City of Special Event ermit Application BAG 01/12/2009 age 1 of 3 Summary of Event Event Title: Date of Event: Event Location: Council District: Event Description: (Submit Flyer or Brochure in Electronic Format) Event Sponsors: Anticipated Attendance (participants, staff, vendors, crowd, etc.): Total: er Day: Event Organizer Information Organizing Agency: Web Address: Agency Contact: Email Address: On-Site Contact: On-Site hone: Billing Contact: Billing hone: Billing Address: Street City State Zip Agency Status: rofit Non-rofit Fundraiser? / What cause: Site lan and Route Map Event Set-up: Street Closing for Set-up, Stages, Tents, etc.: Date: Time: Street(s) to be : (Submit a Site Map in CAD/Electronic Format) Event Opens: Street Closing for Race, arade, Festival, etc.: Date: Time: Street(s) to be : (Submit Route Map in CAD/Electronic Format) Race, arade, or Escort Start Times: Daily Festival or Street arty Times: Race Service Co. and hone: Event Closes: Street Opening: Event Dismantle: Street Opening:
age 2 of 3 Secondary ermit Requirements Yes No Is this an Open Air Event? ublic roperty rivate roperty arking Lot Yes No Alcohol or Beer On-Site? Alcohol Sales Beer Sales Free Beverages Yes No Concessionaires On-Site? Number of Food Vendors: Number of Item Vendors: Yes No Food reparation On-Site? Charcoal Electric Gas Yes No Tents or Stages On-Site? If yes, what sizes: Yes No Other Structures On-Site? If yes, please explain: Yes No Using a City or River ark? Name and location: Security, Medical, Traffic, and arking lans Yes No Security or olice On-Site? Agency and hone: If yes, please describe or provide an attachment of your plan: Yes No Medical First Aid On-Site? Agency and hone: If yes, please describe or provide an attachment of your plan: Yes No Using Barricade Company? Agency and hone: If yes, the Barricade Co. providing equipment for the street closure must submit the plan in CAD/Electronic Format. Equipment Setup: Date: Time: Equipment ickup: Date: Time: Yes No Is there arking Available? If yes, please describe or provide an attachment of your plan: Yes No Is there Disabled arking? If yes, please describe or provide an attachment of your plan: Yes No Using a Shuttle Service? If yes, please describe or provide an attachment of your plan: Other Related Activities and Information Yes No Entertainment On-Site? Live Music Recorded Music Dancing Fireworks Inflatables Animals Other (specify): Yes No Sound Amplification? Setup Time: Start Time: Finish Time: Yes No Certificate of Insurance? Agency and hone: If yes, submit certificate. If no, please explain: Yes No ortable Rest Rooms? Agency and hone: Number of ortable Rest Rooms: Number of Disability Accessible ortable Rest Rooms: Equipment Setup: Date: Time: Equipment ickup: Date: Time:
age 3 of 3 Mitigation of Impact lease describe your plan for cleanup and removal of waste and garbage during and after your event: Number of Trash Receptacles: Number of Dumpsters: Number of Recycling Containers: Yes No Using a Sanitation Service? Agency and hone: Equipment Setup: Date: Time: Equipment ickup: Date: Time: Yes No Have you presented your event concept to the afected residents, businesses, churches, and schools? If yes, please attach a complete list of these entities. If no, please explain: Yes No Do you have a sample of the notice that you propose to distribute two weeks prior to your event? If yes, please attach in an electronic format. If no, please explain: Yes No Other Information? Affidavit of Applicant olice officers and public safety services, and traffic-control signage and barricades will be required for street closings, traffic/crowd control, and security. The Organizing Agency has the responsibility to be aware of and comply with City Ordinances and Regulati ons including, but not limited to, Curfew Ordinance, City/County ublic Health Regulations, and olice/ark ublic Safety Requirements. An application approval does not imply City sponsorship. Review the instructions for further information in reference to Special Events. I certify that the information contained in the foregoing application is true and correct to the best of my knowledge and belief that I have read, understand, and agree to abide by the rulesand regulations governing the proposed Special Event. I further certify that I, on the behalf of the Organizing Agency, am also authorized to commit that agency, and therefore agree to be financially responsible for any costs and fees that may be incurred by or on behalf of the Event to the City of and olice Department. Any omissions will delay the process. rint Name: Signature: Date: Mail to: Special Event Coordinating Committee, 5963 East 13 th Street,, OK 74112, 918. 669.6854 Or Email to: sbain@cityoftulsa.org. Your electronic submission will serve as your electronic signature. For City of Special Event Coordinating Committee Use Only Date received: Date routed: Date for review: If any agency feels there are any problems with this application, contact the event organizer and discuss the problems and solutions before this date:. If any problems are resolved or not resolved by that time, a copy of this application and brief memo stating the solution or reason for the objection should be submitted to: Special Events Coordinating Committee, 5963 East 13 th Street,, OK 74112. For further information or discussion, contact the olice of Special Events at 918.669.6854. Fax 918.699.3602. Special Event Coordinating Committee Recommendation: ending Yes No : Date routed to Mayor: Mayor s Recommendation: Yes No : Date routed to Council: City Council Approval: Yes No : Comments:
1st Street TCSO Support arking Heavy Traffic Way SB I-244 Off Ramp NB I-244 On Ramp W N S E Cold Storage Frisco Avenue Security Taxi Cab arking ublic arking 6 Cones Left Turn Lane County Annex Alley KW Guthrie Avenue 6 Cones Inside EB Lane Veolia Energy 727 Only VI/ Will-Call Handicap arking BOK Center Limousine arking Handicap arking Denver Avenue Hotel Site Cheyenne Avenue Houston Avenue Ballroom ublic arking US ostal US ostal Exit 3rd Street Federal Courts Building ost 689 6 Cones Left Turn Lane Center Turn Lane not shown on 3rd St TCC Central Library WIN Special Events Security r Transit Station Third Street Closure BOK Evacuation Area NOTE: Street barricades shall not encroach within the crosswalks Street barricades shall have blinking lights during nighttime Taper 6 cones (max spacing 25 feet) for 125 feet minimum
1st Street TCSO Support arking Heavy Traffic Way SB I-244 Off Ramp NB I-244 On Ramp W N S E Cold Storage Frisco Avenue ENTER DO NOT Security Taxi Cab arking ublic arking Traffic County Annex Alley KW Guthrie Avenue 6 Cones Inside EB Lane Veolia Energy Close 30" before Show ends VI/ Will-Call Handicap arking BOK Center Handicap arking Denver Avenue Hotel Site Cheyenne Avenue Limousine arking Houston Avenue Ballroom ublic arking US ostal US ostal Exit 3rd Street Federal Courts Building ost Center Turn Lane not shown on 3rd St TCC Central Library WIN Special Events Security r Transit Station BOK Street Closure BOK Evacuation Area NOTE: Street barricades shall not encroach within the crosswalks Street barricades shall have lights during nighttime hours Taper 6 cones (max spacing 25 feet) for 125 feet minimum
BOK CENTER STREET CLOSINGS FOR December 2012 DATE EVENT TIME DOOR TIME NAME OF EVENT ESTIMATED ATTENDANCE STREET CLOSED STREET OENED CLOSURE LOCATIONS 2-Dec 4:05 M 3:00 M Oilers vs. Arizona 3,000+ 7AM 7AM 3rd Street, 1st Street 4-Dec 7:05 M 6:00 M Oilers vs. Missouri 3,000+ 7AM 7AM 3rd Street, 1st Street 7-Dec 7:30 M TBD Eric Church 8,000+ 7AM 7AM 3rd Street, 1st Street, Frisco (if needed) 8-Dec 7:35 M 6:30 M Oilers vs. Bloomington 3,000+ 7AM 7AM 3rd Street, 1st Street 12-Dec/16-Dec Varies Varies Cirqu Du Soleil - Dralion 19-Dec/23-Dec Varies Varies Batman Live 1,000+ per show 1,000+ per show 7AM 7AM 3rd Street, 1st Street, Frisco (if needed) 7AM 7AM 3rd Street, 1st Street, Frisco (if needed) 26-Dec 7:05 M 6:00 M Oilers vs. Texas 3,000+ 7AM 7AM 3rd Street, 1st Street 28-Dec 7:35 M 6:30 M Oilers vs. Quad City 3,000+ 7AM 7AM 3rd Street, 1st Street 29-Dec 7:35 M 6:30 M Oilers vs. Missouri 3,000+ 7AM 7AM 3rd Street, 1st Street Even though there are times for the event. This is only an estimated end time only.