Sporting Life Webcast June 25 th, 2015
Team Introduction Sporting Life Spice Technology Group Business Contact Administration Anita Brouwer - Anita.Brouwer@SportingLife.ca Operational Tim Pyne - Tim.Pyne@SportingLife.ca Financial Howard Israelsohn - Howard.Israelsohn@SportingLife.ca Keith Buker keith.buker@spicetg.com Neel Sharma neel.sharma@spicetg.com 2
Agenda 1.Why EDI 2.Top Key Changes 3.The Project Scope 4.Transaction Details 5.Rollout Plan 6.Tools available for Suppliers 7. Cost 8. Rollout Procedures & Timelines Next Steps 9. EDI Project FAQ 10. Key Contacts 11. Q & A 3
Why EDI? Electronic Data Interchange (EDI) is an important tool in automating retail supply chain interaction between Trading Partners. Automated business-to-business (B2B) communication helps organizations to jointly bring the right product to the right place at the right time at the right cost to the consumer. Receiving and confirming Advance Ship Notice (ASN s) prior to delivery will automate the receiving process and save enormous amounts of time and frustration for all parties. This results in improved product assortment and better in-stock levels, which enhances the customer s experience in our stores. All members of Sporting Life Trading Partner community will benefit from these improvements. 4
Key Changes 1. Implementing EDI with all vendors for FALL, 2015; All vendors will need to use the Web Based System (Virtual EDI) for immediate readiness while you complete your traditional X12 EDI setup. 2. Catalogue Data exchange via 832 or upload function 3. Sending existing PO via 860 and confirmation via 855 PO Acknowledgement 4. Shipping orders packed by store to the DC 5. Advance Ship Notice via 856 with MH10 Label requirement on all FALL shipments 5
The EDI Project Scope The following transactions will be exchanged in production: Item Catalogue (832) Sporting Life Sends Supplier Sends PO Purchase order (850) PO Purchase order change (860) PO Acknowledgement (855) ASN Advance Shipping Notice (856) 6
EDI Document Transaction Details Key Business Rules/Comments 832 Catalogue or Excel format Primary goal is to capture GTIN (UPC, EAN etc) and any other item parameters Price NOT required 850 - Purchase Order (PO) Majority PO s mark for store (SDQ); some bulk (all ship to DC) Ensure the PO is accurate and all discounts/allowances (SAC s) are correct and dates can be met Address any PO errors upon receipt with the originator/buyer 860 - Purchase Order Change (POC) All changes to the PO will be communicated with an 860 PO Change Any concerns with the 860 should be addressed with Buyer 855 Purchase Order Acknowledgement (POA) An 855 is required for all 850 & 860 transactions An 855 is used to confirm within 24 hrs of receipt of the 850 & 860 Any changes to the PO will be communicated via the 855 Send additional 855 if/when the PO status changes Final 855 is requested prior to ASN, including quantities & schedule for split shipments 856 Advance Ship Notice (ASN) Pack by store; ship to warehouse ASN must match your physical shipment and packing slip 810 Invoice (Future Requirement) Phase 2 implementation 7
Roll out Plan We will commence rollout of the supplier community following a Registration-to-Live process. The key steps in the process for Suppliers are as follows: A. EDI Initiative Communication EDI Initiative Letter Supplier Registration via web invitation Supplier Web Survey Direct Vendor communication (this webcast) B. Vendor Testing EDI Document certification Communication Setup Sporting Life Supplier Parallel Test Web Portal supplier will not need to test C. Live & Support Sporting Life Vendor Promotion from test to production Support Procedures In Progress 8
Tools available to Suppliers Traditional EDI Suppliers: Self-service EDI Certification tool Business scenario-based EDI testing with your UPC/EAN/GTIN Syntax and data/business rule certification 9
Tools available to Suppliers Traditional EDI Suppliers: Document Tracking Tool Online tracking of status/disposition of your EDI documents exchanged with Sporting Life 10
Tools available to Suppliers Non EDI Suppliers: Web-based portal provides easy access to all of Sporting Life EDI documents and including document tracking and dashboards Purpose-built tool for Sporting Life with all of Sporting Life s unique business rules built in tightly for painless EDI compliance 11
Tools available to Suppliers NPLS: separate web-portal tool (New Product Listing System - NPLS) for providing UPC/EAN/GTIN Catalogue data to Sporting Life 12
Costs Traditional EDI Suppliers: Self-service EDI Certification tool Business scenario-based EDI testing with your UPC/EAN/GTIN Free Connectivity using FTP-SSL (optional: VAN or AS2 at additional cost) FEES $650 /one time fee 832, 850, 855, 856, 860 User ID /PW for online Document Tracking Reports Certification fee applies to all suppliers who will require EDI certification, including suppliers using 3 rd party web EDI tools. 13
Costs (cont.) FEES SPICE Web EDI & NPLS Catalogue Suppliers: SPICE Connect Web EDI for Ordering NPLS Catalogue Browser-based online applications, purpose-built for Sporting Life business rules and catalogue exchange with business dashboards. No hardware or software required. $200 /one time fee $ 50/ month for 100 docs $200 /one time fee $ 50/ month for 100 docs Special Channels: XML, flat files, web services and other APIs are supported SOW per requirements 14
Roll out Procedures and Timelines Next Steps Activity Steps Involved Timelines Supplier to register for the EDI survey through Spice portal If this step has not been completed this will be step 1. Complete EDI Ready Suppliers 1. SPICE will send Compliance Testing Agreement, Supplier to sign, indicate testing dates and pay testing fees 2. Supplier to commence development 3. UPC/EAN/GTIN data synchronization complete 4. Supplier to work on the certification portal for self-testing (after development is complete) 5. Achieve Certification 6. Establish and test chosen connectivity with SPICE 7. Establish integrated test of document 8. Parallel Live (EDI + Paper) This step will take no more than 30 60 days to complete development and certification 15
Roll out Procedures and Timelines Next Steps (cont.) Activity Steps Involved Timelines Web Portal (Virtual EDI) Data Clean Up Implementation Timeline Support If you completed the survey, you are already registered on the web portal. SPICE will send you a Web EDI agreement to execute. All vendors must sign up for Web EDI while they ready their traditional EDI environment. Prior to going live with EDI we must ensure our data is synchronized. An EDI 832 or spreadsheet is required prior to going Live on EDI We will go live on July 20, 2015 Live vendors will receive support from SPICE from 8am 5pm Eastern Time Zone 1-2 days from when you have signed the Agreement Prior to go Live Go-Live July 20, 2015 Suppliers must be ready to be live by July 20 th, 2015 and any shipments after that date must have an ASN. 16
EDI Project FAQ s 1. Do I have to use SPICE Web EDI? All suppliers must test and validate with Spice. Those who are not EDI capable can become compliant using the simplified Web Portal Service. Suppliers who cannot implement EDI by the requested timeline will also need to use the Web Portal until they are ready. 2. Is EDI compliance mandatory? EDI compliance is mandatory going forward at Sporting Life. 3. Will our vendor agreements be modified? How will business operations be impacted by EDI (both SPL and Vendor) Your vendor agreement will not change, though an EDI trading partner agreement needs to be signed to ensure we both agree to exchanging documents electronically 4. When do I need to be compliant? We will go live on EDI effective July 20 th, 2015. If you are unable to be ready due to technical issues, you must use SPICE Web Portal Service (Virtual EDI) for immediate readiness. 17
EDI Project FAQ s (cont.) 5. If I am traditional EDI, can I connect with Sporting Life directly? No you cannot connect to Sporting Life directly as we integrated with Spice Technology Group who translates our EDI. You must connect through SPICE. 6. I use a 3rd Party EDI provider. Can I continue to use this provider for EDI with Sporting Life? Yes. You will be categorized as an EDI-ready vendor and you will have to go through EDI Testing & Certification. It is your responsibility to work with your 3rd Party provider to get set up properly for our requirements and in a timely manner. Neither Sporting Life nor SPICE will be responsible to follow up with your 3rd-Party. 7. When will I get all the documentation required for EDI rollout? The EDI mapping specifications are available today from Spice. Once registered, an EDI package will be e-mailed to you 18
Key Contacts Sporting Life Business Contact Tim Pyne Tim.Pyne@SportingLife.ca Spice Technology 1. Contracts & Billing Administration contracts@spicetg.com and billing@spicetg.com 2. Rollout & Support Team: 1-888-400-7950 x300, ConnectSupport@spiceTG.com Mon-Fri 9AM 5PM Eastern Time Zone 19
Q & A Thank you! [Please use chat box for your questions] 20