Santa Fe Public Schools Digital Learning Plan Vision Guiding Principles Accountability & Steering Committee Phasing & Timelines 2 2 3 Infrastructure 4 A View Into the Classroom Professional Learning for Staff The SAMR Model 5 6 7 Metrics 7 Budget Projections 8 The Santa Fe Public Schools Digital Learning Plan sets the vision for technology use in the District over the next five years. Quality teaching and learning in every classroom that provides a rigorous, engaging and relevant education is the right of every student. Innovative technology use that supports teaching and learning is critical to achieve the results our students need for success in the 21 st century economy. Providing our teachers and students with the tools and support they need to achieve our District and community educational goals is our collective responsibility. Equitable access to technology for learning and productivity is the right of all students and staff. Technology empowers students to engage in robust and dynamic learning experiences involving exploration, discovery, collaboration and creation. Goals To Drive This Initiative Teaching & Learning: Productivity: Access to technology allows for targeted differentiation of instruction to personalize learning. Ongoing professional development for educators in the integration of technology to transform learning strengthens their ability to meet ever-changing student needs to ensure they graduate ready for college and careers. Infrastructure: Santa Fe Public Schools 610 Alta Vista Santa Fe, NM 87505 505-467-2000 www.sfps.info Integrate technology as a tool to support instruction, continuously seek ways to engage students in their own rigorous learning and support educators in their professional growth. Design processes, policies and systems to take advantage of the power of technology to maximize student learning outcomes. Ensure reliability of the infrastructure necessary to increase and support the use of digital learning tools.
Digital Learning Plan Page 2 Guiding Principles This plan is built on guiding principles that outline how technology supports the District s strategic framework and enhances great teaching and learning for all students. Focus on teaching and learning: With this investment, we have an opportunity to do the following: more actively engage students as participants in their own learning deepen student learning and the complexity of connections among subject matter provide students with the technology that will prepare them for higher education and careers in the 21 st century teach students the appropriate use of technology In their role as digital citizens close the opportunity gap affecting children s access to technology Equity: Santa Fe schools are technologically far behind other schools in our state and nation, including the 18 New Mexico school districts that have passed an Educational Technology Note (ETN). There are disparities among our schools in terms of access to technology as a tool for the transformation of instruction. Our students deserve parity with the rest of the nation and among schools. Collaboration: Working with key stakeholders will be critical to the successful implementation of our Digital Learning Plan. The guidance of a Steering Committee with technical expertise and an advisory group that includes teachers, parents, and students will ensure fidelity to research-based best practices as well as alignment with the needs of our community. Implementation: To ensure success, the elements of the Digital Learning Plan are phased in over the course of five years to make the technical elements of the implementation manageable and allow for adequate support for educators in their process of transformation. Accountability & Steering Committee School and District administrators are accountable to the community and diligent not only in how investments in technology are made but also in how our teachers and children safely and effectively use their modern educational tools. IMPLEMENTATION REVIEW COMMITTEE (AUDIT COMMITTEE): Makes recommendations to the Steering Committee regarding the phased implementation of the Digital Learning Plan Monitors current and projected ETN expenditures and procurement Provides summary minutes of meetings to the Finance Committee of the Board of Education Meets at least quarterly during the ETN term and conducts meetings in accordance with the New Mexico Open Meetings Act STEERING COMMITTEE: Comprised of the Chief Academic Officer, the Director of Teaching and Learning, the Director of Special Education, the Coordinator for Digital Learning, the Chief Accountability and Strategy Officer, the Chief Business Officer, the Director of Technology and the Chief of Staff Meets every two weeks ADVISORY COMMITTEE: Comprised of teachers, students, parents and community members, and led by the Coordinator for Digital Learning Provides input and guidance on issues related to digital learning resources, including curriculum and its delivery Meets monthly Implementation Review Committee Steering Committee Advisory Committee
Digital Learning Plan Page 3 Phasing & Timelines Technology implementation in schools has been uneven. Two new-construction schools and the three high schools (less Smart Boards) have the new standard classroom and lab equipment suites. One school has the fiber rather than copper-based cabling, Gigabyte Passive Optic Network (GPON), the new District standard. Most secondary classrooms and four elementary schools do not have Smart Boards. Some schools have tablet carts. All schools have a basic wireless capability. The District is opening three ground-up construction schools this summer and completing two other major construction school renovations. Two other schools have an ineffective in-school infrastructure and are scheduled for updates. These seven schools are planned to receive the GPON and standard classroom and lab equipment upgrades this summer. Accordingly, the phasing and timelines of school equipment upgrades and capabilities is complex. Our goal is to upgrade schools to a common capability as rapidly as possible. Implementing the GPON and 1:1 student device initiatives is estimated to take five years, but many other upgrades will happen faster. For example, in the first year, we plan the following: Laptop carts in all schools needing additional equipment to facilitate on-line testing (PARCC), including additional required classroom wireless capability Smart Boards installed in our four remaining elementary schools We plan to upgrade the classroom and lab equipment suites in our remaining schools over a three-year period, with 1:1 classroom wireless capability over a four-year period. Professional development and embedded support will be phased in as new equipment is installed and schools move to a 1:1 implementation. In order to ensure a successful implementation of the Digital Learning Plan, including meaningful and effective integration of technology into the classroom, the plan must be deliberately phased-in to build capacity and provide necessary support. The graphic below illustrates the phasing in of infrastructure and training which precede the robust integration of technology in the classroom. It is an initial school implementation plan that will be reviewed by the Advisory and Implementation Review Committees with modifications referred to the Steering Committee. Infrastructure (GPON) 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Group 1 El Camino Real Nino Otero Atalaya Pinon Kearny Ortiz RTE- 1:1 PD Training Group 1 4-day quick start and embedded support Group 2 Capshaw De Vargas / IB Capital High School Salazar Nava Academy Cesar Group 2 4-day quick start and embedded support Group 3 Santa Fe High School Tesuque Wood Gormley Acedia Madre EJ Martinez Chaparral Group 3 4-day quick start and embedded support Group 4 Gonzales Carlos Gilbert Amy Biehl Sweeney Aspen El Dorado Group 4 4-day quick start and embedded support ESC/ BF Young 1:1 One School Group 1 Group 2 Group 3 Group 4 Leadership Training Team A 1st required of Admins in Group 1 schools Team B 1st required of Admins in Group 2 schools Team C 1st required of Admins in Group 3 schools Team D 1st required of Admins in Group 4 schools District Wide Keynote ½ day August Keynote ½ day August Keynote ½ day August Keynote ½ day August Keynote ½ day August Digital Learning Cohort Team A Offered 1 st to teachers in Group 1 Team B Offered 1 st to teachers in Group 2 Team C Offered 1 st to teachers in Group 3 Team D Offered 1 st to teachers in Group 4 Team E Offered to teachers in groups 1-4 Grouping subject to change based on Advisory Committee recommendations
Digital Learning Plan Page 4 Infrastructure Improving technology infrastructure is a major requirement of supporting the Digital Learning Plan. Infrastructure primarily refers to District network equipment capability and capacity, Wide Area Network (WAN) connectivity between our schools, in-school cabling, servers, routers and switches, connectivity to the Internet and the ability to professionally manage growing system complexity. Over the last decade, the District s technology infrastructure fell seriously behind the needs of our schools and limited the vision for integrating the use of technology in the classroom. Over the last 18 months, we made a number of significant changes to re-energize the technology department, establish a strategic vision, set high service standards, invest in needed improvements, attract high-quality partners and build capability and capacity. In parallel, as we invested in replacing aging and unreliable school equipment, established accountabilities for technology use and explored new opportunities for teaching and learning, the expectations for network performance and demands for improvement continued to increase. Much infrastructure improvement over a number of years remains to enable our schools to embrace the digital learning vision. Some significant steps already taken in improving our technology infrastructure are: Completing a professional Network Health Assessment and establishing a phased plan for improvement Completing virtualization of over 125 servers Installing basic wireless capability in every school Installing one-of-if-not-the-first Gigabyte Passive Optic Network (GPON) in public education at Ramirez Thomas Elementary (fiber behind the walls replacing copper wiring 10x faster, longer service life, less expensive, significant energy savings, lower network footprint), benefiting from the pioneering full-facility implementation recently completed at the Sandia National Laboratory It has become clear that additional funding is needed to support the significant investment in network, in-school cabling, professional services and support staff required for highly-reliable technology use in 27 schools by over 900 teachers. We optimize the use of several funding sources to support improvements in our technology infrastructure. Existing Funding Sources: E-rate supports about 82% of the costs for our Wide Area Network (connectivity between schools to our two data centers), internet access and communications, including smart phones Mill levy supports the majority of current network equipment and services costs GO Bond supports construction-related, in-school cabling Enabling Funding Source: ETN will support the additional infrastructure costs for our central and in-school networks over-and-above what can be currently funded with existing resources at a pace which, after a five-year implementation, will result in the District having a global-best-practice network including a GPON in every school and wireless capability for every classroom; will also support the use of an age-appropriate computing device for every child and support every teacher to improve teaching and learning
Digital Learning Plan Page 5 A View Into the Classroom In order for SFPS to implement its vision for technology integration in our classrooms, we must put the right tools into the hands of teachers and students. Choosing these tools will require input from these stakeholders as well as continued research in this ever-evolving realm. Curriculum and its most effective method of delivery will drive the decisions about the tools needed in the classroom. Based on current research and feedback from staff, the information below provides a possible view into the classroom. Possible Classroom Suites (pending Teacher and Advisory Committee input): Schools: Teacher Laptop - Pre-K-12 Teacher tablet or document camera - K-12 Interactive white board - K-12 Wireless tablet projection - K-12 Speakers Microphone device Classroom Desktop (2-5 computers) Student Devices: Computer labs - middle and high schools for content specific curriculum such as Computer Coding & Simulation, Digital Design Lab, Arts and Production lab, CAD lab, etc. 9-12 Virtual Learning Labs - equipped with webcams, microphones and projection compatibilities. Lab will be used for distance collaboration projects, credit or distance-delivered courses and assessments. Libraries - Continue to serve as a resource for students and teachers. Libraries will add additional digital resources and be fitted to serve as collaboration and learning hubs for students in the school. At the culmination of this plan, each student in grades 2-12 will have a 1:1 age-appropriate device. This device will be determined after receiving guidance from the Advisory Committee and will be driven by the needs of the curriculum. Students in grades K-1 may have a different ratio based on developmentally appropriate practices.
Digital Learning Plan Page 6 Professional Learning for Staff Digital Learning Coordinator: 1.0 FTE Position - This position will work with the Advisory Committee, cross-functional teams and site based Digital Learning Committees. This position will coordinate efforts in the research and implementation of professional development and training. Digital Learning Coaches: These positions will be central office positions deployed into schools to implement and support digital learning in schools. Digital Learning Coaches will be embedded in schools. The ratio of coaches will be based on schools with 500 students or more - 1.0 FTE per school once they transition to 1:1. Schools with fewer than 500 students will share their Digital Learning Coaches. High schools will have one Digital Learning Coach in addition to their technology-related teachers who are serving students. Prior to the conversion to 1:1, Digital Learning Coaches will provide support to schools on lesser ratios. Digital Learning Cohort (Group of 20 teachers): Teachers will have the opportunity to complete an application process to be chosen to participate in the 2014-2015 Digital Learning Cohort. These teachers will be selected based on their current technology knowledge, desire to learn, ability to teach adult learners and leadership. The group will be led by the Digital Learning Coordinator. The purpose of the group is to build capacity across the District and work to ensure sustainability. Ongoing Professional Development: SFPS is committed to providing strategic and intentional professional development throughout the five-year plan of implementation and beyond. SFPS knows the importance of building capacity among staff. Therefore, the professional development plan will include a 4-day foundational training before teachers are equipped with the new classroom suite. During the year before a School Group rolls into a 1:1 school, teachers will have the opportunity to participate in district-embedded training to prepare teachers for the digital learning transition. Each year, a group of 20 teachers will be invited to participate in a Digital Learning Cohort in which teachers meet bi-monthly, face-to-face and participate in a virtual learning environment through the school year. In addition, when a school transitions to a 1:1, it will have school-embedded support that meets teachers where they are on the SAMR model and supports their growth to the next level.
Digital Learning Plan Page 7 Metrics The progress of the implementation and success of the Digital Learning Plan will be measured through a series of metrics. These metrics may include: % of students with 1:1 device % of schools that have their dedicated capacity Survey of staff comfort/use of technology to improve learning in the classroom % of staff trained and provided professional development on use of tools and using tools Information on capacity of the network and tech support for staff Impact on student engagement with implementation of the Digital Learning Plan (attendance, achievement, etc.)
Digital Learning Plan Page 8 Budget Projections Embedded are three separate analyses regarding the budget projections for the five-year Digital Learning Plan. The first provides a current school technology status, documenting the state of each school with various implementations and resources. The second is an initial look at implementations each school can expect over the five-year time horizon of the Digital Learning Plan and ETN funding support. Implementation is subject to both the Advisory and Implementation Review Committees review as well as recommendations and decisions by the Steering Committee. These two exhibits guide and inform the third, which is the preliminary financial plan for allocating the ETN resources. It is preliminary, as many decisions for sourcing and implementing the plan are yet to be finalized by the Advisory and Steering Committees, and budget and contract decisions by the Board of Education. It does demonstrate the following: Optimizing the use of E-rate, mill levy, and G.O. Bond funding remains important for the enabling resources in the ETN to support the objectives of the Digital Learning Plan Involving each school from the very start of the plan in reaching equipment and supporting equity as rapidly as possible, and reaching the infrastructure and 1:1 objectives over the 5-year time horizon is a top priority Embedding professional development and ongoing support for schools and teachers is a fundamental priority within the allocation of resources in the financial plan, which is estimated at approximately 25% of total ETN funding In addition to the ETN resources allocated in the preliminary financial plan, it is important to note that additional resources in the operational budget will be needed to support the Teaching and Learning department s oversight, guidance, and management of the Digital Learning Plan. Other professional development resources may be considered from available federal funds. These needs will be discussed during the 2014-2015 District Operating Budget process, culminating in Board of Education approval in May 2014.
Digital Learning Plan Page 9 Budget Projections Santa Fe Public Schools Digital Learning Plan School Technology Status Appendix February 2014 Area Category PON CAT6 CAT6 & CAT5 CAT5 & below Basic Wireless Smart Board New School Computers Student Devices (1 to 1) 1 to 1 Wireless Phyllis Nye Pre-K x x Acequia Madre Elementary Elementary x x Agua Fria Elementary Elementary x x Amy Biehl Community School at Rancho Viejo Elementary x x x Atalaya Elementary Elementary x x Carlos Gilbert Elementary Elementary x x x Cesar Chavez Elementary Elementary x x Chaparral Elementary Elementary x x E.J. Martinez Elementary Elementary x x Kearny Elementary Elementary x x Nava Elementary Elementary x x x Pinon Elementary Elementary x x Ramirez Thomas Elementary 1/ Elementary x x x x x x Salazar Elementary Elementary x x x Sweeney Elementary Elementary x x x x Tesuque Elementary Elementary x x x Wood Gormley Elementary Elementary x x x Aspen Community Magnet School K-8 x x x El Dorado Community School K-8 x x x Gonzales Community School K-8 x x x Capshaw Middle School Middle x x DeVargas Middle School Middle x x Ortiz Middle School Middle x x Academy at Larragoite High x x x Capital High School High x x x Santa Fe High High x x x 1/ Ramirez has a 1:1 implementation in grades 3-5
Digital Learning Plan Page 10 Budget Projections Area Santa Fe Public Schools Digital Learning Plan Sample School Implementation Schedule 1/ February 2014 Category PARCC Readiness 2/ Smart Board 3/ PON 4/ New School Computers 1 to 1 Wireless Student Devices (1 to 1) Phyllis Nye Pre-K 2 2 Acequia Madre Elementary Elementary 1 1 3 3 3 4 Amy Biehl Community School at 1 0 4 3 4 Rancho Viejo Elementary 5 Atalaya Elementary Elementary 1 1 1 1 1 2 Carlos Gilbert Elementary Elementary 1 0 4 3 4 5 Cesar Chavez Elementary Elementary 1 1 2 2 2 3 Chaparral Elementary Elementary 1 1 3 2 3 4 E.J. Martinez Elementary Elementary 1 1 3 2 3 4 Kearny Elementary Elementary 1 1 1 1 1 2 Nava Elementary Elementary 1 0 2 2 2 3 Pinon Elementary Elementary 1 1 1 1 1 2 Ramirez Thomas Elementary 5/ Elementary 0 0 0 0 0 0 Salazar Elementary Elementary 1 0 2 2 2 3 Sweeney Elementary Elementary 1 0 4 0 4 5 Tesuque Elementary Elementary 1 0 3 3 3 4 Wood Gormley Elementary Elementary 1 0 3 3 3 4 Aspen Community Magnet School K-8 1 0 4 3 4 5 El Dorado Community School K-8 1 0 4 3 4 5 Gonzales Community School K-8 1 0 4 3 4 5 El Camino Real (new Agua Fria site) K-8 1 1 1 1 1 2 Nina Otero (new school) K-8 1 1 1 1 1 2 Capshaw Middle School Middle 1 2 2 2 2 3 De Vargas Middle School Middle 1 2 2 2 2 3 Ortiz Middle School Middle 1 1 1 1 1 2 IB Magnet 7-12 1 2 2 2 2 3 Academy at Larragoite High 0 2 2 0 2 3 Capital High School High 0 2 2 0 2 3 Santa Fe High High 0 3 3 0 3 4 1/ Sample schedule subject to Advisory and Implementation Team reviews and recommendations to the Steering Committee 2/ All schools will be evaluated and equipped for PARCC testing familiarity and on-line testing readiness 3/ High School Smart Board strategy to be assessed by the Advisory Committee 4/ Passive Optical Network (fiber) scheduled in preparation for following year 1:1 implementation 5/ Ramirez has a 1:1 implementation in grades 3-5
Digital Learning Plan Page 11 Budget Projections Santa Fe Public Schools Digital Learning Plan Financial Appendix 1/ February 2014 Dollars in thousands Year 1 Year 2 Year 3 Year 4 Year 5 Total Estimated ETN Proceeds $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 Less Charter Allocation (11%) 2/ (1,210) (1,210) (1,210) (1,210) (1,210) Net SFPS District Proceeds $ 9,790 $ 9,790 $ 9,790 $ 9,790 $ 9,790 $ 48,950 100% Infrastructure Costs Network equipment $ 500 $ 500 $ 500 $ 500 $ 500 $ 2,500 Network services contract 250 250 250 250 250 1,250 School PARCC wireless upgrade 250 - - - - 250 School 1:1 wireless upgrade 825 825 825 825-3,300 School GPON - Group 1 (2MS, 3ES/2CS w/ GO Bond) 870 - - - - 870 School GPON - Groups 2-4 - 2,250 2,250 2,000-6,500 School GPON - Group 5 (3ES, 3CS - currently CAT6) - - - - 2,000 2,000 Sub total 2,695 3,825 3,825 3,575 2,750 $ 16,670 34% School Equipment Costs 3/ Smartboards (elementary, then secondary) $ 500 $ 1,250 $ 1,250 $ - $ - $ 3,000 School Equipment Upgrade to basic suite 2,500 2,500 2,500 - - 7,500 School Equipment Upgrade - Replacement - - - 250 500 750 PARCC compliance equipment (transition to 1:1 program) 1,500 $ - $ - $ - $ - 1,500 School 1:1 Equipment 380 1,500 1,500 1,500 1,500 6,380 School 1:1 Equipment - Replacement - 25 100 500 500 1,125 Sub total 4,880 5,275 5,350 2,250 2,500 $ 20,255 41% Support Costs 4/ Basic PD $ 100 $ 100 $ 100 $ 100 $ 100 $ 500 Curriculum-based PD 50 100 100 100 100 450 Embedded partner contract equip/sw/pd expertise 250 250 - - - 500 Embedded in-school digital learning coaches 500 750 1,350 1,950 2,100 6,650 Advanced training for embedded digital learning coaches - 100 100 100 100 400 Ed tech training staff 75 150 150 150 150 675 Teaching & Learning plus Technology dept support staff 250 400 500 500 500 2,150 Ed tech apps (in addition to $ from the IM budget) - 100 150 200 250 700 Sub total 1,225 1,950 2,450 3,100 3,300 $ 12,025 25% Total Costs 8,800 11,050 11,625 8,925 8,550 $ 48,950 100% Revenue - Costs 5/ 990 (1,260) (1,835) 865 1,240 - (balance mill levy, GO Bond, ETN and timing) Key Assumptions 1/ Projections are based on assumptions that could change with Steering Committee review and Board of Education decisions 2/ Modifications to the ETN statute introduced in the 2014 Legislative Session may require enrollment-based distribution to charters 3/ Investments in school equipment basic suite upgrades will also contribute to the student 1:1 device implementation 4/ Professional development and embedded support are fundamental to successful Digital Learning Plan implementation 5/ The implementation schedule may be adjusted based on actual costs, timing of expenditures, and the ability to balance funding of the Digital Learning Plan with various funding sources
Digital Learning Plan Non-Discrimination Statement Santa Fe Public Schools does not discriminate on the basis of race, color, national origin, sex disability, or age in its programs and activities and provides equal access to the Boys Scouts and other designated youth groups. The following department has been designated to handle inquiries regarding non-discrimination policies: Santa Fe Public Schools Human Resources Department 610 Alta Vista Santa Fe, New Mexico 87505 Phone Number: 505-467-2008 For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/cfapps/ocr/ contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481 Dr. Joel Boyd, Superintendent of Schools World Class City. World Class Schools. S a n ta Fe Publ ic Schools 610 Alta Vista Santa Fe, New Mexico 87505 Phone: 505-467-2000 Website: www.sfps.info www.sfps.info/etn