Graduate Studies. Dr. Ann Hallum Dean of Graduate Studies. Administration 254 GradStop-ADM 250

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1 Graduate Studies Dr. Ann Hallum Dean of Graduate Studies Administration 254 GradStop-ADM 250

2 SFSU Organizational Chart President University Provost for Academic Affairs Dean of Undergraduate Studies Dean of Division of Graduate Studies Liberal & Creative Arts Business Education Ethnic Studies Health & Social Sciences Science and Engineering 6 Colleges, 41 Departments, 95 Degrees/Programs/Schools Department/ School/ Program: Chairs or Director Graduate Coordinators and/or Graduate Advisors

3 SFSU College Structure Liberal and Creative Arts Business Education (Dean Kean) Ethnic Studies (Dean Monteiro) Health and Human Services (Dean Taylor) Science & Engineering (Dean Axler) Anthropology Accounting Education Administration Ethnic Studies Counseling Biology Decision Sciences Elementary Education Asian American Studies Health Education Chemistry and Biochemistry Classics Communication Studies Economics Finance Secondary Education Africana Studies American Indian Studies Kinesiology Physical Therapy/ UCSF Computer Science Geography Comp & World Literature Information Systems Instructional Technologies Raza Studies Recreation, Parks, Tourism Geosciences Creative Writing Equity and Social Justice English International Business Special Interest Nursing Mathematics Foreign Languages and Literature Management Special Education Sexuality Studies Physics History Marketing Social Work Psychology Humanities School of Public Affairs/ Public Policy School of Engineering Public Administration Embedded Electrical and Computer Systems International Relations Structural/Earthquake Engineering Museum Studies Philosophy Political Science Women & Gender Studies TESOL School of Arts ART BECA Cinema Design and Industry Music Theater Arts

4 SFSU Campus Map

5 Important Resources SFSU Bulletin (Online) Class Schedule SFSU GradGuide Graduate Program Materials / Advisor

6 Admissions Status/ Conditions

7 SF State Gateway

8 Student Service Center

9 Registering For Classes Check the University Calendar ( or SFSU Bulletin for all deadlines To register online, go to MyGateway to access your Student Service Center, For assistance, please see the Registrar s website on instructions for registering ( You can contact the Registrar s Office at (415) You can also stop by the OneStop Student Services Center (SSB101).

10 Can t Get The Classes You Want? Class Registration is not managed by Graduate Studies Contact the Registrar s Office for general registration questions. Contact your department for further advising if you cannot register for courses related to your graduate program.

11 Registration Check the Registrar s Office website for deadline dates for adding/dropping courses. Monday, September 8, is the last day to add and drop a course. To add after classes start on Monday, August 25, you will need to attend the first class and receive a permit number from the instructor. Full Time Graduate Student Status is 6.1 units or above, 8 units for students receiving Financial Aid and for International Students

12 GradStop (Administration 250) Most graduate questions are answered in GradStop with the exception of Registration questions.

13 Important Actions with Department Check if your department has an orientation Identify, within the first month, how your department assigns advisors Make an appointment with your advisor in the first month Set up a plan of action and a tentative course plan for your graduate program

14 Use the Graduate Checklist

15 Planned Course of Study

16 Grades Grades are A to F or CR (Credit) or NC (No Credit). No grade lower than a C is acceptable in your graduate work. To earn a CR grade, you must earn a B- or better; a NC is seen as a C or below. I (Incomplete): At least 75% of the work is completed. A written contract between you and instructor needs to be established stipulating what needs to be done in order for you to earn a grade. After 12 calendar months, the I will turn into a IC (Incomplete Charged) which is charged as an F. Not all instructors allow Incompletes. Lecturers who give incompletes may not be available to review work or generate a grade change in another semester.

17 Grades W (Withdrawal) You withdrew after the deadline. This carries no credit. Doctoral programs look for patterns of performance showing multiple withdrawals. WU (Withdrawal Unauthorized) If you did not withdraw by the deadline and did not complete the work, you will be given a WU. This is charged as an F RP (Report in Progress) You have begun your Culminating Experience and it is not complete. You must remind the instructor to have your grade posted when you complete your work.

18 GPA Issues To Avoid Probation: You must maintain a 3.0 GPA in all SFSU work and on your ATC (Advancement to Candidacy) form. You will be placed on probation if your overall GPA or specific semester GPA falls below a 3.0. Disqualification: You will be disqualified from the university if you earn less than a 3.0 during your semester of probation (i.e., if you are on probation in Fall with a GPA of 2.5 and you earn a 2.8 in Spring). Declassified: You may be declassified from your program if you do not make progress towards your degree or if you continue to earn less than a 3.0 GPA. Typical progression is completing 2 courses per semester within 2-5 years, full- or part-time. Grade change requests, petitions, and disputes over grades must be made through your graduate department and your college.

19 Steps To Success 1. Review the section of the Bulletin that is titled Graduate Studies: Requirements and Procedures or your GradGuide 2. Check your admission letter to determine any conditions you must meet. If you were admitted with conditions, check with your department to ensure they are met (prerequisites, Level I writing). Check your Residency Status. 3. Submit an Advancement to Candidacy (ATC) Form. 4. File a Culminating Experience Proposal form with Human or Animal Subject Proposal, if required. 5. Register for the Culminating Experience course as required by the department. 6. File an application for award of master s or doctoral degree.

20 Level I and Level II Written English Proficiency Level I is met prior to admission. Departments determine how you meet the Level I Written English Proficiency Requirement. If admitted conditionally and you need to complete your Level I criteria, check with the department. Level I must be completed in the first semester. Level II requirements are determined by the department.

21 Advancement to Candidacy o You will be advanced to candidacy to begin your Culminating Experience leading to your degree when you have: o Submitted the ATC form listing courses required for degree o Competed Level I and indicate how you will complete Level II Written English Language Proficiency Requirement o Complete your ATC online. All programs have pre-printed ATCs available at the Grad Studies website under the Forms section o Submit the ATC after 18 units, but before you complete the last 6 units o Any changes on your ATC must be reported on the Petition for ATC Substitution form, if you make more than 2 changes you must submit a new ATC form.

22 Continuous Enrollment Policy Prior to Enrolling in the Culminating Experience: Students who leave the University for two or more consecutive semesters or who have attended another college or university during their absence, must reapply for admission to the University and to the program in which they were enrolled. Any student who does not maintain continuous enrollment status in the University must meet curriculum requirements in effect at the time of re-entering the graduate program Readmission to the degree program is not guaranteed

23 Culminating Experience Graduate students must complete a Culminating Experience which may include a thesis, special project, comprehensive examination, and/or an oral defense of the work prior to graduation You must have an overall and ATC 3.0 GPA to begin your Culminating Experience Note: Plan Ahead! You must review deadlines for submitting the culminating experience which is listed online at: You cannot begin your research until it has been approved by IRB Check Graduate Studies website for information on workshops to help with this process

24 Culminating Experience Continuous Enrollment Policy Students enroll in Culminating Experience course only through regular university registration. To complete their Culminating Experience requirements, students have the semester they are enrolled in and the following grace semester. If not finished after the initial semester and grace semester, then students MUST enroll in a zero-unit College of Extended Learning (CEL) 0499 course every subsequent semester until completion or may enroll in a regular university (stateside) course.

25 Time To Degree Many programs require completion within five years. No more than seven years may elapse between the semester you are first admitted to your degree program and the completion of your degree requirements. Be sure to check your program s handbook or materials. Programs may require that students complete all coursework within a shorter time provided the curriculum, requirements, and timelines are clearly stated in the program materials Professional programs may require that students maintain continuous enrollment throughout their programs and complete courses in sequence as required for licensure or certification Financial Aid will only be available until students earn their degree or reach 125% of the units required for their degree.

26 Competitions, Events and Ceremonies

27 Graduate Research and Creative Works Showcase

28 CSU Research Competition

29 Graduate Commencement Ceremony SFSU recognizes that earning an advanced degree is unique experience. To honor and celebrate our students experiences, each spring graduating students are recognized at the Graduate Commencement Ceremony. At the Graduate Commencement Ceremony we highlight our Distinguished Achievement Award recipients. This award is conferred on master s and doctoral students with distinguished records of academic performance and degree-related service.

30 Graduate Commencement Ceremony

31 Stay Healthy! DPRC (Disability Programs and Resource Center): The DPRC provided the University with resources, education, and direct services in order for people with disability to have a greater opportunity to achieve social justice and equity CEASE (Creating Empowerment through Alcohol and Substance Education): The CEASE program is a campus-wide alcohol and other drug education program to provided support services for all students grappling with substance related problems through assessments, counseling, and referrals The SAFE Place: The SF State s sexual violence resource center where women and men can receive help coping with sexual assault, sexual harassment, relationship violence, and stalking Counseling and Psychological Services: Helps with personal problems involving relations with parents or peers, emotional or social difficulties, relationship conflicts, anxiety or depression, sexual orientation, concerns about academic progress or direction, and other issues.

32 Stay Healthy! The Student Health Center provides health care services to registered students as part of your fees. For an appointment call (415) Comprehensive Health Insurance: all students should carry comprehensive health care insurance. For available plans see: Get Physical! Intramural Sport activities are offered through the IM/REC Center Gym and Exercise areas are available for student use See the Village Fitness Center Contact IM/REC at (415) Ext. 3

33 Creative Arts Events

34 Equity Fellowship, Teaching/Graduate Assistants Graduate Equity Fellowship The purpose of the Fellowship program is to increase diversity by encouraging students with educationally or economically disadvantage backgrounds and outstanding academic records to pursue and complete master s and doctoral degrees. Alumni Scholarship The Alumni Scholarship Association will grant scholarships of $1,500 each to students who will have SF State Graduate status in the Fall of Applicants are required to have a minimum cumulative GPA of 3.25 and must be enrolled full-time (8 units or more) for the Fall 2014 semester. Funded graduate assistant, research assistant or teaching assistantships provided by departments. Contact your department for more information

35 Campus Resources

36 Financial Aid To apply for aid, you should complete a FAFSA (Free Application for Federal Student Aid) or CA Dream Application (DREAM) by MARCH 2nd or Graduate Students are eligible to receive aid only until they earn their degree or earn 125% of the units required for their degree. Certificate/ Non-classified students are not eligible for Financial Aid. Office of Student Financial Aid In person: One Stop, Student Services Building M-F 9 to 5 Phone: Website: SF State Scholarship Database Website:

37 Fellowships Office Dr. Joy Viveros Fellowship Advisor SF State Pre-Doctoral Program Coordinator

38 Fellowships Office

39 Fellowships Office

40 Fellowships Office

41 Fellowships Office

42 Fellowships Office

43 Fellowships Office

44 44 Leonard Library

45 45 Your OneCard is Your Library Card!

46 46 Bright and shiny spaces alone,

47 47 or with a friend

48 48 Computer spaces ground & 1 st floor

49 49 Library Retrieval System - LRS

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51 SF State Police Department Full Service Police Department 26 sworn officers 24 hours a day/ 365 days a year Business Phone: (415) Emergency Phone: (415) or 911

52 SF State Police Department

53 SF State Police Department

54 SF State Police Department

55 SF State Police Department

56 SF State Police Department

57 CARE (Campus Alliance for a Risk-Free Environment) A free escort program on campus Student security team trained and supervised by UPD Available from 4:30 PM to 11:00 PM, Mon Fri UPD officers are available when CARE members are not on duty Night time on campus transportation is available Allow minutes for your escort to arrive

58 SF State Police Department

59 Graduate Advising

60 Graduate Student Association Graduate students make up 25% of SFSU student population Work with us to make graduate students more visible! Give us your input and we will really listen! Contact Omar Romero to join!

61 Have a Great Semester!