IMPLEMENTATION GUIDELINES FOR ANSI ASC X12 EDI CONVENTIONS FILE TRANSFER (996) TRANSACTION SET FCA US INFORMATION & COMMUNICATION TECHNOLOGY MANAGEMENT ANSI ASC X12 VERSION/RELEASE 003020
996 File Transfer Functional Group ID=FT Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the File Transfer Transaction Set (996) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to transmit file information in formats agreed to by the sending and receiving parties. This transaction set is not intended to replace or bypass the use of existing X12 transaction sets to accomodate internal applications. The transaction set is solely intended for the exchange of formatted electronic accounting machine (EAM), 80 column card images. Notes: 07/10/2014: Initial Guide Creation to handle both Inbound and Outbound file transfers 04/23/2015: Name Change To FCA US Page Pos. Seg. Base User Loop Notes and No. No. ID Name Guide Status Max.Use Repeat Comments 2 010 ST Transaction Set Header M M 1 3 020 BGF Beginning Segment for File Transfer M M 1 Information 4 030 K3 File Information M M >1 5 040 SE Transaction Set Trailer M M 1 04/23/2015 V/R 003020 1 FCA US
Segment: ST Transaction Set Header Position: 010 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To indicate the start of a transaction set and to assign a control number Syntax Notes: Semantic Notes: Comments: 1 The transaction set identifier (ST01) is intended for use by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set). Business Rules: Variable Name: STST Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes ST01 143 Transaction Set Identifier Code M ID 3/3 M Code uniquely identifying a Transaction Set 996 X12.32 File Transfer ST02 329 Transaction Set Control Number M AN 4/9 M Identifying control number assigned by the originator for a transaction set. 04/23/2015 V/R 003020 2 FCA US
Segment: BGF Beginning Segment for File Transfer Information Position: 020 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To transmit identifying numbers, dates, and other basic data relating to the transaction set Syntax Notes: Semantic Notes: Comments: 1 Due to the installation of the ST segment in all transaction sets, data element 143 in all of the "B" segments is redundant. DE 143 will be retained as an optional data element for a period of adjustment. It is suggested that DE 143 not be transmitted so it may be dropped from segment definitions in the future. The reference number qualifier code for file identifier is "FI". Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes BGF01 143 Transaction Set Identifier Code O ID 3/3 Not Used BGF02 128 Reference Number Qualifier M ID 2/2 M Code qualifying the Reference Number. FB File Transfer Form Number Use For Inbound Only FI File Identifier Use For Inbound Only VR Vendor ID Number Use For Outbound Only BGF03 127 Reference Number M AN 1/30 M Reference number or identification number as defined for a particular Transaction Set, or as specified by the Reference Number Qualifier. If BGF02 = FB or FI Use the identification code or name of the file transferred; If BGF02 = VR Use the supplier code; 04/23/2015 V/R 003020 3 FCA US
Segment: K3 File Information Position: 030 Loop: Level: Usage: Mandatory Max Use: >1 Purpose: To transmit a fixed format record Syntax Notes: Semantic Notes: Comments: Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes K301 449 Fixed Format Information M AN 1/80 M Data in fixed format agreed upon by sender and receiver 04/23/2015 V/R 003020 4 FCA US
Segment: SE Transaction Set Trailer Position: 040 Loop: Level: Usage: Mandatory Max Use: 1 Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Syntax Notes: Semantic Notes: Comments: 1 SE is the last segment of each transaction set. Data Element Summary Ref. Data Base User Des. Element Name Attributes Attributes SE01 96 Number of Included Segments M N0 1/6 M Total number of segments included in a transaction set including ST and SE segments SE02 329 Transaction Set Control Number M AN 4/9 M Identifying control number assigned by the originator for a transaction set. 04/23/2015 V/R 003020 5 FCA US
FCA US File Transfer Example 1: EDI Format ST~996~0001 Fixed Format File Transfer - Outbound Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0001 BGF~~VR~80355 Reference Number Qualifier = VR (Vendor ID Number) Reference Number = 80355 *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~ 00264 1AA00264 PORT OF BALTIMORE K3~ 00264 2 # 1653 401 E PRATT ST BALTI K3~ 00264 3MORE MD 21202 4 K3~ 00264 1AB00264 PORT OF BALTIMORE K3~ 00264 2 # 1653 401 E PRATT ST BALTI K3~ 00264 3MORE MD 21202 4 K3~ 20666000 1CD20666 MARESA K3~ 20666000 2 PANAMERICANA NORTE KM 5 ½ Y ARUPOSQUITO K3~ 20666000 3 ECUADOR, ECUADOR EX 000000000USA 000 SE~12~0001 Number of Included Segments = 12 Transaction Set Control Number = 0001 04/23/2015 V/R 003020 6 FCA US
FCA US File Transfer Example 2: EDI Format ST~996~0002 Fixed Format File Transfer - Outbound Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0002 BGF~~VR~80355 Reference Number Qualifier = VR (Vendor ID Number) Reference Number = 80355 *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~066671067 12760297 9002451 15608M 2014-04-17P K3~066671067 2034242F 0000003081C 2014-06-3000756458C1111A4025. K3~066671067 304025 A S44949 F S50125185. K3~066712994 12758852 9002604 15608M 2014-04-21P K3~066712994 2034242F 0000003080{ 2014-06-3000756458C1111A4025. K3~066712994 304025 A S44949 F S50125184. K3~067349158 1CR885217 553016 22761M 2014-06-24C K3~067349158 2034243AD0000006372}CON2014-06-3000511820A1417E4012. K3~067349158 333598AF S04012 S. SE~12~0002 Number of Included Segments = 12 Transaction Set Control Number = 0002 04/23/2015 V/R 003020 7 FCA US
FCA US File Transfer Example 3: Fixed Format File Transfer - Inbound EDI Format ST~996~0003 BGF~~FI~282119 Interpretation Transaction Set Identifier Code = 996 (X12.32 File Transfer) Transaction Set Control Number = 0003 Reference Number Qualifier = FI (File Identifier) Reference Number = 282119 *** For the following K3 segment Fixed Format Information will not be interpreted *** K3~$ 01. K3~@67063 282119G T1E9OE1067063 67063 K3~@BEDL0214 0002 SE~6~0003 Number of Included Segments = 6 Transaction Set Control Number = 0003 04/23/2015 V/R 003020 8 FCA US