MEETING ROOM BOOKING APPLICATION FORM MEETING ROOM BOOKING Thanks for your interest in the International Coach Guild (ICG). To check availability or if you have any questions regarding Meeting Room hire, please contact the Team at the International Coach Guild on (+61 3) 9608 7915 or via email on contact@internationalcoachguild.com. The ICG Meeting Room is open between 9am and 6pm Monday to Friday (public holidays excluded). Please note that the information you are submitting is a request only. To enable us to process your request, please return this form to us fully completed and signed. Your meeting is not booked until you receive a confirmation via email. Please check the details of your booking in your confirmation email to make sure they are correct. At the time of confirming your booking, we will forward an invoice to you. Full payment is due 7 days prior to the first date of room hire. MEMBERSHIP I am a member of the International Coach Guild: Associate Member Certified Coach Certified Advanced Coach Certified Professional Coach Accredited Coach STANDARD MEETING ROOM HIRE Standard meeting room hire includes: - Access to meeting room with use of projection equipment - Room set up conference style seating for 10 - Kitchen facilities including fridge and expresso machine - Gorgeous reception area for lounging amongst a small group - Black glass white board - Board room seating and table for ten - Eftpos facilities - Wifi connection
ICG ROOM PRICING As an ICG Member you will receive the following reduced rates: FULL PRICE (AUD $) ICG RECOGNISED SCHOOLS (AUD $) MEMBERS DISCOUNT (AUD $) 1 HOUR 60 35 25 NUMBER OF ATTENDEES HALF DAY 9am 1pm 2pm 6pm 160 95 65 1 DAY 300 180 120 2 DAYS 580 350 230 3 DAYS 780 470 310 4 DAYS 960 575 385 5 DAYS 1100 660 440 CATERING PRICING 2-4 ppl: No. Req'd Vegetarian Wraps @ $10 Meat Wraps @ $10 Vegetarian Rolls @ $8 Meat Rolls @ $8 5 people 10 people Sandwich platter (mixed wraps/rolls) $45 $90 Salad $40 $80 No. Required Muffins (large, cut in 1/4) Danishes (mini, 2 per serve) At $4.00 ea At $7.00 p/serve Notes: 2
BOOKING INFORMATION Requested date: Requested time: Length of booking: ADDITIONAL REQUESTS MEMBERS DETAILS First Name: Last Name: Address: Postcode: State: Telephone: Email Address: PAYMENT DETAILS Payment Method: Credit Card (continue below) EFTPOS/Cash (in person only) Credit Card: Visa MasterCard AMEX* Name on Card: Card Number: Signature: *Surcharge applies: American Express 2.9% Expiry Date: Signed Date: SIGNATURE: DATE: FOR OFFICE USE ONLY ICG Membership Number 3
INTERNATIONAL COACH GUILD CODE OF ETHICS The International Coach Guild is committed to maintaining and promoting excellence in coaching practice. Therefore it expects all members to adhere to the essential elements of ethical, competent and effective practice as set out in this Code of Ethics. Coaches are specifically trained in coaching through a school or supervision by a mentor coach. 1. I will conduct myself in accordance with the International Coach Guild Code of Ethics in all coach training and coach mentoring 2. I will truthfully identify my coaching qualifications, expertise, experience, certifications and Guild accreditation. 3. I am responsible for ensuring that my clients know of and fully understand, before and at their first session, the terms and conditions of any coaching contract including session cost and frequency 4. All claims made to my clients are honest, accurate and consistent with maintaining the Coaching professions good reputation 5. As a coach I will keep myself informed of new technologies, practices, legal requirements and standards that are relevant to the coaching profession 6. As a coach I am willing to suspend or terminate current coaching activity when I am alerted to signs of personal challenges that may interfere with my performance as a coach with a client, and seek professional consultation 7. Throughout the duration of a professional contracted coaching relationship, as a coach I shall not initiate, develop, pursue nor engage in a personal relationship with my client. 8. I will be sensitive to issues of culture, religion, gender, sexuality, disability, race and all other aspects of diversity. 9. I establish clear agreements and contracts with my clients and sponsors. I will honour all agreements and contracts made in the context of professional coaching relationships 10. I will not mislead or make false claims about what my client or sponsor will receive from me as a coach 11. I will make my clients aware that psychological or counselling support is not normally delivered by a coach should it be required by a client. If so, the client should be referred to an appropriate specialist service provider 12. I will maintain, store and dispose of any client records created in my coaching business in a manner that promotes confidentiality, security and privacy, and complies with any applicable laws and agreements 13. I will ensure that any coaching agreement contains a clause stating that if any evidence of illegal activity or the potential harm to the client themselves or others is disclosed, you may have to inform the appropriate authorities and so be unable to maintain complete client confidentiality. 14. I will respect the Client s right to terminate the coaching at any point during the coaching process 15. As professional I shall monitor the quality of my own work through regular feedback from my Clients and other appropriate professionals 16. If a client does not pay for the services as agreed, and I wish to use collection agencies or legal measures to collect the fees, I will first inform the person that such measure will be taken, and provides that person an opportunity to make prompt payment 17. I will complete at least 20 hours annually of ICG Certified Professional Development in the theory and practice of coaching. This is a requirement for those of you to continue your International Coach Guild coach recognition when preparing for renewal 18. I will maintain and keep current any insurances that are appropriate for my coaching business as required in my country of practice 19. If I wilfully or knowingly condone, any act by others which contravenes this code then I shall be as equally responsible as if I had committed such an act myself 20. I will ensure that I have appropriate permission to utilise Intellectual Property or Copyrighted material developed by others and will not pass off such as my own. This includes but is not limited to coaching resources and computer software licensing As an ICG Professional Coach and member, I acknowledge and agree to honour my ethical and legal obligations to my coaching clients and sponsors, colleagues, and to the public at large. I pledge to comply with the ICG Code of Ethics, and to practice these standards with those whom I coach. If I breach this Pledge of Ethics or any part of the ICG Code of Ethics, I agree that the ICG in its sole discretion may hold me accountable for so doing. I further agree that my accountability to the ICG for any breach may include sanctions, such as loss of my ICG membership and/or my ICG Recognition. TERMS AND CONDITIONS 1. BOOKING REQUEST: Completed and signed Meeting Room Booking Application Form must be received at least 7 days prior to the date on which you wish to book the Meeting Room. 2. PAYMENT: All bookings (including catering costs) must be paid in full, 7 days prior to the first date of room hire, or, if your booking is made within 7 days of your first date of room hire, at the time of booking. Please note that a surcharge of 2.9% applies when using American Express (AMEX). If booking payments are not received on time, ICG Management reserves the right to hire out the Meeting Room to other guests. 3. REFUNDS AND CANCELLATIONS: The following cancellation fees will apply with respect to the cancellation of all or part of the booking: Where catering has been ordered: for cancellations made 7-2 days prior to arrival, a cancellation fee equivalent to 50% of the total hire and catering cost will apply; for cancellations made 48 hours prior to arrival, a cancellation fee equivalent to 100% of the total hire and catering cost will apply. Where catering has not been ordered: for cancellations made 7-1 days prior to arrival, a cancellation fee equivalent to 50% of the total hire cost will apply; for cancellations made 24 hours prior to arrival, a cancellation fee equivalent to 100% of the total hire cost will apply. 4. FINAL ATTENDANCE: For the purposes of catering, a guaranteed number of guests attending functions is required two (2) working days prior to the day of the event. Charges for any changes made after this time will be applied accordingly. 5. FINAL DETAILS: To ensure your requirements are met it is necessary to receive details of your function schedule and menu selection upon application. 6. COMMENCEMENT AND VACATING OF ROOMS: The Client agrees to begin the booking and vacate the designated room at the scheduled times agreed upon. In the event that the booking should go 4
beyond agreed finishing time we reserve the right to charge whatever additional costs are reasonably incurred to ensure the smooth operation of that function. 7. SET UP AND DELIVERY OF EQUIPMENT: Clients are responsible for costs involved in ensuring set up and break down time on all Venue space in the room. All deliveries to the room must be advised & agreed upon with ICG Management and sent no earlier than 48 hours prior to the function and must be marked with the name of the function. ICG Management does not have storage facilities other than rooms booked by the client. Goods left in the room without prior arrangement will be deemed abandoned and discarded by ICG Management. 8. CATERING: All catering requirements must be organised via ICG Management (see page 2 of this Application form for further detail). The Client is not permitted to cater for the event themselves or to arrange for catering to be provided by a third party. 9. DISPLAYS AND SIGNAGE: Nothing is to be nailed, screwed, stapled or adhered to any wall, door or other surface or part of the building. Any special effect requests will be viewed on a one off basis. You must obtain prior written permission of ICG Management to use the ICG name and/or logo in print, audio-visual display and/or such other multimedia display. All proposed artwork, which consists of the hotel name and/or logo must be approved by writing by the ICG Management. 10. COMPLIANCE: It is understood that the client will conduct their function in an orderly manner in full compliance with the ICG Management and with all applicable laws. This will include, however not be limited to maintaining reasonable noise levels, adhering to the OH&S regulations of the relevant state, etc. 11. DAMAGES: Clients are financially responsible for any damage sustained to the Venue by the Client, Client s guests, invitees or other persons attending the function, whether in the room reserved or any area or part of the Venue. This can include however is not limited to extra cleaning charges, cost to repair damaged furniture etc. 12. RESPONSIBILITY: The ICG will not accept any responsibility for damage or loss of merchandise left in the Venue prior, during or after the function. Clients should arrange their own insurance and/or security. 13. SECURITY: The ICG Management reserves the right to exclude or eject any or all objectionable persons from the function on the ICG premises without liability. No refunds will be given in these circumstances. 14. LIABILITY: If the ICG Management has reason to believe that a function will affect the smooth running of the ICG business, its security or reputation, it reserves the right to cancel the function without liability. 15. EMAIL CONFIRMATION email confirmation from ICG Management constitutes acceptance of your booking. 16. ACCEPTANCE OF TERMS AND CONDITIONS: The signing of the Meeting Room Booking Application forms constitutes understanding and acceptance of these terms and conditions.. 5