1.1 Introduction The online renewal application requires your school to either verify or provide information by asking a series of questions. These questions are arranged according to the following categories -- School, Financial, Program, Student and Faculty. There is also a document submission section which will allow you to upload financial statements, employment verification detail and institutional plan for the school. It is recommended that you download and print out a copy of the application to aid you in filling it out. You can download a copy by clicking Download your Pre-Renewal School Working Copy located on the Introduction page of the online renewal. 1.1.1 Navigation Panel The right hand navigation panel contains three (3) sections: Login Status, Navigation Menu and EAB Contact Information. 1.1.1.1 Login status: This block tells you who you are logged in as and contains the logout button. 1.1.1.2 Navigation Menu: This block lists the sections of the renewal application. Note that until your school has progressed through a given section, you cannot jump to that section from the Navigation Menu. Page 1 of 17
1.1.1.3 EAB Contact Information: This section contains your school s consultant contact information (name, phone number, email address) as well as the contact information for the EAB offices. 1.1.2 Inputting Data At the bottom of each page of the renewal form is a Save & Continue button: Should you exit the renewal before completing or submitting it, pressing the Save & Continue button will ensure that all data you have entered has been saved. If you exit a page after entering data but before pressing Save & Continue, your information on that page will not be saved, and you will need to re-enter it the next time you log into the application. Page 2 of 17
1.2 Renewal Application Sections There are seven (7) sections to the application: School Information, Financial Information, Program Information, Student Information, Faculty Information, Document Submission and Comments & Completion. 1.2.1 School Information (Part A) 1.2.1.1 Type of Application (Section 01) In this section you must choose whether your school is applying as an Active school, an Inactive School, or an Active (Deferred) School. Each of these options carries a different fee. Contact your consultant if you are not sure how your school should apply. Active: The school is soliciting enrollments, advertising for students, and/or providing instruction. Inactive: The school is not soliciting enrollments, advertising for students, or providing instruction, but is continuing to provide non-instructional services to former students to whom the school is obligated. Active (Deferred): The school paid an initial application fee, and was approved and began serving students after the first of the current calendar year. 1.2.1.2 Approved School Name (Section 02) You must list your school s name as it has been approved by the EAB. You may not change your school s name via the online renewal process. Contact your consultant if you require a name change or if you are not sure what your school s approved name is. 1.2.1.3 General School Information (Section 03) This information is what will appear in the EAB s directory or approved schools and on its website. Page 3 of 17
1.2.1.4 Contacts Information (Section 04) This page should contain the contact information for your school s Compliance Officer, Chief Administrator and Registered Agent. The Compliance Officer will receive all official EAB communications. Page 4 of 17
Schools are also required to review and update contact information of key personnel that are currently on file with the EAB. 1.2.1.5 School Profile (Section 05) This is a description of your school s mission, history, scope of operations and educational focus, along with a student profile. 1.2.1.6 Ownership Information (Section 06) This is a brief explanation of who owns the school: Page 5 of 17
1.2.1.7 Accreditation (Section 07) If your school is accredited, you should list the name of the accrediting body, as well as when the current accreditation period began and when it ends. You have the option of listing up to three (3) accrediting bodies. If your accrediting body is not available in the drop down list, you have the option of adding one unlisted accrediting body. 1.2.1.8 Teaching Locations (Section 08) Please review the list of teaching locations. Is instruction being given at locations which do not appear on the list? If instruction is being given at a location not listed: contact your EAB consultant to have those locations added to the list of teaching locations for your school. If instruction is being given at all locations listed: progress to the next page. If instruction is being given at only some of the locations listed: contact your assigned school administration consultant to inactivate those teaching locations where instruction no longer takes place. Page 6 of 17
1.2.3 Financial Information (Part B) 1.2.3.1 Revenues (Section 09) Here you list your past fiscal year and your gross revenues from Wisconsin students. Past fiscal year means the most recently completed twelve-month fiscal period on which the school operated, ending on a date no earlier than fifteen months ago. Gross Annual student revenues from Wisconsin students are gross revenues from all Wisconsin students, less all refunds to Wisconsin students: 1.2.3.2 Unearned Tuition (Section 10) Here you enter the amount of unearned tuition paid to the school during the last fiscal period. Unearned tuition means that portion of tuition, fees and all other charges (including charges for required books and supplies) paid to the school for which a student has not yet received instruction. Page 7 of 17
1.2.3.3 Title IV (Section 11) Here you list whether your school participates in Title IV financial aid programs. If you do participate in Title IV, you will also list your institution s default rate for the past year. 1.2.3.4 Alternative Lenders (Section 12) Here you list alternative lenders your school uses, if any. If your school s lender is not available in the drop down list, you have the option of adding one lender: 1.2.3.5 Bankruptcy, Receivership, Reorganization, or Assignment (Section 13) Here you determine whether the school has filed for bankruptcy, receivership, reorganization, or assignment for the benefit of creditors during a specific period of time: Page 8 of 17
If the answer to the question above is yes, you will submit a statement showing the date of the action, the court having jurisdiction, and the current status of the case. 1.2.3.6 Official Action Against the School (Section 14) Here you determine whether there are any official actions against the school: If the answer to the above question is yes, you will submit a statement detailing the subject of the action or order, the agency involved, the date of the action, and the current status of the action. 1.2.4 Program Information (Part C) 1.2.4.1 Program Information & Outcomes (Section 15) In this section you are required to review the programs offered by your school and provide outcomes data for those programs. You will need to select the reporting period for the data provided. Assuming your fiscal period is not the same as the standard reporting period (July 1 - June 30), you will need to choose either your fiscal period or the standard reporting period as the reporting period for the data provided. Page 9 of 17
For each program offered your school needs to report student outcomes data and total cost of the program. For schools that participate in the federal Title IV financial aid program, the corresponding Classification of Instructional Program (CIP) code must also be provided. Click on the Program Name hyperlink for each program to enter outcomes data. Page 10 of 17
When all programs have outcomes data and total cost entered you will be able to proceed to the next section. 1.2.5 Student Information (Part D) 1.2.5.1 Enrollment Informaiton (Section 16) Please provide the demographic information for Gender, Status and Age for both males and females. 1.2.5.2 Student Complaints (Section 17) Enter the number of complaints received from Wisconsin students during the reporting period you specified in Part C. 1.2.5.3 Student Debt (Section 18) Enter the average debt of a Wisconsin student who completes/graduates from your institution. Page 11 of 17
Faculty Information (Part E) 1.2.5.4 Instructor Qualifications (Section 19) Enter the instructor qualifications for the faculty at your institution in this section. 1.2.5.5 Faculty Data (Section 20) Enter the number of full-time and part-time teachers as well as the number of students per faculty member. Page 12 of 17
1.3 Document Submission (Section 21) As part of the renewal process, your school is required to provide; 1) financial statements; 2) employment verification detail; and, 3) an updated institutional plan reporting on the results of the goals previously identified in Sections D and E of the plan. This information can be submitted electronically, or a hard copy can be enclosed with the renewal application checklist and acknowledgement form and applicable fee that is sent to the EAB. In the following sections indicate which method of submission your school will use. Page 13 of 17
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1.4 Comments (Section 22) If you would like to leave feedback on your experience with the online renewal or have other questions/concerns, please let us know. Page 15 of 17
1.5 Renewal Completion The final step of the online renewal contains several elements described below. 1.5.1.1 Review your application 1.5.1.2 Submission of fees and documentation 1.5.1.3 Certify the renewal information being submitted Page 16 of 17
1.5.1.4 Download and Print a copy of the completed application 1.5.1.5 Add an additional confirmation email address (Optional) 1.5.1.6 Submit your application to conclude the online renewal Page 17 of 17