Exercise Skills Covered: 8VHWKHUHYLVLRQIHDWXUH 2QWKH-RE Track changes made to a document to monitor when and how edits are made. Tracking changes lets you consider revisions before incorporating them into a If you agree with the change, you can accept it, but if you disagree with the change you can reject it. You can track changes made by one person, or by many people, which is useful when you are collaborating on a document with others. You are a loan officer at First United Bank of Chicago. Your coworker is preparing a letter in response to a request for a small business loan and has asked you to review the letter. You will use Track Changes to edit the letter. 7HUPV Revision marks Formatting applied to text in a document to identify where insertions, deletions, and formatting changes have been made. 1RWHV 7UDFN&KDQJHV Turn on Word s Track Changes feature to apply revision marks to all insertions, deletions, and formatting changes in a When Track Changes is active, the TRK button on the status bar is bold and Word applies revision marks as you edit a By default Word displays inserted text in color with an underline and deleted text in color with a strikethrough. While tracking changes, deleted text is marked but not erased from the document until the change is accepted. Word also inserts a vertical line to the left of any changed line to indicate where revision marks occur in the Changed line Track changes in a document Deleted text Inserted text TRK button is bold
By default, Word applies different colors to revision marks for up to eight different users working on the same Word marks changes on screen and in printed documents by default. $FFHSW5HMHFW&KDQJHV Revision marks remain stored as part of a document until the changes are either accepted or rejected. To incorporate edits into a document file, accept the changes. To cancel the edits and erase them from the file, reject the changes. Word provides three methods for reviewing, accepting, and deleting changes: The Accept or Reject Changes dialog box The Reviewing toolbar Context menus Name of editor and type of change are displayed in the Accept or Reject dialog box Use the Accept or Reject Changes dialog box to read a description of a change before you accept or reject it. Use the Reviewing toolbar buttons to locate changes, then accept or reject them. Use the context menu to accept or reject a change quickly. &XVWRPL]H5HYLVLRQ0DUNV You can change the way Word displays revision marks. used to mark insertions. used to mark deletions. You can select the color and/or formatting to mark formatting changes. used to mark changed lines. You can set Word to display marks on the screen but not in printed documents, or in the printed document but not on the screen. Track Changes dialog box Type of change Name of editor The Reviewing toolbar Track Changes Previous Change Next Change Reject Change Accept Change Context menu for tracking changes
3RZHU:RUG/HVVRQ([HUFLVH 3URFHGXUHV Turn Track Changes On or Off Double-click TRK button on Status bar to toggle feature on and off. 1. Click Tools...\+ 2. Click Track Changes... 4. Click Track changes while editing...\+ 5. Click OK...m 9Deselect Track changes while editing check box to turn off Track Changes feature. 1. Click View...\+ 2. Select Toolbars... 3. Click Reviewing. 4. Click Track Changes button to toggle feature on and off. 9If Track Changes is active, right-click revision mark in document and click Track Changes to toggle feature off. Use Context Menu 1. Right-click a revision mark. 2. Click Accept Change... Click Reject Change... Use the Reviewing Toolbar 1. Click Next Change button to browse forward from Click Previous Change button to browse back from 2. Click Accept Change button to incorporate change into Click Reject Change button to delete change from Open Accept or Reject Changes Dialog Box 1. Right-click the TRK button. 2. Click Accept or Reject 1. Click Tools... \+ 3. Click Accept or Reject 1. Right-click a revision mark. 2. Click Accept or Reject Use the Accept or Reject Changes Dialog Box 1. Click Find button to browse forward from Click Find button to browse back from insertion point. 2. Click one of the following: Accept... \+ to incorporate change into Reject... \+ to delete change from Accept All... \+ to incorporate all changes into Reject All... \+ to delete all changes from Undo... \+ to reverse most recent accept or reject action. 3. Click Close button... d Customize Revision Marks 1. Right-click TRK button. 2. Click Options... 1. Click Tools...\+ 4. Click Options...\+ 5. Use drop-down lists to select desired Mark and/or Color options for the following: 9Select By Author as Color option to use different colors for up to eight users. Inserted Text Deleted Text Changed Formatting Changed Lines 6. Click OK... m Select When Revision Marks are Displayed 1. Click Tools...\+ Right-click TRK button. 4. Click Highlight changes on screen...\+ to show revision marks while editing. 5. Click Highlight changes in printed document...\+ to show revision marks in printed 6. Click OK... m
([HUFLVH'LUHFWLRQV 1. Start Word, if necessary. 2. Open 05LOAN. 3. Save the file as PWD05-1. 4. Turn on the Track Changes feature. Make sure changes are displayed on the screen and in printed documents. 5. Make the insertions and deletions shown in Illustration A. 6. Print the 7. Save the document as PWD05-2. 8. Change the color of inserted text to green and deleted text to violet. 9If these colors are already in use on your computer system, select different colors. 9. Starting at the top of the document, accept the first three revisions. 10. Reject the fourth and fifth revisions. 11. Accept the remaining revisions. 12. Turn off the Track Changes feature. 13. Print the 14. Close the document and exit Word, saving all changes. 2Q<RXU2ZQ 1. Open OWD23, the resume you created in the On Your Own section of Exercise 23 of Word, or open 05RESUME. 2. Save the document as OPWD05. 3. Turn on the Track Changes feature. 4. Customize revision marks. 5. Make changes to the 6. Print the document with revision marks. 7. Save the document as OPWD05-2. 8. Review the changes, accepting some, and rejecting others. 9. If the document is more than one page, add a footer to the second page, including your name, a document title, and the page number. 10. Save the document, close it, and exit Word.
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