National Council on Rehabilitation Education (NCRE) Rehabilitation Services Administration (RSA) Council on State Administrators of Vocational Rehabilitation (CSAVR) Fall 2016 National Rehabilitation Education Conference Renaissance Arlington Capital View Hotel - Arlington, VA Sunday, October 16 Tuesday, October 18, 2016 Rehabilitation Education, Research and Service: Meeting the Needs of our Contemporary Counseling Practice Call for Program Proposals Scientific Poster Presentation Deadline Date: Wednesday, July 6, 2016 The National Rehabilitation Counselors Education Conference is a means of facilitating communication and sharing information among professionals involved in training, recruiting, hiring and enhancing the development of qualified rehabilitation counselors. The focus of the conference this year is refocusing and improving on the fundamental skills of training and developing the skills of professionals. For the 2016 Conference, we seek to broaden and diversify the exposure and content for conference attendees. It is our intention that this year s conference serves as a vehicle for evaluation and refinement of our rehabilitation counseling skills and outcomes. Moreover, too bring together in this experience rehabilitation counselors and educators with diverse expertise (e.g. RSA, community rehabilitation services, mental health, international rehabilitation, and private sector practitioners). For new and seasoned practitioners in rehabilitation counseling whose career goals are rehabilitation service provision, education, diversity, equity, and social justice, we hope to create an open environment for dialogue on such critical pieces to our identity and practice. This year, the conference planning committee is soliciting papers consistent with a timely theme: Rehabilitation Education, Research and Service: Meeting the Needs of our Contemporary Counseling Practice This theme reflects the constant nature of change in our field. With constant change we want to be the driving force behind defining what our profession is through innovation in teaching, research, and outcomes. We want to ensure that we communicate and share novel ideas, innovation and outcomes from research to guide education, legislation and policy. 1
THE CONFERENCE FEATURES THE FOLLOWING TRACKS THAT MUST RESPOND TO THE THEME 1. Assistive Technology/Universal Design 2. Developing Students and New Professionals 3. Employment: New Solutions to Old, New and Emerging Problems 4. Establishment and Evaluation Of Multi-Agency Partnerships 5. Inclusion, Equity, and Social Justice 6. Legislation and Policy 7. Preservice and In-service Training: Are we Ready? 8. Research to Practice CONFERENCE TRACKS Assistive Technology/Universal Design Presentations may address (but not be limited to) the methods and strategies for: assistive technology needs assessment and design (low and high tech), application of universal design principles in education and employment settings, improving AT usage, working with employers to improve access and usage of AT in the workplace, and improving accessibility within educational settings. Developing Students and New Professionals Address the unique needs of pre-service students and new professionals in the learning process. Presentations may address (but not be limited to) topics such as models development of the professional identity as counselor or counselor educator, supervision of new professionals, creating learning organizational culture, facilitating self-care practices, the development of basic skills and competencies, teaching and practicing in an ethical manner, and building supportive environments. Employment: New Solutions to Old, New and Emerging Problems Vocational rehabilitation continues to face increasing pressure to demonstrate cost effective outcomes. This pressure is particularly acute during the current budgetary and economic difficulties. We must get people with disabilities working more rapidly, more efficiently, in larger numbers, in jobs that lead to self-sustaining careers and prepared for careers of the future. Proposals being sought under this track must describe (a) new solutions for old problems, (b) solutions for new problems or (c) solutions for emerging problems. 2
CONFERENCE TRACKS - CONTINUED Establishment and Evaluation Of Multi-Agency Partnerships Successful vocational rehabilitation outcomes depend on collaboration and partnership. We invite proposals that describe examples of successful multiagency partnerships that provide evidence that such arrangements increase employment and retention for VR clients. Response to this track should describe successful, innovative, cost-effective partnerships, especially those focusing on youth-in-transition, VR consumers utilizing extended employment supports and minority populations. Inclusion, Equity, and Social Justice Proposals are invited that address the training needs of both rehabilitation counselors and educators alike. Presenters are encouraged to focus on current issues, theoretical frameworks, and research initiatives that connect the academic and practice realities of rehabilitation. Of special interest, and beyond training, are topics related to serving underrepresented populations (e.g. individuals with disabilities living in poverty, services provided to LGBTQ, individuals with HIV/AIDS, and individuals with disabilities who are immigrants). Legislation and Policy Proposals are invited that address contemporary issues affecting rehabilitation counseling and rehabilitation counselor education. Through their programs, presenters are encourage to generate conversations addressing issues affecting people with disabilities, for example and not limited to, WIOA, health reform and health disparities, employment issues, or academic accreditation. Of special interest is that topics in this area will generate and contribute to the unified voice advocating for rehabilitation counseling and a better quality of life for people with disabilities. Preservice and In-service Training: Are we Ready? Change is rapid. Training is critical to preparing a rehabilitation counseling workforce that is versatile enough to deal with both current problems and problems of the future. Too be able to work in more traditional settings and new ones. Proposals must describe (a) effective and innovative preservice or inservice training models or practices, (b) evidence based training models or (c) examples of training in and/or implementation of evidence based practices. 3
CONFERENCE TRACKS - CONTINUED Research to Practice There is much research being published in rehabilitation journals and presented through conferences. How much of this actually changes practice? Proposals being sought under this track must describe (a) evidence based practices that have been successfully implemented and significantly affected practice especially resulting in increased employment outcomes, (b) effective research that has substantial potential to affect practice or (c) research approaches that may be more effective than current approaches and have most promise for the future. Proposals can include issues and challenges faced in establishing such research or implementing research outcomes. SCIENTIFIC POSTER PRESENTATION FORUM AND DATE A Scientific Poster Presentation is presented in a 90-minute poster showcase forum for professionals and students to share their best practices and/or research with conference attendees. Scientific Poster Presentations will be held on Sunday, October 16, 2016. NEW SCIENTIFIC POSTER PRESENTATION PROTOCOL NCRE has established new standards and a specific protocol for Scientific Poster Presentations. If your poster is accepted you agree to the new protocol for creating your poster. Please refer to the two links below for more detailed instructions regarding the NEW PROTOCOL FOR CREATING YOUR SCIENTIFIC POSTER PRESENTATION. NCRE obtained permission in writing from MAKESIGNS to include the specific links below: http://www.makesigns.com/tutorials/ http://downloads.graphicsland.com/how-to-make-a-scientificposter.pdf 4
HELPFUL TIPS FOR PREPARING AND SUBMITTING A PROPOSAL The Call for Proposals online form is not time sensitive when completing all the form fields. However, with that said, please make sure to give yourself plenty of time to complete the online form should you submit on the deadline date. It is suggested that you compose your title, abstract, and content description in a text editor (e.g. Microsoft Word) to help check spelling, grammatical errors and the word count requirements. Then copy/paste your text into the online form fields when prompted. Additionally, the online form may work better using either Mozilla Firefox or Google Chrome browser as well as Safari. Newer versions of Internet Explorer work as well. However, problems with older versions of Internet Explorer have been reported. PROPOSAL PROCESS Proposals will be submitted through the NCRE website using the online submission form located on the homepage under the Conference tab and then select Fall 2016 Conference. INCLUSION, EQUITY AND SOCIAL JUSTICE All proposals must address issues of inclusion, equity, and social justice (i.e., these issues must include, but not be limited to the intersection of disability, and/or race/ethnicity, age, gender, sexual orientation, socioeconomic status, religious/spiritual and language differences). PROPOSAL TRACKS When completing the online form you will be prompted to select one of the eight options below. For example, stating 1 would represent Assistive Technology/Universal Design; stating 8 would represent Research to Practice. 1. Assistive Technology/Universal Design 2. Developing Students and New Professionals 3. Employment: New Solutions to Old, New and Emerging Problems 4. Establishment and Evaluation Of Multi-Agency Partnerships 5. Inclusion, Equity, and Social Justice 5
PROPOSAL TRACKS - CONTINUED Please state one of the right numbered aforementioned tracks. For example, stating 1 would represent Assistive Technology/Universal Design; stating 8 would represent Research to Practice 6. Legislation and Policy 7. Preservice and In-service Training: Are we Ready? 8. Research to Practice PROPOSAL TITLE Please limit the title to 12 words. Longer titles will be edited. The title of the paper is concise and descriptive. It must accurately describe the content of the session. We appreciate your adherence to the submission procedures by only capitalizing the first letter of each word in the title. Please do not capitalize the entire title. PROPOSAL ABSTRACT The abstract is 120 words or less, including spaces and punctuation. Longer abstracts will be edited. The abstract includes the basic content of the proposed session, the method for information delivery, and the source of the information. If the proposal is selected, this abstract will be printed in the conference program. We appreciate your adherence to the submission procedures by only capitalizing the first letter of each word at the beginning of a new sentence and/or if it is to focus attention on particular elements within any group of people, places, or things. Please do not capitalize the entire abstract. TYPE OF PROPOSAL When completing the online form you will be prompted to select one of the two options below. Empirical Conceptual 6
CONTENT DESCRIPTION - PLEASE MAKE NOTE OF THE FOLLOWING This is an anonymous peer review process. In addition to the expertise of the reviewers and the cooperative nature of the process, confidentiality and the avoidance of any conflicts of interest are critical components of NCRE s review process. Once the Call for Proposals is closed, in order to ensure the integrity of the review process, the NCRE Executive Director removes all selfidentifying information from each proposal before the review process begins. Please do not include identifying information in the content description including but not limited to: the identity/identities of the presenter(s), biographical sketch of presenter(s), or professional affiliation(s). We appreciate your adherence to the submission procedures by only capitalizing the first letter of each word at the beginning of a new sentence and/or if it is to focus attention on particular elements within any group of people, places, or things. Please do not capitalize the entire content description. CONTENT DESCRIPTION Empirical The proposal content description is limited to 1,000 words. If your proposal is an empirical presentation the following are required sections that must be addressed in your proposal: 1. Purpose 2. Methods 3. Results- Research or Clinical 4. Conclusion 5. Implications for Research and Practice Conceptual The proposal content description is limited to 1,000 words. If your proposal is a conceptual presentation the following are required sections that must be addressed in your proposal: 1. Purpose 2. Relevant Literature 3. Conclusions 4. Implications for Research and Practice 7
COMMUNICATION WITH FIRST PRESENTER AND DISSEMINATION OF INFORMATION The first presenter listed on the proposal will serve as the main point of contact. For a proposal with more than one presenter, the first presenter will answer on behalf of all co-presenter(s). The first presenter is also responsible for disseminating all correspondence from the NCRE administrative office to copresenter(s). Please note: The email address you provide will be used for all communications throughout the proposal process. For this reason, it is critical that you take the time to check that the email provided is accurate (i.e., check for additions or omissions of letters, numbers or characters, etc.) PRESENTER AND CO-PRESENTER(S) INFORMATION AND ELECTRONIC PROGRAM BOOKLET Presenter and co-presenter(s) name(s), credential(s), and professional affiliation will appear EXACTLY as you have provided in your proposal for the electronic program booklet should your proposal be accepted. Therefore it is critical that you confirm this information with your co-presenter(s) before you submit your proposal. First Presenter: include your name (please do not capitalize entire name), no more than (2) two professional credentials (e.g., Ph.D., CRC), email address, phone number, and professional affiliation (e.g., State University and/or Acme Agency). Co-Presenter(s): After completing the first presenter information the online form will ask if you have a co-presenter(s). If you select yes up to five copresenter form fields will be displayed. Co-Presenter(s): include the following for each co-presenter (up to five only): name(s) (please do not capitalize co-presenter(s) entire name, no more than (2) two professional credential (e.g., Ph.D., CRC, etc.,) and professional affiliation (e.g., State University and/or Acme Agency). Please make note of the following: Presenter(s) on a accepted proposal that do not register to attend the conference and present will not be listed in the electronic program booklet and other conference materials. 8
REVIEW SCHEDULE AND QUESTIONS Proposals must be submitted no later than Wednesday, July 6, 2016 at 9:00PM PT. Early submissions are always appreciated. Upon completion of your online proposal, you will see a confirmation message at the top of this webpage. Thank you. Your Fall 2016 conference program proposal has been successfully received. You will receive a copy of your proposal to include the notification and important deadline dates to the email address provided in your proposal. If you have any questions regarding your proposal, please contact Margaret Glenn at ncrefallconference@ncre.org Questions regarding registration, hotel, membership, scheduling, and conference materials please contact the NCRE Executive Director at info@ncre.org NOTIFICATION AND DEADLINE DATES A joint NCRE/RSA/CSAVR review panel will select the presentations from submissions received through this Call for Papers. If accepted, failure to respond and/or register by the deadline dates below will result in your proposal removed from the conference program and another proposal will take its place. The email address you provide on your proposal will be used for all communications throughout the proposal process. To prevent your web browser from recognizing this email as spam, please add the NCRE Fall conference email to your address book ncrefallconference@ncre.org 9
NOTIFICATION DEADLINE DATES Sunday, August 7, 2016: We will inform the first presenter on each proposal, via email, on the decision regarding their submitted proposal. Sunday, August 14, 2016: The deadline date for the first presenter, who has been accepted to notify NCRE of their decision to agree to present. Sunday, August 28, 2016: Presenter and co-presenter(s) must complete conference registration to participate as presenters. Sunday, September 11, 2016: Confirmation of date and time of presentation will be emailed to the first presenter only after proof of registration for all presenter(s) attending the conference are complete. Sunday, October 16, 2016: The date on which, Scientific Poster Presentations (90 minutes in length) are scheduled during the main conference. AVAILABILITY OF PRESENTER AND CO-PRESENTER(S) Submission of this proposal is an acknowledgment that if accepted Presenter and Co-Presenter(s) participating in the presentation all agree to: Be listed as the first presenter on no more than (2) 90-minute Scientific Poster Presentations. Pay the registration fee to attend the Conference. Present poster presentation on Sunday, October 16, 2016. Not charge a separate fee for attending your session. If accepted to present you agree to the new protocol for creating your poster. SCIENTIFIC POSTER PRESENTATIONS SUPPLIES AND AUDIOVISUAL EQUIPMENT NCRE will provide Poster Boards and pushpins will be provided for poster presentations onsite at the conference hotel. The size/dimensions of the display board open is 48"W x 36"H. 10
SCIENTIFIC POSTER PRESENTATIONS SUPPLIES AND AUDIOVISUAL EQUIPMENT - CONTINUED Poster session presenters will not be provided the following: Computers/Laptops LCD projector Audio Microphone Internet Extension cords TV and/or Screen If you require any other additional equipment, NCRE will provide you with appropriate contact information so you can order the equipment at your own expense through Renaissance Arlington Capital View Hotel. Requests for information to obtain additional equipment should be made to info@ncre.org by no later than Friday, October 7, 2016. TERMS AND CONDITIONS Proposals will be reviewed based on the information submitted online. Proposals that are received as incomplete will not be reviewed. You will not be able to edit your proposal once submitted. If you need to make any changes please do not submit proposal again. Instead please send an email to the NCRE Executive Director at info@ncre.org HOW TO SUBMIT PROPOSAL Please refer to this link http://www.ncre.org/fall.html which will direct you to the NCRE Fall conference overview webpage. Please refer to the heading 2016 Call for Papers Now Open and click on the submit button, which will direct you to the online proposal system. 11