Texas A&M University Graduate and Professional Student Council Awards Committee Travel Awards Policies, Procedures, and Processes

Transcription

1 Texas A&M University Graduate and Professional Student Council Awards Committee Travel Awards Policies, Procedures, and Processes Updated September 13, 2014

2 Table of Contents I. Awards Committee Structure...3 Section I. Leadership...3 Section II. Membership...3 II. Calendar of Events...4 Section I. Calendar Structure...4 Section II. Current Schedule...5 III. Travel Awards Information...6 Section I. Classification of Travel Awards...6 Section II. Travel Awards Use Exclusions...6 Section III. Travel Awards Review Data...7 IV. Applying for a Travel Award...7 Section I. Calendar of Events for Applicants...7 Section II. Instructions to the Applicant...7 Section III. Application and Required Materials...8 Section IV. Applicant Eligibility...9 Section V. Evaluation Criteria...10 Section VI. Application Resources...10 Section VII. Applicant s Right to Privacy...10 V. Winning Applicants: Requirements and Policies...11 Section I. Award Disbursement...11 Section II. Reporting Requirements...11 Section III. Photo Release for Marketing...11 VI. Evaluating Travel Award Applications: Policies and Procedures...12 Section I. Awards Committee Member Responsibilities...12 Section II. Awards Committee Member Code of Conduct and Expectations...12 Section III. Calendar of Event for Awards Committee Members...13 Section IV. Awards Committee Members Right to Privacy...13 Section V. Office and Correspondence...13 VII. Appendices...14 Appendix A: Awards Committee Member Code of Conduct and Expectations Agreement...14 Appendix B: Travel Awards Personal Statement Rubric...15 Appendix C: Travel Awards Abstract Rubric...17 Appendix D: Travel Awards Application Rubric...18 Appendix E: Travel Awards Application Checklist

3 I. Awards Committee Structure Section I. Leadership 1. The Executive Committee of the Graduate and Professional Student Council will appoint the Awards Committee Chair. 2. The Awards Committee Chair will be responsible for: a. Overseeing the Awards Committee members and their review of Travel Award applications. b. Collecting applicant applications for Travel Awards. c. Collecting applicant application evaluations from Awards Committee members. d. Attending all Executive Committee and General Assembly meetings. e. Reporting the status and proceedings of the Awards Committee to the Graduate and Professional Student Council Advisor, Executive Committee, and General Assembly. f. Executing the duties and responsibilities of the Awards Committee Chair in an ethical and moral manner compliant with the Aggie Honor Code, An Aggie does not lie, cheat, or steal, nor tolerate those who do. 3. The Awards Committee Chair will NOT: a. Evaluate awards applications. b. Manipulate application evaluations/scores. c. Behave in a manner that misrepresents the intentions of or reflects poorly on the Graduate and Professional Student Council. Section II. Membership 1. Members of the Awards Committee will be selected as per the By-Laws. 2. The number of members necessary to execute the duties and responsibilities of the Awards Committee will be decided upon by the Awards Committee Chair and requested. Consideration of request will be considered and decided upon by the Vice President for University Affairs, Vice President of Finance, Executive Vice President and President. 3. A member may be removed from the Awards Committee for any of the following reasons: a. Delinquency and/or failure to execute member duties. b. Violating the Code of Conduct and Expectations. c. As deemed appropriate by the Awards Committee Chair, as per the By-Laws. 3 20

4 II. Calendar of Events Section I. Calendar Structure 1. There will be four Travel Awards periods throughout the year resulting in a quarterly competition system. 2. The application period in question will be for the next Travel Awards period so that there are approximately two months for the Awards Committee to sufficiently collect and evaluate submitted applications. a. Summer application period to illicit applicants traveling in Fall. b. Fall application period to illicit applicants traveling in Winter. c. Winter application period to illicit applicants traveling in Spring. d. Spring application period to illicit applicants traveling in Summer. 3. Students traveling over an interval of time that falls within two Travel Awards periods must apply for the Travel Awards period of the travel begin date (the earlier of the two periods). 4. The application periods will each last approximately one month and one or two days. a. Application periods will open at 12:00 AM Monday and close at 11:59 PM on the fifth Friday after. b. Applications will not be accepted before or after deadlines and will be considered Ineligible for Consideration. c. A reference evaluation form to be used by the members of the Awards Committee will be available for review by applicants during the application period. This form will be open the same day as the applicant application form and close one week after the close of the applicant application form. 5. The Monday after the close of the application period, the Awards Committee Chair will compile the applications and send them to members for evaluation. 6. Committee members will have two (2) weeks to evaluate applicant essays. a. Members will receive a reminder notification to complete their reviews halfway through this review period from the Awards Committee Chair. 7. Members will submit their evaluations to the Awards Committee Chair by 10:00 PM on the Friday that those evaluations are due. 4 20

5 8. Within four (4) days after the submission of the last of the evaluations, the Awards Committee Chair will tally the scores and determine Travel Award winners. The winning applicants names; academic departments; Graduate and Professional Student Councilrecognized departments, programs, or organizations to which the applicants are claiming eligibility under; and UINs will be sent to the Graduate and Professional Student Council Advisor for Travel Awards processing and preparation. 9. The Monday after submitting winner information to the Advisor, Travel Awards winners will be notified by by the Awards Committee Chair and their names; academic departments; Graduate and Professional Student Council-recognized departments, programs, or organizations to which the applicants are claiming eligibility under; and information detailing the conferences/meetings that the Travel Awards are supporting will be sent to the Marketing and Communications Committee Chair for presentation on the official Graduate and Professional Student Council website. 10. Once winning applicants are notified, there will be one (1) month of evaluation of the Policies, Procedures, and Processes before the next application period for the following Travel Awards period opens. 11. The Awards Committee and Chair will compile a total of four quarterly reports to be presented in front of the Executive Committee and General Assembly (when applicable) within 8 weeks after the announcement of contest winners. Section II. Current Schedule Application Season Awards Committee Travel Awards Calendar of Events If applicant begins traveling on this day at 12:00 AM And finishes traveling by this day at 11:59 PM Must have eligibility by this day Open application period at 12:00 AM on this day Close application period at 11:59 PM on this day Fall 9/1/ /30/2014 6/13/2014 6/30/2014 8/1/2014 Winter 12/1/2014 2/28/2015 9/12/2014 9/15/ /17/2014 Spring 3/1/2015 5/31/ /12/ /15/2014 1/16/2015 Summer 6/1/2015 8/31/2015 3/13/2015 3/16/2015 4/17/2015 Application Season Send committee members applications on this day Send committee members reminder to return evaluation Collect all evaluations on this day Send winners information to Advisor on this day Notify winning applicants on this day Fall 8/4/2014 8/7/2014 8/11/2014 8/13/2014 8/15/2014 Winter 10/20/ /27/ /3/ /7/ /10/2014 Spring 1/19/2015 1/26/2015 2/2/2015 2/6/2015 2/9/2015 Summer 4/20/2015 4/27/2015 5/4/2015 5/8/2015 5/11/

6 III. Travel Awards Information Section I. Classifications of Travel Awards 1. The Graduate and Professional Student Council will issue three (3) different classifications of Travel Awards based on the applicant s level of participation at the conference, meeting, etc.: a. Type I Awards: i. Worth a maximum of $ USD. ii. Available to applicants participating as a commentator, panel chair, and/or presenter of at least one of the following: paper, poster, workshop, recital, case competition display, and/or work of art or design. b. Type II Awards: i. Worth a maximum of $ USD. ii. Available to applicants who are a co-author/co-creator of the paper, poster, workshop, recital, case competition display, and/or work of art or design but are not presenting; are attending a professional committee meeting as an officer (applicants needs to provide additional proof of membership on committee); and/or are traveling to another institution for education or training pertaining to applicant s research or degree. c. Type III Awards: i. Worth a maximum of $ USD. ii. Available to applicants who are attending a conference related to their field but are not presenting research; are attending a career fair; and/or are attending an audition. Section II. Travel Awards Use Exclusions 1. Travel Awards CANNOT be used for the following reasons and/or expenditures: a. To fund resources that are otherwise provided by the University (e.g. books available through the library, software available through IT). b. To finance typing, copying, or binding of theses or dissertations. c. To pay for individual membership dues for professional organizations or societies. d. To finance travel for personal use. i. Approved travel is not considered travel for personal use. 2. If the conference fee includes meals, your per diem must be reduced by one-third (1/3 rd ) for each meal provided per day. 3. If sharing a hotel room, the applicant must include only their portion. 6 20

7 Section III. Travel Awards Review Data 1. Using application submission data from AY , the following table was constructed and will serve as the guide for the AY disbursement totals per season at the discretion of the Awards Committee Chair, Vice President of Finance, and Executive Committee. Application Season Awards Committee Travel Awards Review Data Number of applicants Percentage of total awards totals Expected awards totals Fall 11 8% $797 $900 Winter 17 12% $1,232 $1,200 Spring 57 41% $4,130 $4,100 Summer 53 38% $3,841 $3,800 TOTAL 138 IV. Applying for a Travel Award Section I. Calendar of Events for Applicants Awards Committee Travel Awards Applicants Calendar of Events Application Season If applicant begins traveling on this day at 12:00 AM And finishes traveling by this day at 11:59 PM Must have eligibility by this day May apply for Travel Award starting at 12:00 AM on this day May apply for Travel Award until at 11:59 PM on this day Applicant will be notified if they have won a Travel Award Fall 9/1/ /30/2014 6/13/2014 6/30/2014 8/1/2014 8/15/2014 Winter 12/1/2014 2/28/2015 9/12/2014 9/15/ /17/ /10/2014 Spring 3/1/2015 5/31/ /12/ /15/2014 1/16/2015 2/9/2015 Summer 6/1/2015 8/31/2015 3/13/2015 3/16/2015 4/17/2015 5/11/2015 Section II. Calendar of Events for References Awards Committee Travel Awards References Calendar of Events Application Season Reference form opening date Reference form closing date Fall 6/30/2014 8/8/2014 Winter 9/15/ /24/2014 Spring 12/15/2014 1/23/2015 Summer 3/16/2015 4/24/

8 Section III. Instructions to the Applicant Howdy! The application link, instructions, and protocols the Awards Committee follows to review each application, as well as the rubrics against which applications will be evaluated, can be found on the Graduate and Professional Student Council web site at It is the responsibility of the applicant to read all documentation before applying. Please carefully read all directions before beginning the application. Applications filled out incorrectly or PDF attachments saved with the wrong file name format will be deemed Ineligible for Consideration. All completed applications must be the unique, original work of the applicant. All documents, where applicable, must be double-spaced, use Times New Roman 12 point font, have one-inch margins, and be in PDF file format. Once all materials are assembled, the online application should take about 15 minutes to complete. You will need to provide the following Application Materials: 1. Personal Information. 2. Award for which you are applying and your level of participation. 3. Event information. 4. Résumé or Curriculum vitæ. 5. Screenshot of event web site outlining nature of event. 6. Personal Statement (500 words maximum). 7. Abstract (300 words maximum). 8. Professional reference name and their address. 9. Demographic information (optional). Please include Application Materials 4-7 as listed above as one PDF file saved with the file name format ApplicationSeason_Year_LastName.pdf. For example: Fall_2014_Smith.pdf In addition, please include in a separate PDF file Application Materials 6-7 with the first two letters of your last name and last four numbers of your UIN bolded, underlined, and centered at the top of the page. The file should be saved with the file name format ApplicationSeason_Year_FirstTwoLettersofLastNameLastFourofUIN.pdf. For example: Sm1234 For example: Fall_2014_Sm1234.pdf Within the documents, please delineate which is the Personal Statement and which is the Abstract with the appropriate heading. In the event you have questions after you have thoroughly read these instructions, please address them to the Awards Committee Chair via , make an appointment to meet with the Awards Committee Chair directly, or stop by the Graduate and Professional Student 8 20

9 Council office during office hours (details can be found on the website and application form). Section IV. Application and Required Materials 1. Applicants will fill out an online application in full. a. Incomplete application will not be considered. 2. Applicants will include a Résumé or Curriculum vitæ. a. Résumés and Curriculum vitæ should not be longer than two (2) pages, maximum one-inch margins, 12 point font. 3. Applicants will include a scanned brochure or screenshot of the webpage that includes an introduction into the conference, creative exhibition, career fair, and/or training (usually the home page or About Us section). a. Do not include the entire schedule of the conference. b. Do not only include a URL without a screenshot. 4. Applicants will write a personal statement of no longer than 500 words addressing the following questions. a. What are your motivations for attending the conference, creative exhibition, career fair, and/or training? b. What are the benefits (tangible or intangible) you expect to receive from participating in said event? c. How will your participation in said event aid in your professional development? d. How will Texas A&M University benefit from your participation from said event? e. Anything else you deem necessary and/or would like to share with the selection committee. 5. Applicants will submit their conference, creative exhibition, career fair, and/or training abstract, if applicable, being no longer than 300 words. a. Do not include a full publication. b. Applicants can only submit one abstract. c. The selection committee is comprised of your peers from a variety of fields and subject areas. It is in your benefit to keep this in mind when crafting your abstracts. 6. Applicants will provide the name and address of a professional reference. a. This reference will be applicable and able to testify to accomplishments made during the applicant s graduate and professional career. 9 20

10 c. Upon b. An will be automatically sent to the professional reference with further instructions. the reference s submission of their materials, the applicant will receive an explaining the receipt. Section V. Applicant Eligibility 1. To apply and receive a Travel Award from the Graduate and Professional Student Council, the applicant and applicant s department, program, and/or organization to which the applicant is claiming eligibility under must meet the following eligibility requirements: a. Applicant: i. Be enrolled in a graduate or professional degree program at Texas A&M University. ii. Be in good stand with the University and their academic department. iii. Have a GPA great than or equal to b. Applicant s department, program, and/or organization to which the applicant is claiming eligibility under: i. Be recognized by and represented within the Graduate and Professional Student Council General Assembly. ii. Have eligibility (voting delegate status) within the Graduate and Professional Student Council. 2. It is the responsibility of the applicant to determine if they and their department, program, and/or organization to which they are claiming eligibility under are eligible before the submission of a Travel Award application. a. Eligibility questions can be directed to the Awards Committee Chair and/or Vice President of Information. Section VI. Evaluation Criteria 1. Applications that are not deemed Ineligible for Consideration will be evaluated according to the rubrics found in the Appendices. Section VII. Application Resources 1. The following is a list of resources that applicant may benefit from to enhance the quality of their application. All resources listed here are free of charge. a. University Writing Center b. POWER Writing Support Services 10 20

11 Section VIII. Applicants Right to Privacy 1. Applicants will be required to submit an application with pertinent personal and Texas A&M University Student Directory Information including, but not limited to: a. Name. b. Address. c. UIN. d. Telephone number. e. Academic department. 2. The Awards Committee Chair will be the only person to see both the applicants names and UINs together and does not evaluate applications. This is done to mitigate and eliminate bias during the evaluation period. 3. To ensure a completely anonymous review, applicants will follow these instructions in regards to their Application Materials: a. Follow all title, heading, and file name formats. b. Omit any identifiable information, including but not limited to: i. Name. ii. Laboratory, Center, or Institute s name. iii. Mentor, principal investigator, and/or faculty advisor s name and/or title. V. Winning Applicants: Requirements and Policies Section I. Award Disbursement 1. In order for the winning applicants to receive their awarded funds, they must understand, accept, and complete the following: a. Attend a General Assembly meeting to officially receive the Travel Award and discuss their intended travel. b. Meet with the Graduate and Professional Student Council Advisor to review and sign relevant paperwork. c. Meet with Student Business Services to review and sign relevant paperwork. 2. Travel Awards will be disbursed by direct payment to a vendor for airfare, conference registration, hotel accommodations, etc. 3. Applicants will be notified about three (3) week after the last day of the application period as to whether they were selected as a winner of a Travel Award

12 a. This may be too late for applicants to pay for airfare, conference registration, hotel accommodations, etc. In such cases, reimbursements may possibly be made. Section II. Reporting Requirements 1. In the event of winning and subsequent acceptance of a Travel Award, the winner understands and accepts that within 30 days of return from the travel, the following will be required: a. Complete a summary review document provided by the Awards Committee Chair. b. Meet with the Awards Committee Chair for a short exit interview. c. Provide proof of acceptance and/or attendance to the conference, creative exhibition, career fair, and/or training. d. Provide up to four (4) photos of themselves at the conference, creative exhibition, career fair, and/or training and one (1) headshot photo. Section III. Photo Release for Marketing 1. To ensure continued and additional funding for future Travel Awards, to fulfill reporting requirements, and to retain materials to use for Graduate and Professional Student Council marketing purposes, it is strongly encouraged that Travel Award winners submit photos of their experiences while traveling. 2. In compliance with policies set forth by Texas A&M University and the Division of Student Activities, winners will sign a Photo Release for Organization Marketing Purposes Form when meeting with the Graduate and Professional Student Council Advisor. VI. Evaluating Travel Award Applications: Policies and Procedures Section I. Awards Committee Member Responsibilities 1. Members of the Awards Committee will perform and be responsible for the following duties: a. Attend all committee meetings. b. Perform all application evaluations in an expedient and timely manner, meeting all deadlines. c. Voice constructive questions, comments, and/or concerns with respect to any aspect of the proceeding, policies, and/or review of the Awards Committee and the Awards Committee Chair. d. Notify the Awards Committee Chair if they are unable to execute their responsibilities. e. Notify the Awards Committee Chair if they are aware of a conflict of interest between themselves and the applicant whose application they are evaluating

13 Section II. Awards Committee Member Code of Conduct and Expectations 1. Members will carry themselves in accordance with the values and ethics of the Graduate and Professional Student Council and the greater Texas A&M University community outlined in the Aggie Honor Code, An Aggie does not lie, cheat, or steal nor tolerate those who do. 2. Members will not evaluate applications for the same application period in which they have submitted an application for consideration. a. Members must notify the Awards Committee Chair of such a conflict of interest before they submit an application for consideration. b. Failure to notify the Awards Committee Chair upon submission of an application for consideration will result in the member s application being deemed Ineligible for Consideration. 3. Members will not discuss any application outside of committee meetings or official Awards Committee correspondence with the Awards Committee Chair. 4. Members will not send, transmit, or communicate applicants UINs and/or applications in part or full to anyone but the Awards Committee Chair. 5. If any member is found to be in violation of this Code of Conduct and Expectations, they will be removed from the committee and will face disciplinary review by the Graduate and Professional Student Council and, possibly, Texas A&M University. 6. Member will sign a statement acknowledging and agreeing to the above Code and Conduct of Expectations. Section III. Calendar of Events for Awards Committee Members Awards Committee Travel Awards Committee Member Calendar of Events Application Season Receive applications for evaluation Send all evaluations to Awards Committee Chair by 10:00 PM Receive notification of winners Fall 8/4/2014 8/11/2014 8/15/2014 Winter 10/20/ /3/ /10/2014 Spring 1/19/2015 2/2/2015 2/9/2015 Summer 4/20/2015 5/4/2015 5/11/2015 Section IV. Awards Committee Members Right to Privacy 1. Awards Committee members participation on the Awards Committee will not be subject to privacy as service to the Graduate and Professional Student Council is public and the Graduate and Professional Student Council is a public organization

14 2. The identity of members, with respect to their evaluation of applicant s applications will be subject to privacy with exception to members of the Executive Committee. Section V. Office and Correspondence Office hours by appointment. Graduate and Professional Student Council Cain Hall C TAMU College Station, TX Office: (979) Fax: (979) awards@gsc.tamu.edu gsc@tamu.edu 14 20

15 Appendix A: Awards Committee Member Code of Conduct and Expectations Agreement Graduate and Professional Student Council Awards Committee Code of Conduct and Expectations 1. Members will carry themselves in accordance with the values and ethics of the Graduate and Professional Student Council and the greater Texas A&M University community outlined in the Aggie Honor Code, An Aggie does not lie, cheat, or steal nor tolerate those who do. 2. Members will not evaluate applications for the same application period in which they have submitted an application for consideration. a. Members must notify the Awards Committee Chair of such a conflict of interest before they submit an application for consideration. b. Failure to notify the Awards Committee Chair upon submission of an application for consideration will result in the member s application being deemed Ineligible for Consideration. 3. Members will not discuss any application outside of committee meetings or official Awards Committee correspondence with the Awards Committee Chair. 4. Members will not send, transmit, or communicate applicants UINs and/or applications in part or full to anyone but the Awards Committee Chair. 5. If any member is found to be in violation of this Code of Conduct and Expectations, they will be removed from the committee and will face disciplinary review by the Graduate and Professional Student Council and, possibly, Texas A&M University. I,, have read, understand, and accept the above Code of Conduct and Expectations for my position on the Awards Committee for the Graduate and Professional Student Council of Texas A&M University. I also understand that if I am found in violation of any part of this document, I can be removed from the committee. I affirm that I am of sound mind and sign this of my own free will. Committee Member s Signature Date Awards Committee Chair s Signature Date 15 20

16 Appendix B: Travel Awards Personal Statement Rubric Graduate and Professional Student Council Awards Committee Personal Statement Rubric Applicants will write an essay of no more than 500 words addressing the following questions: What are your motivations for attending the conference/creative exhibition/career fair/training? What are the benefits (tangible or intangible) you expect to receive from participating in said event? How will your participation in said event aid in your professional development? How will Texas A&M University benefit from your participation from said event? Anything else you deem necessary and/or would like to share with the selection committee. The 5-point essay: Has a strong central idea (thesis) that is related to the questions outlined in the instructions. Provides compelling support to the thesis topic. Has a clear, logical organization with well developed major points that are supported with concrete and specific evidence. Uses effective transitions between ideas. Uses appropriate words composing sophisticated sentences. Expresses ideas freshly and vividly. Is free of mechanical, grammatical, and spelling errors. Is not more or less than required page length. The 4-point essay: Has a strong central idea that is related to the questions outlined in the instructions. Has a clear, logical organization with developed major points, but the supporting evidence may not be especially vivid or thoughtful. Uses appropriate words accurately, but seldom exhibits an admirable style while the sentences tend to be less sophisticated. Has one or two mechanical, grammatical, and spelling errors that do not distract from the overall message. Is slightly more or less than required page length. The 3-point essay: Not quite a 4 point essay, but better than a 2 point essay. Mildly addresses questions outlined in the instructions. Has three to six mechanical, grammatical, and spelling errors that mildly distract from the overall message. Is substantially more or less than required page length

17 The 2-point essay: Makes allusions to the questions outlined in the instructions. Has a central idea that is presented in such a way that the reader understands the writer's purpose. Has an organization that reveals a plan, but the evidence tends to be general rather than specific or concrete. Uses common words accurately, but sentences tend to be simplistic and unsophisticated. Has seven to eight severe mechanical, grammatical, or spelling errors. Is grossly more or less than required page length. The 1-point essay: Lacks a central idea (no thesis). Lacks clear organization. Does not address questions outlined in the instructions. Fails to develop main points, or develops them in a repetitious or illogical way. Fails to use common words accurately. Uses a limited vocabulary in that chosen words fail to serve the writer's purpose. Has ten or more mechanical, grammatical, or spelling errors. Note to Application Reviewers: When scoring, award to the whole point only. Do not submit scores with fractions of points

18 Appendix C: Travel Awards Abstract Rubric Awards Committee Travel Awards Abstract Rubric Each content area is worth 1 point. If the content is included, award 1 point. Abstract Content Included? Goal, hypothesis, or description The creative or scientific project had a goal or logical hypothesis that was stated clearly and concisely; the creative endeavor was adequately described. Background Sufficient background information was provided so as to provide connections to broader issues or context for the work. Methods Choice of methods address hypothesis or goal of project, may demonstrate original thinking or approach, or choice of how creative work will be presented. Results Data has been collected which addresses the goal or hypothesis or a creative work will be presented with program notes that provide insight into the creative process. Significance Abstract addresses significance of project. Conclusions Reasonable conclusions from the data presented were connected to project goals or hypothesis. This may not be applicable to a creative project. Total: 18 20

19 Appendix D: Travel Awards Application Rubric Awards Committee Travel Awards Application Rubric Evaluations are out of 78 possible points. GPA points points points points Personal Statement Abstract Reference s Evaluation Three (3) committee members will review each Personal Statement. Each member has the ability to award a maximum of 5 points. The applicant will receive the aggregate number of points by totaling the three (3) committee members individual scores. 15 points maximum Three (3) committee members will review each abstract. Each member has the ability to award a maximum of 6 points. The applicant will receive the aggregate number of points by totaling the three (3) committee members individual scores. 18 points maximum References will be asked to evaluate the applicant using a grid-like system, which will be scored out of 25 possible points. The dimensions to be evaluated will fall under in the realms of professionalism, merit, research, advocacy, community building, etc. 25 points maximum 19 20

20 Appendix E: Travel Awards Application Checklist This document is intended for use by Travel Awards applicants as a checklist to ensure that they have all the proper materials assembled for submission. Do not submit this form with your application. See instructions for formatting guidelines. Remember, no late submissions will be accepted. Application Materials Packet 1 Online Application Form Résumé or Curriculum vitæ Screenshot of event web site outlining nature of event Personal Statement Abstract Professional reference name and their address Proper Formatting Proper File Name Format Application Materials Packet 2 Online Application Form Personal Statement Abstract Proper Formatting Proper File Name Format 20 20