September 30, 2015 In this issue Timekeeping Policies Congratulations Promotions and New Assignments New Faculty/Staff Healthy IU Calendar of Events Timekeeping Policies Timekeeping needs to be timely and accurate for all employees. To stay in compliance with policy and ensure correct paychecks, please take a moment to review these very important reminders regarding timekeeping accuracy and IU policies for biweekly staff and TIME approvers: Accurate and prompt timekeeping is essential to remain compliant with the FLSA, IRS, as well as ensure you are paid correctly and on time. Please ensure you are recording your hours in Kuali Time on the day they are worked. Please do not wait to enter your time until the end of the week or enter your hours in for the entire week prior to actually working. Kuali is a timekeeping system; therefore, you should be entering all time worked DAILY. Recording of Timekeeping in Time Policy states that Employees are required to enter their hours at the end of each work day. Work hours may not be entered in advance of the time worked. Please ensure the hours you enter are accurate. If you arrived at 8:10 AM and stayed until 5:10 PM, please enter THOSE hours. SUPERVISORS: Please review and approve timecards for your biweekly staff by MON- DAY at 5:00 PM (following the close of a pay period). Payroll policy IV-270, Recording of Timekeeping in Time, states that Time approvers and payroll processors must review and approve all time and attendance records before they are submitted for payment. Auto-approvals occur when an employee s supervisor, payroll processor, or both do not review and approve a timesheet or a missed punch document prior to the employee being paid. Auto-approvals are particularly concerning because there is no check to ensure accurate payment. As a result, employees can be overpaid or underpaid. You can find video tutorials & how-to guides regarding Kuali entering of time, leave accruals, approving as a supervisor, and more here: https://fms.iu.edu/payroll/kuali-time/ You can find the schedule of bi-weekly pay periods here: http://www.iuk.edu/hr/current-employees/payroll-information.php Retirement Meetings Representatives from University HR, Fidelity and TIAA-CREF will be on campus in the coming months. Dates are on page 5.
Page 2 Congratulations! The Human Resources Department is thrilled to announce the FIRST recipient of the Kingston s Purrfect Award is Adam Svoboda, Academic Advisor! Adam was awarded the trophy for many heroic deeds, but here is a snippet of the information received regarding the awesomeness of Adam: What a stellar job Adam Svoboda has done in the last few weeks to help students get into classes at the last minute as well as helping them make necessary changes in their fall schedules. Adam was one of our champions for getting Scholars enrolled in Summer Bridge. He has also led the way in getting Scholars enrolled in our new fall semester course for career exploration and financial literacy. On top of all of those efforts, Adam has gifted all of his colleagues with his very own ceramic pieces. He is always there to support his colleagues, whether he is supervising the music and audio for an orientation event, creating an art activity for the Jump Start program, or driving his fellow advisors to a regional conference with thoughtful recommendations for stops along the way. Congratulations to Adam! He now has the awesome responsibility of choosing the next recipient of the Kingston s Purrfect Award! Promotions and New Assignments Brenda Demaggio - VA Certifying official & Financial Aid Counselor Erin Doss - Director of Honors Program Heather Kennedy-Eden - Assistant Professor of Hospitality and Tourism David Hancock - Head Coach, Men s and Women s Golf Garrett Harper - IT Support Technician Sarah Heath - Chair of the Dept of Sociology, History and Political Science Nicole Houston - Biology Lab Supervisor Scott Jones - Professor of New Media Communications Nicole Miller - Employment Specialist Julie Saam - Interim Assistant VC for Academic Affairs & Director of CTLA Karen Shaw - Director of Financial Aid Stephanie Tinkel - Assistant Director of Admissions Jason VanAlstine - Associate Professor of Economics Ed Ventura - Associate Director of Web Services Michelle Westervelt - Director of the Writing Center Eva White - Professor of English
Page 3 New Faculty/Staff Wayne Madsen Assistant Professor of New Media Allison Coburn Visiting Lecturer in Special Education Mark Meng Visiting Lecturer in Hospitality and Tourism Angela Coppola Acting Assistant Professor Health Sciences Alina Mihai Assistant Professor of Special Education Reynold Galope Visiting Lecturer in Public Admin & Health Mngt Kim Mossburg Visiting Lecturer in Nutritional Science Trish Gibson IU Future Faculty Fellow, History & Political Science Joshua Mugg Visiting Lecturer in Philosophy Christina Ivanova IU Future Faculty Fellow, Education Melinda Knudson-Stanley Visiting Lecturer in Applied Science Adam Rake IU Future Faculty Fellow, Fine Arts
Page 4 Kayla Ashmore Accounting Services Assistant Sharon Clelland Administrative Secretary, School of Education Alexis Babb AmeriCorps ScholarCorps Member Sarah Byrd Intake Specialist Scott Russell Third Shift Custodian Rebekah Monroe-Boley Admissions Counselor Angela Smith Director of Institutional Research Greg Cooper Athletic Director and Director of the Cole Fitness Center Stephanie Graves Administrative Assistant Office of Student Success and Advising Michelle Trueblood IT Support Technician Michelle Martin Director of Alumni Relations and Campus Ceremonies Garrett Harper IT Support Technician
Page 5 Is it better to sleep in or work out? Sleep and exercise are both vital. But if you can t seem to fit in both, you can sometimes substitute a little of one for a little of the other. When it comes to your health, there are few absolutes. But that s not the case with sleep and exercise. You need both, period. I couldn t choose between the two, says Edward Laskowski, MD, a resident and professor of physical medicine at Mayo Clinic. Sleep and exercise are like food and water. Not only are both necessary, but it s difficult to get healthy doses of one without the other. When you look at the research, regular physical activity is important for high-quality sleep, and high-quality sleep is important for physical performance, says Cheri Mah, a sleep medicine researcher at Stanford University and the University of California, San Francisco. But when pressed to choose one that s more important, Mah grudgingly decides on sleep. Sleep is foundational, she says. While specific needs vary from person to person, she says most of the scientific literature suggests adults need a minimum of seven hours of good sleep every night. Lots of individuals think they can operate on less, but when you test them, you find they re not performing at their best, Mah says. They get used to feeling tired, and they think that s the norm. Read more... Markham Heid - June 10, 2015 TIME Fall/Winter Calendar of Events Retirement Sessions October 22 - UHR - KC132 November 19 -- TIAA-CREF -- Cole Room November 23 - Fidelity -- Cole Room Fall Break October 19-20 Open Enrollment Information Sessions October - 27 10:00 a.m. - KC130AC 1:00 p.m. - KC130AC Professional Development Don t forget to sign up for any of the helpful and informative training/development sessions offered for the professional growth of faculty and staff. Register and find topics, dates and times at: Registration Form