Time Matters and Billing Matters 13.1 Obtaining the Software Time Matters is available via the download link that appears in your product key email. For assistance, please visit the Time Matters Support Center, contact your LexisNexis CIC (Certified Independent Consultant), or call LexisNexis Technical Support at 800-387-9785. Before you Install Be sure to do the following before installing version 13.1. Perform a complete backup of your Time Matters data files and documents. Close Time Matters and all open applications on your computer. What's New in this Release Time Matters 13.1 Support for the Following External Applications QuickBooks 2014 Timeslips 2014 HotDocs 11 Windows 8.1 Internet Explorer 11 Billing Matters - New Billing Values Additional values have been added to the Billing List Reports to allow for additional fields to be displayed on the report. The values are: Date - Select to display the data by Record Date or Billed Date. Duration - Select to display the Record Duration or Billed Duration / Quantity. If you select Record Duration, the "Time" value displays the record's start and end times. If you select Billed Duration / Quantity, the "Time" value is blank. Code - Select to display the Class Code (record classification code) or Billing Code. 1 of 9
Save Multiple Emails as Documents You now have the ability to save multiple Outlook emails as documents simultaneously. You no longer have to save them one at a time. Quarterly Recurring Events and ToDo's A "Quarterly" option, that allows you to schedule recurring Events and ToDo's on a quarterly basis, has been added to the "Repeating Formula" window. Disconnect External Drives During Installation During the installation and upgrade you are now asked to remove all external hard drives to prevent installation or upgrade issues from occurring. Previous release Time Matters 13 Client Portal Online File-Sharing A new, integrated client portal, powered by technology from WatchDox, lets you share your Time Matters documents online with clients, experts, and other third parties. This file-sharing portal helps you control and protect your shared files by allowing you to: Define who can access the file only the contact(s) associated with the matter, anyone with the same email domain as the contact(s) or everyone Determine what they can do with the document view, print or download Prevent screen captures of the file by displaying only small areas at a time Identify the time-frame that they can access the document Track the file s whereabouts at all times and maintain an audit trail for compliance purposes Revoke access to files anytime Contacts are notified of shared files by email and can view the files from any Internet-connected computer, smartphone, or tablet. Automatic Data Backup Time Matters 13 lets you schedule and automate backups of your Time Matters database and Time Matters shared file directory to help protect you from the unexpected. You can specify a time of day for the backup that s convenient for firm members, and the backup frequency. You can also perform a manual backup at any time. Usability Improvements The following usability improvements provided in Time Matters 13 can help you work more efficiently in the software. Sort records by date and time in the Contact Timeline, Matter Timeline and Attachments List to make the most recent items likely the ones you re looking for readily accessible 2 of 9
Color-code matters within the calendar to easily identify related tasks and events, as well as visually remind you about the billable time you ve worked throughout the day Be more productive through improved Messenger performance Take advantage of all the changes and improvements in new releases sooner with a simpler process for new server and workstation installations Billing Matters In preparation for the December 31, 2013 discontinuation of Billing Matters Accounting (Billing Matters Plus) support, the following features have been removed from the Billing Matters 13 software: Accounts payable Chart of accounts Vendor lists and 1099 reporting Check-writing (if link to third-party accounting software is not enabled) Bank reconciliation Financial reporting Journal entries The following features remain in the Billing Matters software: BillFlow Manager Time and expense capture Payment, deposit, credit and write-off transactions Check-writing (if link to third-party accounting software is enabled) Billing Trust accounting Standard reports for billing, setup and transactions Chart of accounts fields (linked only if the link to Intuit QuickBooks software is enabled) Other Enhancements Certification of Microsoft Windows Server 2012 environments 3 of 9
Issues Addressed Time Matters 13.1 The following issues have been addressed in Time Matters 13.1: AutoName 4115052 4962544 Having periods in the description no longer truncates the file name when the Description field is part of the auto-naming formula. Billing Matters 4801422 The billing preference "Total for Matter not to exceed" is now applied for Fees. 5120777 5135787 5142448 The appropriate Billing settings are now applied when opening Time Matters using a nondefault database. The Total Duration is now properly updated when both the duration timer and billing timer are used. 5156311 The Gross value now calculates properly when the Unit value is changed. Calendar/Scheduler/Docketing 4356025 Adding a Staff to a recurring Event in Time Matters now creates Event records for the added Staff's Calendar. Chain Templates/Scheduling Chains 4657143 Document records now have the correct file name when the file is created by a Chain template using a merge template. Contact/Matter Management 5083784 5015572 5054409 When using the Full Name format for the Contact Lookup field, the suffix for the displayed contact is no longer truncated. The correct Contact name now displays when selecting a Contact that has Contact records listing them as both an individual and part of a group. The client information on Matters no longer changes when the primary contact for that client is the primary contact for other clients. Custom Forms 4325816 Custom Form data is now saved if you enter the description first and then select a custom form template with any drop-down or text fields. Data Indexer 3716267 An error message is no longer displayed when the data indexer starts after opening the Remote version of Time Matters. Document Automation/Creation/Management 5111751 Document records where the file extension is longer than three characters are now associated with their appropriate application. 4 of 9
Email 4765315 When using a MAPI email account, semi-colons are no longer inserted between the last and first names. Exchange Sych 4242938 4840901 5121942 Contacts added in Time Matters are now added to the Outlook Address Book when synchronized via Exchange. When synchronizing Outlook appointments/meetings to Time Matters, duplicate Events in Time Matters are no longer created for tentative and accepted meetings. Records are now synchronized between Microsoft Exchange and Time Matters when used with SQL Server 2005. Firefox Integration 4953903 Installing Time Matters with Firefox installed on the machine was improperly detecting and enabling the Firefox integration for an unsupported version. The Firefox integration has been removed. Form Style 5116878 Form styles using customized tabs now display correctly when imported from previous versions of Time Matters and linked with PCLaw. Forms 4888043 Selecting a staff on a Phone record no longer disables the Notify option. 5140860 Typing 'T' in the Date field now displays today's date. Installation 4946788 Installing Time Matters on either Windows 8 or Windows Server 2012 machines no longer causes an unhandled exception error. 5118251 You can now disable the integration with WordPerfect when performing a custom install. Online File Sharing 5124448 5226057 Special characters in the contact's name or file path no longer cause errors when attempting to share files via WatchDox. Enabling online file sharing with WatchDox no longer changes the property file used for the Mobility and Outlook field matching. PCLaw Link 4626245 Organizations are no longer changed to Persons on the Time Matters Contact form after updating the Matter or Contact. 4695205 Time Matters no longer sends data from unmatched Contact and Matter fields to PCLaw. 4831723 The "ALT" and "Main" phone number fields now synchronize properly with PCLaw. 4922528 When creating Billing records for multiple Event records, the matched PCLaw task code is now maintained on all the Billing records. 5 of 9
4969816 PCLaw link now initializes when you save an Outlook email via TM Connect, create a Billing record for it, and send the Billing record to PCLaw. 5039588 Updates in Time Matters no longer update the Last Matter field in PCLaw. 5105609 When using PCLaw auto numbering, new matters created in Time Matters are no longer assigned the matter number of a matter closed in PCLaw. Process Menus 4679788 Saved Process Change templates now retain their settings after the initial run/creation of the template. QuickBooks Link 4889102 5019979 5094566 An invoice is now created when Time Matters is linked with QuickBooks and on a secondary monitor. When linked with QuickBooks, Time Matters no longer posts reverse payments to the TM Global Customer but now posts them to the original customer on the payment. When using the QuickBooks accounting link with Billing Matters, contact and matter updates are no longer sent to QuickBooks when the link is disabled for the logged in user. Regarding Fields 5133419 You are now prompted to select a Contact or Matter when entering a name in the regarding line and multiples with the same name exist. Remote Synchronization 5156015 New Matters added to either a Host or Remote database are now synchronized when using transfer files. Scanning 4342570 Time Matters now allows you to scan PDFs using legal size paper. Security 4726060 Existing record based exceptions are no longer cleared when you add a user to the special exceptions on a Matter. Standard Reports 4697262 A note has been added to the Receipt Allocation Report that clarifies what the Billed value represents. Sublist 5114494 Sub-tabs for the User Defined Record type sublists no longer show the classification code when Time Matters is first opened. Time Matters for Microsoft Office 4792098 Time Matters for Microsoft Outlook no longer displays an error message on open when a region and language format other than the United States is used. 6 of 9
TM Connect 4736659 4935239 4959802 5147483 5115431 5141271 4972299 When saving multiple emails from Outlook, the default method for saving email attachments is now applied. You can now open PDF files saved to Time Matters via the TM Connect Save Attachment feature. Importing multiple emails via TM Connect no longer causes the 'Error Opening Inputfile' message. When saving multiple attachments as documents from Outlook, the correct document is now saved for each Document record with the correct file name. After saving an HTML email from Outlook, all special characters in that email are no longer changed to garbage text or vertical bars. Time Matters 13 The following issues were addressed in Time Matters 13: Auditing 4913410 The Audit log now captures all changes made to any staff member, regardless of where their name falls in the list. Billing Matters 5027728 When you minimize the Timer window after selecting a start time on a billing matter, the timer now keeps an accurate duration count. Calendar/Scheduler/Docketing 4920481 When you select a specific Custom Header Color, that color is now applied to the events and todo's on the classic calendar. CaseMap Integration 4849716 When you click on the ellipses button in a Contact Linked File, the contact form Change window now opens instead of displaying an error message. Create Bills 4639233 When you uncheck the "Do Not Print Default Bill Message" in the Billing Preferences > Messages tab window, the Default Billing Message now prints on the bills. Document Automation/Creation/Management 5030112 The "Read Only" document status is no longer being removed by Time Matters. Exchange Sych 4631123 Microsoft API limitations in the Exchange Configuration Utility limits the number of allowed fields to match. The field matching windows for Event and ToDos have been re-sized to accommodate the available options. 7 of 9
Imports 4901069 Property files that have been customized in a previous version of Time Matters are now properly copied to the Property table during an import from the prior version to Time Matters 13. Juris Link 4674144 When adding a Client/Matter in Juris and running a manual sync, the sync completes successfully. The new Client/Matter now shows up as Record Added and appears on the Matter List. Lexis Research 4406969 The application no longer crashes if using Internet Explorer 9 and clicking on the "Open lexis.com" icon for Lexis Research forms in the Add Record window. PCLaw Link 4928095 4734736 5019553 If you create a new contact and matter with no staff on the contact, and then save it to PCLaw, the application no longer changes the staff value from blank to something else. When you have the PCLaw link turned on and you change the date in a custom field in the Matter or Contact window, you are no longer prompted with a Record Changed by Another User message. After performing a PCLaw data conversion, the correct alternate billing address for the matter from PCLaw is now displayed on the matter in Time Matters. Process Menus 4983113 When you process change the status field on a Billing item, the rate/price field now displays in Basic Billing, Juris Link, PCLaw Link, and QuickBooks. QuickBooks Link 4851273 When errors occur while posting billing entries to QuickBooks, the sent date and status are no longer populated so that those entries can be re-posted to QuickBooks. Scanning 4316529 When you scan a document or save a report as a PDF where the folder has a comma in the folder name, the saved file is now displayed with its proper file size. TM Connect 4736701 4972654 5017012 5055680 5025315 When saving an attachment as a document from Outlook, the correct document is now saved with the correct file name. When document auto-naming is turned on in Time Matters, and you select to connect an email as a document in Outlook (click the 'Connect As Document' button), the ".msg" file extension is now included in the file name. When you open an email in Outlook, and use the connect button to open the form, the form no longer causes the Time Matters application to crash when you attempt to move the form window or copy and paste from the email into the form. The "Recent" tab in the Lookup window now displays the recently used matters or contacts when using TM Connect to associate an email with a matter or contact. 8 of 9
Plans for the future The following issues will be considered for inclusion in a future release. TM Connect HTML formatting is displayed when previewing, printing, and sending HTML emails from Time Matters. Time Entry Advisor Time Entry Advisor only handles records marked Billable. Security When non-administrative users are locked out of Time Matters for database management, those users can still access the database by using Time Matters for Microsoft Outlook. In some cases, using Time Matters for Microsoft Outlook during the database management process may result in data corruption. LexisNexis, Lexis, and the Knowledge Burst logo are registered trademarks of Reed Elsevier Properties Inc., used under license. Time Matters is a registered trademark of LexisNexis, a division of Reed Elsevier Inc. PCLaw is a registered trademark of LexisNexis Practice Management Systems Inc. Microsoft, Outlook, and Windows are registered trademarks of Microsoft Corporation. Other products and services may be trademarks or registered trademarks of their respective companies. Copyright 2014 LexisNexis. All rights reserved. 9 of 9