovered by the PDA from the Consultant s senior representative for not attending prefixed meetings a for discussions, assistance to PDA in completing the work/project, provided that no such compensation will be recoverable, if in the opinion of the Executive Engineer of PDA that such failure to attend the meeting was for reason beyond the control of the consultant/s. 5.9 The fee shall be finally paid on the basis of Preliminary Estimate or revised Preliminary estimate or actual cost whichever is lower. 6.0 MODE OF PAYMENT. The successful bidder will be paid proportionally to the job on percentage basis as under. Sr. No. Activity Payment % Cumulative % 1. On appointment / Signing of Agreement / Acceptance of offer 2. On submitting conceptual designs and rough estimate of cost. 5% 5% 5% 10%
3. On submitting the required preliminary scheme / 5% 15% Architectural drawings and prospective views for the Client s approval along with the preliminary estimate of cost. 4(a) On incorporating Client s suggestions and 5% 20% submitting Revised drawings for approval from the Client /statutory authorities, if any 4(b) Preparing and on submission of detail Structural 10% 30% Design, calculations, Structural Drawings and providing technical assistances for clearance of designs to vetting agency / any Government institution engaged by the UT Administration for vetting / Proof checking verification including adopting modification in design and drawings as suggested. 5. Preparing and On submission of Detail 10% 40% estimates as per plan and design (Civil & Electrical and other utility services) including specification and schedule of quantities, rate analysis etc. to client department. 5(a) Upon Clients / statutory approval necessary for 5% 45% commencement of construction, where ever applicable. 6. On inviting, receiving and analyzing tenders; 10% 55% advising client on appointment of contractors. 7(a) On submitting working drawings and details 10% 65% required for commencement of work at site. 7(b) (i) On completion of 20% of the work. 5% 70% (ii) On completion of 40% of the work. 5% 75% (iii) On completion of 60% of the work. 5% 80% (iv) On completion of 80% of the work. 5% 85% (v) On Actual completion. 5% 90% 8 On submitting completion report and drawing for issuance of completion / occupancy certificate by statutory authorities, wherever required and on issue of as built drawings. 10% 100% Note:- (i) The fees structure indicated Sr. No. 1 to 5 for entire project inclusive of all components to be executed in Phase manner which inclusive of detailed structural drawing of each components, detailed estimate, tender documents and physical model of the project. 7.0 Addition and Alteration. 7.1 The Executive Engineer, PDA, Silvassa shall have the right to request in writing changes, additions, modifications or deletions in the design and drawing of any part of the work and to request in writing additional work in connection therewith and the consultants shall comply with such request. If the PDA deviates substantially from the original work/scheme which involves for its proper execution extra services, expenses and extra labour on the part of the consultants for making changes and additions to the drawings specifications or other documents due to rendering major part or the whole of his work in fractious and the consultants may then be compensated for such extra services and expenses on quantum merit basis at percentage applicable under this agreement and to be determined mutually unless such changes, alterations are due to consultants own omission and/or discrepancies including changes required by consultants of all internal, external utilities and services the decision of the executive engineer PDA, Silvassa shall be final on whether the deviation and additions are substantial as requiring any compensation to be paid to the Consultants. However for the minor modification or alteration which does not affect the entire design planning etc. no amount will be payable. 7.2 If it is found after call of tender that the acceptable tender is not within the amount sanction then the consultants shall if so desired by the executive engineer, PDA, Silvassa take steps to carry out necessary modifications in the
design and specification to see that tendered cost does not exceed the corresponding provision in the Preliminary estimate by more than 5%. The consultants shall not be paid anything extra for such modification. 7.3 The Consultants shall not make any deviation, alterations, additions to or omissions from the work shown/described and awarded to the contractor except through and with prior approval of the Engineer-in-charge in writing. 8.0 Abandonment of work. If the Consultants abandons the work for any reason whatsoever or becomes incapacitated from acting as Consultants as aforesaid, the Executive Engineer, PDA, Silvassa shall make full use of all or any of the drawings prepared by the Consultants and that the Consultants shall be liable to pay such damages as may be assessed by the Executive Engineer, PDA, Silvassa. Provided, however, that in the event of the termination of the agreement being under proper notice as provided in the clause hereinafter, the Consultants shall be entitled to all such fee for the services rendered and liable to refund any excess payment made to him over/and above which is due to him in accordance with the terms of this agreement, for the service rendered by him till the date of termination of the agreement. 9.0 Termination. That the agreement shall be terminated at any time by Executive Engineer, PDA, Silvassa giving one month s notice to the Consultant and in the event of such termination, the Consultants shall be entitled to all such fee for the services rendered and liable to refund the excess payment, if any made to him over and above what is due in terms of the agreement on the sate of termination and the DNHPDA may make full use of all or any of the drawings prepared by the Consultants. The determination of entitle fees shall be as determined by Executive Engineer, PDA, Silvassa which will be final & binding. 10.0 Document to be submitted alongwith offer 10.1 Applicant s Bio-data. 10.2 Any other relevant data to prove competency 10.3 The applicant should give their acceptance of all terms and conditions by signing each page with page numbering of the documents failing which the bid will not be entertained. 11.0 Processional fee. 11.1 The applicant shall quote professional fee as per Schedule B 12.0 Guarantee. The Consultants shall re-design at his own cost any portion of Structure if not found suitable/stable then the repair, Re-habitation or remedial measures as its cost which due to his failure to use a reasonable degree of design skill, shall be found defective within one year from the date of start of regular use of the portion of work affected. The Executive Engineer, PDA, Silvassa grant right of access to the Consultants of these portions of the work claimed to be defective for inspection. Incase of failure of the Consultant to the above, the Executive Engineer, PDA, Silvassa would attend to it as the risk of cost of the Consultant. The Executive Engineer, PDA, Silvassa shall make good the loss by recovery from the dues of the Consultants incase of failure to comply with the above clause. 13. Time limit. 13.1 The time frame including all exercise required for preparation architectural drawing, RCC design, working drawing etc. shall be 90 days from the date of issue of work order. 14.0 Technical Audit
14.1 The Consultants shall assist PDA in evaluating the tenders preparing market rate justification and selection of contractors/vendors etc. 14.2 The consultant shall ensure that the Structure has been designed as earthquake resistant structure and shall issue a certificate in this respect. 15.0 General 15.1 The Consultants shall be fully responsible for the technical soundness of the work including those of the specialists engaged, if any by him and also ensure that the work is carried out generally in accordance with drawings, specifications and his conception. 15.2 The successful Consultant firm, on allotment of work shall execute an agreement on non judicious stamp paper worth of Rs.100/- (Rs. One hundred only) covering all terms and conditions. 15.3 The stamp duty payable under the law in respect of the agreement shall be borne by the Consultants. 15.4 The location of the proposed work is required to be inspected by the Consultant before offering the rate. 15.5 The tender/bid documents shall be submitted in sealed cover to below address or to be deposited in the tender box kept in the Office of the tender inviting authority as under. To The Executive Engineer, Dadra and Nagar Haveli Planning and Development Authority, Dadra and Nagar Haveli, SILVASSA. Signature of the Applicant. Minimum qualification Criteria/Eligibility 1 The Consultant Architect should registered with council of Architect of India and shall have minimum five years experience. Incase of Consultancy firm one of the Director must be Architect and registered with council of Architect of India must be ISO Certified Company. 2 The minimum qualification of Structural Engineer Consultant shall M.E. Civil (Structure) and shall have minimum 5 years experience in the field of preparation of detailed structure designing of Bridges and construction supervision. Incase of Firm of Ltd. Co. one of the directors shall possess required educational qualification. 3 The Consultant should have experience of projects related to Cable Strayed Bridge and other public related projects / bridges which we must aware of its utility and serviceability criteria. The Consultant shall serve as guide in regards to latest innovation and Techniques. 4 Who have proper track record of successful completion of similar projects of Cable Strayed Bridge work. 5 The firm must have proper established office with well-qualified Engineering and Technical staff on their rolls and facility of computer-aided backup. The firm should have a proper office infrastructure. 6 The Consultant shall submit his profile in advance to department so as to decide the Eligibility Criteria.
SCHEDULE-B Name of work: Consultancy services for preparation of detailed project report for construction of Cable Stayed pedestrian bridge at Damanganga River Front, Silvassa, D.N.H. I, Hereby offer % of Estimate cost of work as a Consultancy fees proposed to be render for providing Consultancy Services for engaging as a Architect & Structural Consultant for preparation of Conceptual Drawings, Plan, Elevation, Sections, Perspective views, Models & Project presentation and thereafter preparation of detail Structural Design and Drawings, details cost Estimates, of approval Architectural plan on PWD pattern and providing technical assistance for clearance of the design, drawings, and estimates from the Government institution engaged by the DNHPDA / U.T. Administration for vetting, verification and providing assistance for supervision of work during the course of execution as and when required by the department including certifying the construction quality and structural stability etc. till the project completion period for the work of Consultancy services for preparation of detailed project report for construction of Cable Stayed pedestrian bridge at Damanganga River Front, Silvassa, D.N.H. and as per the terms and conditions described in Notice inviting tender Signature of the Consultant with stamp Signature of the tender issuing authority. Sd/- Executive Engineer, Dadra and Nagar Haveli Planning and Development Authority, D & NH. Silvassa.