. COLORADO DEPARTMENT OF HUMAN SERVICES DIVISION OF YOUTH CORRECTIONS POLICY C 4.1 PAGE NUMBER 1 OF 8 CHAPTER: SUBJECT: and Staff and s EFFECTIVE DATE: January 31, 2014 THIS POLICY RELATES TO: Residential Contract Programs Secure Contract Programs Secure Detention Programs Child Placement Agencies John Gomez, Director I. POLICY: The S staff development and training program shall be an organized, planned and evaluated activity designed to achieve specific learning objectives and enhance job performance of employees. The shall develop an annual training plan which addresses the specific training needs of employees and make available to employees a training calendar quarterly which outlines specific training to be offered. CHILD PLACEMENT AGENCIES HAVE THE OPTION TO FOLLOW THIS POLICY BUT AT MINIMUM MUST FOLLOW THE LICENSING REGULATIONS RELATED TO TRAINING. II. KEY TERMS: A. Certified Trainer B. Qualified Trainer C. III. PROCEDURES: A. Responsibilities: 1. The DIRECTOR OR DESIGNEE shall be responsible for planning and coordinating training programs to conform to established policy requirements. 2. programs shall be planned to meet the needs of staff members' job requirements and shall be pertinent to their current work and/or their career development objectives.
CHAPTER SUBJECT POLICY PAGE 2 of 8 and Staff and s 3. On an annual basis, the DIRECTOR OR DESIGNEE shall review training curricula, training content and course evaluations and make whatever changes necessary. B. Trainer/Instructor s: 1. The training program shall be presented by a person who is qualified or certified to teach in the area which they are conducting training. C. Job Assignments: a. The DIRECTOR OR DESIGNEE is responsible for determining which training programs require certified trainers. b. The Director or Designee is responsible for determining which staff members are qualified trainers in subject areas that do not require certified trainers. c. Per the PROGRAM training plan, instructors may earn up to the required minimum number of hours in any given topic/area for each training sessions in that topic area. credit may not be granted until the trainer demonstrates competency in the training subject. 1. requirements are determined by job assignment. Job Assignment Position Facility Based Direct Care who provide direct supervision for juveniles and/or provide supervision to Direct Care EMPLOYEES. who provide services to juveniles Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist. with minimal/no juvenile contact Administrative Assistant, Food Services, Medical Clerk/Technician, Janitorial/Maintenance. Facility Administrative/Management Clinical Director, Food Services Manager, Managers, Administrators. D. Subject s: 1. For training subjects below that list as the annual training requirement, competency MAY be determined through the use of a written examination. When protocols change significantly in any test subject, formalized training shall be provided.
CHAPTER SUBJECT POLICY PAGE 3 of 8 and Staff and s a. The DIRECTOR OR DESIGNEE SHALL outline what material should be reviewed. A SERIES OF QUESTIONS shall be developed TO TEST ALL staff members. b. shall be required to pass written examinations and re-certifications with an 80% or greater score. Failure to meet this requirement shall be addressed by retaking the test within the same year. E. Part-Time : 1. Part-time employees shall receive the same training as full-time employees with the same job assignment. Part-time employees shall complete the required new employee training subjects within 120 days of their employment starting date. F. s: 1. ly hired direct care employees shall receive, at a minimum, 120 hours of training their first year of employment AND 40 HOURS OF ANNUAL TRAINING TO INCLUDE AT MINIMUM THE ANNUAL TRAINING REQUIREMENTS. The new employee training subjects must be completed within 60 days of their employment starting date. Direct Care Subject Annual An orientation to the purpose, mission, goals, and policies/procedures of the AND THE Division of Youth Corrections. An overview of the Juvenile Justice System and the correctional field. Staff/Juvenile Relationships Confidentiality of Juvenile Records Supervision of Juveniles Signs of Suicide Risk and Precautions Child Abuse Reporting Report Writing Reporting Critical Incidents Juvenile Rules and Regulations Rights and Responsibilities of Juveniles Signs of Concussion Interpersonal Skills/Conflict Resolution, review, signoff
CHAPTER SUBJECT POLICY PAGE 4 of 8 and Staff and s Direct Care Subject Annual Establishing Rapport/Involvement with Juvenile s Family Restorative Community Justice Victim Notification Program Where Applicable Informed Supervision Where Applicable SEXUAL CONTACT PREVENTION/PREA-Must include SAB/VV/Overall Risk Assessment Colorado Trails Database Navigation Where Applicable HIPAA Guidelines First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens, Communicable Diseases/HIV AIDS Nationally Certified Physical Management Where Applicable 2 Food Safety Review - Food Service Staff Only On-Site to include but is not limited to: Fire and Emergency and Tool Control Procedures and Facility Safety/Security Procedures Conducting Searches /Updated Policy Reviews Pertinent To Position As required As required Review/signoff
CHAPTER SUBJECT POLICY PAGE 5 of 8 and Staff and s 2. ly hired employees who provide services to juveniles shall receive, at a minimum, 120 hours of training their first year of employment except for Nurses, PA, and Physicians shall receive 115 hours of training their first year. The new employee training subjects must be completed within 60 days of their employment starting date. THERE SHALL BE 16 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED. who provide services to juveniles. Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist. Subject Annual An orientation to the purpose, mission, goals, and policies/procedures of the AND THE Division of Youth Corrections. An overview of the Juvenile Justice System and the correctional field. Staff/Juvenile Relationships Confidentiality of Juvenile Records Supervision of Juveniles Signs of Suicide Risk and Precautions Child Abuse Reporting Report Writing Reporting Critical Incidents Juvenile Rules and Regulations Rights and Responsibilities of Juveniles Restorative Community Justice SEXUAL CONTACT PREVENTION /PREA Informed Supervision Where Applicable Colorado Trails Database Navigation Where Applicable HIPAA First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens Communicable Diseases/HIV-AIDS CPR only- for all Nurses, PA, Physician - A current CPR verification may be substituted At a minimum all must attend Evade & Escape. Nationally Certified Physical Management Where Applicable Signs of Concussion On-Site to include but is not limited to: Fire Emergency and Tool Control Procedures & Facility Safety/Security Procedures Conducting Searches, review, signoff
CHAPTER SUBJECT POLICY PAGE 6 of 8 and Staff and s who provide services to juveniles. Teacher, Principal, Registered Nurse, Nurse Practitioner, Physician Assistant, Physician, Clinical Service Providers, Psychologist, and Psychiatrist. Subject Annual /Updated Policy Reviews Pertinent To Position Review/signoff 3. ly hired employees with minimal/no juvenile contact shall receive, at a minimum, 104 hours of training their first year of employment except for FOOD SERVICES who must receive 120 hours their first year. The new employee training subjects must be completed within 60 days of their employment starting date. THERE SHALL BE 16 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED. with minimal/no juvenile contact Administrative Assistant, Food Services, Medical Clerk/Technician. Subject Annual An orientation to the purpose, mission, goals, and policies/procedures of the AND THE Division of Youth Corrections and its facilities and work units. An overview of the Juvenile Justice System and the correctional field. Staff/Juvenile Relationships Confidentiality of Juvenile Records Child Abuse Reporting Report Writing Reporting Critical Incidents SEXUAL CONTACT PREVENTION/PREA Informed Supervision Colorado Trails Database Navigation Where Available HIPAA First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens Evade and Escape 2 Food Safety Review - Dining Services Only On-Site to include but is not limited to: Fire Emergency and Tool Control Procedures and Facility Safety/Security Procedures /Updated Policy Reviews Pertinent To Position, review, signoff Review/Sign Off
CHAPTER SUBJECT POLICY PAGE 7 of 8 and Staff and s 4. ly hired administrative/management employees shall receive, at a minimum, 106 hours of training their first year of employment. The training subjects must be completed within 60 days of their employment starting date. THERE SHALL BE 40 HOURS OF ANNUAL TRAINING TO INCLUDE THE REQUIRED SUBJECTS LISTED. Administrative/Management : Clinical Director, Food Services Manager, Managers, and Administrators. Annual Subject An orientation to the purpose, mission, goals, and policies/procedures of the AND THE Division of Youth Corrections. An overview of the Juvenile Justice System and the correctional field. Staff/Juvenile Relationships Confidentiality of Juvenile Records Supervision of Juveniles Signs of Suicide Risk and Precautions Child Abuse Reporting Report Writing Reporting Critical Incidents Juvenile Rules and Regulations Rights and Responsibilities of Juveniles Restorative Community Justice Victim Notification Program Where Applicable SEXUAL CONTACT PREVENTION /PREA-Must include SAB/VV/Overall Assessment Instrument Informed Supervision Where Applicable Colorado Trails Database Navigation Where Applicable HIPAA First Aid and CPR/AED/Universal Precautions/Blood Borne Pathogens Communicable Diseases/HIV-AIDS Nationally Certified Physical Management Where Applicable Evade and Escape 2 Food Safety Review - Food Services Only On-Site to include but is not limited to: Fire, Emergency and Tool Control, Procedures and Facility Safety/Security Procedures Conducting Searches Security Procedures /Updated Policy Reviews Pertinent To Position, review, signoff Review/signoff
CHAPTER SUBJECT POLICY PAGE 8 of 8 and Staff and s H. Records: 1. Staff training records shall be kept by the CONTRACT PROGRAM S designated training coordinator or record keeper. 2. A separate training record shall be established for each staff member TO include: a. Staff member's name, and b. Duty assignment/classification, and c. Official hire date, and d. Annual training hours required, and e. An up-to-date list of the training completed by the staff member and the number of hours, including all credit transferred as a result of previously completed training, and f. Supporting documentation of completed training shall be kept in the file for 3 years plus the current fiscal year, and g. Successfully completed training sessions shall be documented in the Colorado Trails Database training functionality within 45 days of the completion, WHERE AVAILABLE. 3. The Director or Designee SHALL review each staff member's training record at the end of each performance evaluation cycle. A complete listing of the staff member's training status and a summarization of the training and achievements shall be completed by the Coordinator and forwarded to the CONTRACT PROGRAM Director. I. Plan: 1. Each shall develop an annual training plan to ensure compliance with the Division of Youth Corrections applicable policies and procedures. This training plan shall serve as the official record to demonstrate how employees annual training minimum requirements will be met. plans shall be reviewed during the annual Division of Youth Corrections audit process and/or Monitoring process.