BELDOC 14A tenancy application form subject to contract Thank you for choosing to rent a Belvoir property. Please complete this form thoroughly so we can process it as quickly as possible. Please note the following important points: > Before setting up a tenancy we will take up references on you before we approach the landlord for their formal acceptance of your application. Belvoir uses a selected specialist referencing service to do this. > In order to assist you, it is important that you supply us with mandatory information to enable us to reference you properly. It is essential that all the information requested is supplied and the form is completed and legible. Missing information will delay your application and may endanger your tenancy. Advice on completing this form > Where possible, please supply mobile telephone numbers and email addresses for each referee. This helps speed up the referencing process. > If your employer has a Human Resources or Payroll department please give these details, and not those of your Line Manager at work. > Please ensure that all referees that you have nominated have been advised that they will be contacted by us. Procedure for securing a tenancy 1. The landlord has instructed us to act on their behalf in their absence and to seek suitable tenants. 2. Having viewed the property and arrived at a decision to make an application to rent, you are required to provide personal details ranging from your name and address to occupation and salary. You are required to provide financial, employer, character and landlord references as we can only agree to a tenancy on behalf of the landlord, subject to satisfactory replies from those referees. Our investigations will also include a search of the credit registers to establish your financial credibility. This is necessary for your prospective landlord to confirm that, in all respects, your application is suitable and satisfactory. For your own guidance you should be aware that to meet the required income to rent ratio your salary should be at least 2.5 times the proposed annual rent. 3. If you are unable to provide satisfactory references or credit check you may still be offered a tenancy subject to a satisfactory Guarantor being provided. This person must be over 24, in full time employment and earning at least three times your proposed annual rent. The Guarantor will be contacted to ensure that they are aware of a Guarantor s obligations and they will be required to complete a Guarantor application form. They will need to meet satisfactory reference and credit checks and will be expected to sign a form to guarantee your legal commitments in the tenancy. 4. If you are claiming benefits of any kind or are under 21 years of age, you will in all cases require a Guarantor. 5. If you have County Court Judgements (CCJ s) registered against you it may prove impossible to grant you a tenancy unless satisfactory evidence of the clearance of debit is produced prior to the commencement of the tenancy. If you have any such judgements registered against you but do not declare them on your application form, they will in any case be found on our checking system and you will then be automatically disqualified from proceeding with the proposed tenancy. You are therefore advised in all circumstances of known or suspected bad credit to discuss the situation fully at the outset so we may properly advise you of how your application may proceed before you commit to any application fee. 6. You must provide proof of identification when submitting this application. One photographic and one postal from the list provided at the rear of this form. All postal identification must be dated within the last three months. Deposits & rents 7. Given satisfactory replies to enquires you will be offered the tenancy of the property subject only to confirmation from the prospective Landlord of their acceptance of your application, the terms and conditions of the tenancy agreement, payment of agreed advance of rent and required tenancy security deposit, and payment of all administration costs. 8. Deposits and rents are required to be paid directly to our bank account via BACS at least five working days before your Tenancy commences. Your Bank/Building Society can arrange this for you. You will need to contact us to obtain our banking details to arrange this payment. For payment on the day of signing only bankers draft or credit/debit cards is acceptable. Please note that all credit card transactions incur an additional fee of 2.5% and we do NOT accept cash payments. 9. The tenancy deposit acts as security for your performance of your obligations as a tenant under the terms of the tenancy agreement. This deposit will be returned to you at the end of your tenancy term without interest and subject to any deductions that may be necessary to compensate the Landlord for any breach of the tenancy agreement.
Pets 10. Should you wish to keep a pet at the property and the Landlord is agreeable, you will be required to pay an additional deposit of 50.00 for each pet which will be added to the tenancy deposit to meet certain criteria. Please ask for an information sheet. Utilities 11. All property rents quoted include rates unless otherwise stated. They do not include utilities such as electricity, gas or water rates. Application fees & reservation deposits 12. An application fee of 35.00 (inc VAT) for a single occupant or 50.00 (inc VAT) for a couple is now due and should be enclosed with this application; this is non refundable fee to cover our administration costs. 13. A reservation deposit of 100.00 is required to reserve the premises in favour of you for the period of 14 days, applicants who require a reservation period longer than 14 days will be required to pay a reservation deposit of the first month s rent. During this period, the property will not be reserved for any other applicant, the property will be removed from active marketing and no other applications will be accepted. Please note that the maximum reservation period permitted is 30 days. 14. Should the Landlord decline your application, the reservation fee will be refunded in full. 15. Should the Landlord accept your application, we will use your reservation fee towards the first month s rent for the premises. 16. Should you decide not to proceed with your application, the reservation fee will not be refunded to you. Refund of fees 17. If the Landlord refuses to proceed, despite satisfactory references, the application fee will be refunded. If the letting does not go ahead due to default by the prospective tenant or the credit check or references are unsatisfactory or it becomes apparent that facts given to us in this application prove to be untruthful, we regret that neither the application fee or reservation deposit will be returned to you. I / we understand that this application is NOT an offer of tenancy. The application is necessary to validate the details we have provided in support of our requirement for tenancy and, once a successful referencing pass has been received, the Landlord will be requested to formally accept my / our application. No tenancy can be offered until such formal acceptance has been received by Belvoir. Please note that each applicant aged 18 years and over MUST fully complete a separate application form. It is in your interests to complete this from clearly and accurately to avoid unnecessary delays in processing. Please be advised that all details will be checked and verified so it will assist in the prompt processing if our application if you contact those parties whose details you may give within the form, requesting them to respond immediately to confirmation requests made of them.
STAFF USE ONLY Negotiator Initials Property CFP Reference Agreed rent About the property you wish to rent What is the address of the property that you wish to rent? How did you find out about this property? Belvoir website Belvoir To Let board Belvoir branch window Propertynews. com Propertypal.com Propertyindex. com Portadown times Referral How long would you like your initial tenancy agreement to last? 6 / 12 months When would you like to move in? About you What is your title? What is your surname? Your landline number: What is your first name(s)? What is your date of birth? Your mobile number: Your email address: What is your current address? Please ensure you include your postcode How long have you been living at this address for? Years Months Are you... A property owner? A Council tenant? A private tenant? Living with parents? Living with friends? Other? please specify Please tell us why you are leaving this property: If you have not lived at your current address for 3 years or more, please supply us with details of your previous address(s) to cover a 3 year period. What was your previous address? Please ensure you include your postcode How long did you live at this address for? Where you... Years Months A property owner? A Council tenant? A private tenant? Living with parents? Living with friends? Other? please specify Please continue on a separate sheet if requried.
Do you have any County Court Judgements (CCJ s) registered against you? If you answered YES to the above questions, please give details and any other financial facts relevant to this application: Will there be any smokers living at the property? Will there be any pets kept at the property? If there will be pets kept at the property, please give details below on how many and what type(s) of pet(s) you have: Other people living with you Please tell us about any other people who will be living in the property with you by supplying their names and date of birth below: Your landlord details If you rent the property you currently live in, please give details of your landlord or the estate / letting agent managing the property on behalf of your landlord: Landlord / agent name: Landline number: Mobile number: Landlord / agent email address: How much rent are you currently paying? Your employment details Please give details of your current employer. If you are self-employed, please give details of your accountant. Contact name: Company name: Contact position: Contact number: Fax number: I am employed full time: I am retired: I am employed part time: I am currently unemployed: I am self employed: I have independent means: What is your job title? Is your position permanent or temporary? What is your gross salary per year? When did you start working for this employer? If you have a staff / payroll number, please supply details opposite: Do you have any other income?
Character reference Please supply details of somebody we can approach for a character reference. This CANNOT be a relative or your employer. Your character reference should be someone in a professional standing. Contact name: Landline number: Mobile number: Your bank / building society details Please supply details of the bank / building society account that you want your rent payments to be collected from: Your bank / building society name: Bank / building society branch you use: Account name: Account number Sort code: Next of kin details Please supply details of a member of your family we can contact in case of an emergency: Contact name: Landline number: Mobile number: Relationship to you: Confirmation We require you to confirm that you are satisfied with the condition of the property as it stands: During my inspection of the property I found it to be in good condition and I am prepared to accept the property as it stands: If you answered NO to the above statement, please detail below the item(s) that should be attended to prior to the commencement of your tenancy. Please note that these items are requests only, and subject to the landlord s approval:
Identification To support your application you must provide us with two different forms of identification. One must be photographic, the other postal. We only accept the forms of identification listed below: Accepted photographic identification Accepted postal identification Current drivers licence Current passport National ID card Airport / airline ID card Government employee ID card Electricity bill Gas bill Bank / building society statement Telephone bill (NOT mobile) Credit card statement Declaration I confirm that the information supplied, to the best of my knowledge and belief, to be true. I consent to this information being verified by contacting the third parties in this form. I understand that the results of the findings will be forwarded to the appointed letting agent and / or landlord and may be accessed again should I default on my rental payment or apply for a new tenancy agreement in the future. I agree that Belvoir may search the files of a Credit Reference Agency and IDS Ltd, the insurance industry s data collection agency, which will keep a record of that search. I understand that I may request the name and address of the Credit Reference Agency to whom I may then apply for a copy of the information provided. I also understand that in the event of my defaulting on the rental payment, that any such default may be recorded with the Credit Reference Agency and IDS Ltd, who may supply the information to other credit companies or insurers in the quest for the responsible granting of tenancies, insurance and credit. I understand that in the event of any default by me in the covenants in my Tenancy Agreement with my Landlord, the information contained herein may be disclosed to tracing companies and / or debt collection agencies in order to recover any monies due or to trace my whereabouts. I understand that the information provided by me may be transferred to a country outside the EU for the purposes only of processing this reference application, notwithstanding such transfer, Belvoir will remain the Data Controller for the purpose of this application. The information provided in this form by me is information as described in Ground 17 of the Housing Act 1966 and I understand that in any information within this application is found to be untrue, it is grounds for termination of the tenancy. I also understand that any default in the payment of rent will affect any future application for tenancies, credit or insurance. Please sign below to confirm that you wish to apply to rent a property from Belvoir, and that you agree with the above declaration. Applicant signature Please print name Date The details you provide will be held by Belvoir Portadown and may be used to keep you up to date on our products and services of Belvoir and other organisations we believe will be of interest to you. If you prefer not to receive this information, please tick this box. Please ensure that your application is returned to Belvoir Portdown within 7 days of your viewing. Failure to return this application within this period will result in the property being re-advertised and any fees paid forfeited. Due to the confidential nature of the information given, we are unable to give an explanation if the application is not accepted. The referencing provider used will be Experian and you are able to acquire a copy of your credit file via the following methods: > Online - www.experian.co.uk > Telephone - 0870 241 6212 > Post - Consumer Help Service, Experian Ltd, PO Box 8000, Nottingham, NG80 7TH Contact us If there is any part of this form you are unable to complete, please contact a member of our team: Belvoir Lettings 5 Castle Street Portadown Craigavon Co.Armagh BT62 1BA Tel: 02838 352444 Fax: 02838 337922 email: portadown@belvoirlettings.com web: www.belvoirlettings.com/portadown