ANNUAL CONFERENCE:EFFECTIVE PERFORMANCE MANAGEMENT SYSTEMS IN THE LOCAL GOVERNMENT B2B Ms Paledi Marota (SCAR Chairperson)
WHAT IS PERFORMANCE MANAGEMENT? Refers to a process of planning, monitoring, and measuring or review the implementation of org s strategy. 4. women in governance and leadership 12. and Lea
WHAT IS PERFORMANCE MANAGEMENT FRAMEWORK? Refers to a system that indicates how will the Municipality plan, monitor, measure and review performance management.
PROBLEM STATEMENT Performance Management is only done for compliance in our municipalities. The intended purpose of having performance management system implemented in municipalities is compromised.
PERFORMANCE MANAGEMENT POLICY AND PROCEDURE MANUAL o Demonstrate leadership commitment on the implementation of performance management requirements. o Promote culture of performance management. o Legal document binding employees participation on the municipality s performance management system. o Provide a step by step process of implementing performance management.
LEGISLATIVE REQUIREMENTS o The Constitution of Republic of South Africa, 1996 o Local Government: Municipal Structures Act, 1998 o Local Government: Municipal System Act, 2000 o Local Government: Municipal Finance Management Act 56, 2003 Skills Development Amendment Act, 2003
LEGISLATIVE REQUIREMENTS--Continue o Performance Management Regulation 805 of 2006 o Municipal Performance Management Regulation 796 of 2001 o Performance Management Regulation 21 of 2014 o National Treasury PM Framework, 2007
BENEFITS o Translate vision in to operational goals at all levels o Forces alignment between IDP and SDBIP; o Manage cost effectively by clearly aligning budget to strategy; o Promote monitoring and enhance proactiveness; o Promote good governance etc.
o Politically Driven o Simple o Participatory o Developmental o Fair and Objective PRINCIPLES
ROLES AND RESPONSIBILITIES 1. Council- Oversight 2. Executive Mayor-monitor and evaluate 3. Mayoral Committee-Oversight 4. Ward Committees-monitor 5. Municipal Manager-evaluates, monitor and hold management account 6. Performance Management Office-monitor and review 7. Internal Audit-quartely review and give assurance 8. Audit Committee/ Performance Audit Committee -quarterly reviews through internal audit and provide council assurance 9. Senior Management Team- implement, monitor, evaluate and account 10. Community- hold council accountable 11. MPAC-Oversight
CASCADING OF PERFRMANCE MANAGEMENT: MUNICIPAL SCORECARDS IDP TOP LAYER SDBIP TECHNICAL SDBIP DEPARTMENTAL PERFORMANCE PLAN INDIVIDUAL PERFORMANCE PLANS 11
Process Performance planning Performance Monitoring Performance Review Performance Audit Performance Reporting
Reporting Cycle 1. DEPARMENTAL 10 PUBLIC (Website) 2. PERFROMANCE OFFICE 9 Oversight Committees 3. INTERNAL AUDIT 8 COUNCIL 5. SMT 7. PERFORMANCE AUDIT COMMITTEE
Reporting phases Performance Reviews Quarterly ST Quarter July September(reporttobesubmittedi 1 ST Quarter July September (report to be submitted in October) 2 ND Quarter October December (report to be submitted in January) 3 RD Quarter January March(report to be submitted in April) 4 TH Quarter April June (report to be submitted in July) Semester Assessments 1 ST Semester (Mid-Term) July December (February) 2 ND Semester (Annual) January -June (August)
PERFORMANCE MANAGEMENT APPROACH/LEVELS
DEVELOPING KPI AND TARGETS When describing what government institutions do for purposes of measuring performance the following terms are used: o Inputs-"what we use to do the work". o Activities-"what we do". o Outputs-"what we produce or deliver o Outcomes- "what we wish to achieve o Impacts-the results of achieving specific outcomes, such as reducing poverty by creating jobs o SMART principle
LET S SHARE KNOWLEDGE
Kealeboga and Thank you!