Minutes of Meeting Meeting: Venue: COMMAND TEAM CONFERENCE ROOM A, ADMIN 1, FORCE HEADQUARTERS Date: MONDAY 11 JANUARY 2010 Time: 1.00pm Attendance: Deputy Chief Constable Mr D Crompton Assistant Chief Constable Mr J Akhtar Assistant Chief Constable Mr D Evans Assistant Chief Constable Mr M Gilmore (Items 7 15) Assistant Chief Constable Mr J Parkinson Assistant Chief Officer Mr N Brook Assistant Chief Officer Miss K Holden Mr A Hussain, Director of Legal Services Ms A Clayton, Director of Media and Marketing Mr J Bridgeman, Executive Officer Mr P Whiteley, Director of Information Systems (Items 1 2 only) Mr R Secker, IT Project Manager (Items 1 2 only) Miss L Gunby, Command Team Secretariat ITEM 1: APOLOGIES Apologies were received on behalf of the Chief Constable Sir Norman Bettison. ITEM 2: VIDEO CONFERENCING DEMONSTRATION Mr Whiteley and Mr Secker attended Command Team to provide a demonstration of the recently rolled-out Video Conferencing facilities. Mr Secker advised members of the video conferencing used, gave a brief demonstration and explained some of the additional functionality which is available. The video conferencing equipment can currently be used to make internal calls but a facility had recently been obtained to make external calls, which is in the process of being rolled out. Training was provided to divisions and departments when the equipment was installed. User guides and further information is available on the intranet. Members discussed the equipment and ACC Mr Parkinson advised members that he had previously used the equipment and has found this to be very useful. Members were advised that the Force had purchased licenses for software which could be used with individual webcams fitted to PCs at a minimal cost. It was agreed to fit each of the Chief Officers PC would be fitted with a webcam to allow video conferencing from their own offices initially and raise the question of wider use within the Force by Senior Managers at the next SMF. DCC Mr Crompton encouraged members to use the video conferencing equipment in place of holding meetings where possible. Mr Whiteley advised members that video conferencing can now support multi-access conferences and undertook to produce a report which details the functionality of the video conferencing facilities. Mr Secker explained to members how the telephone conferencing facility which had also been rolled out across the Force worked. 1
i) Individual Webcams along with software for video conferencing to be fitted on Command Team PCs. ii) Wider roll-out of personal webcams for video conferencing to be discussed at the Senior Managers Forum. iii) A further report detailing the functionality of the video conferencing equipment be produced. i) Mr Secker. ii) Mr Whiteley and Mr Bridgeman. iii) Mr Whiteley. i) ii) Senior Managers Forum 17 th March 2010 iii) With Immediate Effect ITEM 3: MINUTES OF THE MEETING HELD ON 14 DECEMBER 2009 The minutes of the meeting held on 14 th December 2009 were approved as a correct record. ITEM 4: MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 14 DECEMBER 2009 Replacement Uniform ACO Mr Brook provided members with an update on the replacement uniform and confirmed the specification for the replacement of hi-viz blouson was still to be developed. Abandoned Vehicles ACO Mr Brook advised members that Local Authorities had been notified of the decision made at the previous Command Team meeting that support was to be withdrawn from 1 st April 2010. ITEM 5: FORCE PERFORMANCE DCC Mr Crompton presented a paper which summarised Force performance against key performance indicators and associated targets in the policing plan. ACC Mr Evans advised members that performance regarding burglary has improved over the past six weeks and that Operation Titan is now in place with daily video conference briefings. The number of Domestic Violence incidents has reduced however there are no changes to the number of sanctions detections. ACC Mr Evans advised members that this would be raised during divisional OPRs. Neil Franklin, Chief Crown Prosecutor for West Yorkshire CPS had attended the Divisional Commanders meeting on 6 th January 2010 to discuss domestic violence. ACC Mr Akhtar stated that domestic violence spans a number of Chief Officers portfolios and there was a need to have greater clarity. ACC Mr Evans informed members that the HMIC are due to visit on 18 th January 2010 to look at the Force response to Antisocial Behaviour. Good progress has been made by the Force and reality checking has taken place. Members noted the paper. 2
ITEMS FOR DECISION ITEM 6: BANK HOLIDAY ARRANGEMENTS FOR 2010/11 ACO Miss Holden presented a paper which requested Command Team consideration of which days would be treated as the public holidays for police staff shift workers at Christmas and New Year, when they fall on a weekend, from 2010 onwards. Members had a discussion regarding the paper and the recommendations. It was agreed for Saturday 25 th December 2010, Sunday 26 th December 2010 and Saturday 1 st January 2011, the actual festive days to be treated as public holidays for police staff shift workers and that this policy be taken forward in future years. For all other Police Staff the bank holiday will be as designated nationally. i) That Saturday 25 th December 2010, Sunday 26 th December 2010 and Saturday 1 st January 2011 to be treated as public holidays for police staff shift workers. ii) That when a festive day public holiday falls on a weekend in future years, the weekend day will be treated as the public holiday for police staff shift workers was also agreed. i) ACO Miss Holden. ii) ACO Miss Holden. i) ii) ITEM 7: STANDING ORDERS REPORT ACO Mr Brook presented a paper which informed members of the Command Team of the changes to procedures resulting from the Police Authority revisions to the Contract Standing Orders, Resource Standing Orders and Financial Regulations. ACO Mr Brook advised members that the current process of exceptions to Standing Orders being presented to the Advisory Finance Panel (AFP) is being withdrawn. The alternative proposal in respect of exceptions whereby advice is received from the Head of Procurement prior to the Chief Officer making a decision was discussed in detail. Members recommended amendments to the proposed procedures and agreed that exceptions to the standing orders would be sent to the Head of Procurement for the professional input on contract orders and then to the relevant Chief Officer for further comment based on business need and whether they supported the application. The final decision would then be made by ACO Finance and Resource. It was further agreed that annual Reports for Road Traffic Collision Settlements and Forced Entries will be presented to the Command Team. New procedure to meet the changes to Contract Standing Orders was agreed subject to amendment as discussed. ACO Mr Brook. ITEM 8: DEVELOPED VETTING FOR FIREARMS ACC Mr Gilmore presented a paper regarding the Developed Vetting of personnel involved in Counter Terrorism (CT) operations. ACC Mr Parkinson advised members that WYP has been signed off to complete elements of the developed vetting process in house which it is anticipated that this will reduce the overall cost of the vetting. Members discussed the paper and agreed for developed vetting to be undertaken for firearms personnel involved in CT operations and that costs would be met from the CTU budget. Members made it clear that the vetting did not apply to the named individuals in the paper, but the principle of maintaining an agreed number of silver commanders and tactical advisor. 3
Developed vetting to be undertaken for firearms commanders and advisors in CT operations was agreed. ACC Mr Gilmore. ITEM 9: INTELLIGENCE REVIEW ACC Mr Akhtar presented a paper which provided details of the Intelligence Structure and Process Improvement Project. ACC Mr Akhtar advised members that the review will impact on other Chief Officer Portfolios. Support for the review from Corporate Review was agreed subject to the other competing demands and the current commitments being considered. Members discussed the paper and agreed that the review take place and that it incorporate the intelligence functions within HMET and the intelligence requirements of the Force Silver Commanders Cadre. That the Intelligence Structure and Process Project take place and incorporate intelligence links with HMET. ACC Mr Akhtar. ITEM 10: ORGANISATIONAL CHANGE POLICY ACO Miss Holden presented a paper which provided details of a draft revised Organisational Change policy. ACO Miss Holden explained the policy to members and advised of amendments which have been made following earlier discussion with Chief Officers. Members discussed the paper and approved the policy and that it be presented to the Joint Negotiating and Consultation Committee (JNCC) meeting on 15 th January 2010. The new Organisational Change Policy was approved and that it be presented to the Joint Negotiating and Consultation Committee (JNCC) meeting. ACO Miss Holden. Joint Negotiating and Consultation Committee (JNCC) meeting 15 th January 2010 ITEM 11: IT RESTRUCTURE This paper was deferred to a future meeting. STANDING ITEMS ITEM 12: SCHEDULE OF OUTSTANDING MATTERS The Schedule of Outstanding Matters was discussed and amended. 4
FOR DISCUSSION/TO NOTE ITEM 13: MONITORING OF THE FORCE BUDGET ACO Mr Brook presented a paper which detailed the Force Revenue Budget for the year at outturn prices and shows an underspend of less than 1% against profiled budgets. The updated Capital Budget for year shows expenditure within target. ACO Mr Brook advised members that police officer pay budget had been ring fenced and police staff numbers were currently under target. The overtime budget is overspent but the level of overspend is reducing. Members noted the paper. ITEM 14: SERIOUS AND ORGANISED CRIME ACC Mr Akhtar presented the Serious and Organised Crime update paper which is to be presented to the WYPA Specialist Policing Committee. ACC Mr Akhtar advised members this had previously been discussed by Command Team and agreed that the paper would be presented to Command Team members prior to being presented to the WYPA. It was acknowledged that the papers provided a good insight into the wide ranging work of Crime Division. Members noted the paper. ACC Mr Evans undertook to present the paper to Divisional Commanders on each occasion it was presented to the Command Team. ITEM 15: ANY OTHER BUSINESS The Briefing Members discussed how the Command Team would look at future items for the Briefing and agreed that the draft briefing would be discussed at future Command Team meetings. DATE OF NEXT MEETING The next Command Team meeting will be held in Conference Room A, Admin 1, on Monday 25 th January 2010, commencing at 1pm. 5