United Nations Nations Unies Lao PDR REQUEST FOR EXPRESSION OF INTEREST (EOI) Title of the EOI: Request for Expression of Interest for (REOI) for Electronic Instruction Detection System Date of this EOI: Closing Date for Receipt of EOI : EOI Number: Address EOI response by email for the Attention of: 12 November 2012 UNSPSC Code: 46170000 COB 26 November 2012 (18:00 Vientiane/Bangkok time) 01//UN/Lao/2012 This REOI is published on the following web-sites: UNDP Lao PDR CO website: http://www.la.undp.org/content/lao_pdr/en/home/operations/procurement/ United Nations Global Market Place: www.ungm.org UNDP Procurement Notices: http://procurement-notices.undp.org Diyer Rasulov, Procurement Specialist email: diyer.rasulov@undp.org DESCRIPTION OF REQUIREMENTS Agencies, Funds, Programmes and Organisations (AFPOs) covered by the United Nations Security Management System in Lao PDR intend to implement Electronic Instruction Detection System (EIDS) at staff members residences in accordance with existing United Nations policies. The technical implementation of the system will be coordinated by United Nations Department of Safety and Security (UNDSS) while contractual arrangements will be managed by the United Nations Development Programme (UNDP) on behalf of all AFPOs in Lao PDR. The purpose of the system is to provide a cost effective security arrangement at the staff residences. Scope of work: i. The contract will preferably be allocated to two services providers. The main selection criteria are demonstrated technical capability and cost. ii. The total number of expected clients will fluctuate during the contract period. Currently, the contract will cover over 60 (sixty) residences for a single service provider or 30 (thirty) residences in the case two service providers are selected. Procuring entity reserves the right to amend the distribution ratio. iii. While most of the residences are located in Vientiane Capital, Lao PDR a small number of residences (not more than ten (10)) are located throughout the country e.g. Oudomxai and Thakek and will be covered by the contract. iv. The expected contract duration is three (3) years with possibility of extension for an additional one (1) year.
Electronic intrusion detection system (EIDS) will provide two (2) layers1 of instant2 detection at a house and single layer at an apartment; (a) 1st layer, residential exterior (entire external perimeter of the house); (b) 2nd layer, residential interior (all intrusion points of the house3). v. Provides three (3) monitoring options; vi. Full Protection, uninterrupted and instant intrusion detection of both residential interior (2nd layer) and residential exterior (1st layer); vii. Perimeter Protection, uninterrupted and instant intrusion detection of residential exterior (1st layer); viii. Stand-by, tampering of any component of the system triggers alarm, no intrusion detection. ix. Activation or deactivation of the above options is executable via remote control, which confirms requested operation, and via keypad panel, which notifies executed action through a display and sound signal; Full TOR and RFP will be provided to interested and qualified companies on a later stage. Conditions: To qualify, interested contractors should submit their Expression of Interest, along with the following documents: Company Profile and business registration; Information on technical capabilities including professional staff and availability of the required equipment; At least three references for similar projects undertaken previously including names of customers and their contact details; Proof of financial capability to provide the services, i.e. the financial statement for the recent past two years; Due to the fact that the requested services are require Government licence in order to operation in Lao PDR the interested companies must provide copy of local Government licence confirming that the company may operate in Lao PDR and provide the required services or Statement that company will receive the required Government licence within two months period in case if their proposal will be selected after the formal competitive process. SPECIFIC REQUIREMENTS / INFORMATION Important Notice A. Firms interested in receiving the solicitation documents are requested to immediately submit a written expression of interest (EOI) to the above e-mail stating the name of the company, EOI reference number, EOI description and full contact details. B. This EOI does not constitute a solicitation. The UN reserves the right to change or cancel the requirement at any time during the EOI and/or subsequent solicitation process. Submitting a reply to an EOI does not automatically guarantee that a company will be considered for receipt of a solicitation if and when issued. Prospective companies that respond and are deemed qualified upon completion of an evaluation of their submission will be invited to participate in the final RFP, if and when issued. NOTE Information on tendering for the UN Procurement System is available free of charge at the following address: http://www.ungm.org/notices/notices.aspx and UNDP Lao PDR Country office web-site at www.undplao.org The Request for Proposal will be sent to the firms who respond to this EOI. Interested firms/organizations should forward 1 Layer refers to invisible detection field, which monitors all possible access points into a perimeter or an area and instantly identifies unauthorised entry. 2 Maximum delay allowed is 3 seconds.
their Expression of Interest by e-mail to the attention of Mr. Diyer Rasulov e-mail: diyer.rasulov@undp.org. Please use the attached form. Interested firms/organizations registered with the UN Global Marketplace, please indicate your vendor registration number. Please be advised that this Request for EOI does not constitute a solicitation. It should also be noted that the procuring entity reserves the right to change or cancel this requirement at any time. Vendors interested in participating in the planned solicitation process should complete the Vendor Response Form of this EOI and send it via email to UNDP Lao PDR before the closing date set forth above.
VENDOR RESPONSE FORM TO: EMAIL: FROM: Diyer Rasulov, Procurement Specialist, UNDP Lao PDR diyer.rasulov@undp.org EOI Number: 01//UN/Lao/2012 SUBJECT: Request for Expression of Interest for (REOI) for UN System in Lao PDR To be filled by the Vendor (All fields marked with an * are mandatory) COMPANY INFORMATION UN Global Market Place (UNGM) Vendor ID Number: Company Name *: Company Contact *: Address *: City *: Country *: Telephone Number *: Fax Number *: Email Address *: Company Website: We declare that provided information is true. Attachments: i. Company Profile and business registration; ii. Information on technical capabilities including professional staff and availability of the required equipment; iii. At least three references for similar projects undertaken previously including names of customers and their contact details; iv. Proof of financial capability to provide the services, i.e. the financial statement for the recent past two years; Signature: Date: Name and Title:
EOI INSTRUCTIONS Prerequisites for Eligibility In order to be eligible for UN registration, you must declare that: A. Your company (both parent and/or subsidiaries, if applicable) is not on, or associated with a company or individual on The 1267 List website (www.un.org/sc/committees/1267/consolist.shtml) and is not on the IIC Oil for Food List website (www.iic-offp.org). B. Your company (both parent and/or subsidiaries, if applicable) is not currently removed, invalidated or suspended by the UN Headquarters, field missions or other UN organizations (including the World Bank) and is not under investigation by a government or UN Member State. C. You have no outstanding bankruptcy, judgment or pending legal action that could impair operating as a going concern. D. You currently do not employ, or anticipate employing, any person(s) who is or was recently employed by the UN (in accordance with ST/SGB/2006/15, post-employment restrictions (www.un.org/depts/ptd/pdf/conduct_english.pdf). E. Your subsidiaries, agents, intermediaries and principals agree to cooperate with the United Nations Office of Internal Oversight Service during any investigative processes undertaken by them, either before during or after execution of a contract, including providing all required documents, company records, access to employees, officers and staff, as well as financial information. For Registered Vendors: Vendors already registered must ensure that the information and documentation (e.g., financial statements, address, contact name, etc.) provided in connection with their registration are up to date in UNGM. IMPORTANT NOTICE: Any false, incomplete or defective vendor registration may result in the rejection of the application or cancellation of an already existing registration. Please note that no further details of the planned solicitation can be made available to the vendors prior to issuance of the solicitation documents.