London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide Introduction Key dates 5 Key information FEI regulations 8 Import of veterinary medicines 8 FEI veterinary examinations 8 FEI Veterinary Commission briefings to team veterinarians 10 Horse inspections 10 Doping and medication controls for horses 11 Key personnel FEI Veterinary Commission 12 Veterinary facilities Registration with the Royal College of Veterinary Surgeons 15 Registration of team veterinarians and equine physiotherapists 15 Veterinary Clinic 15 Routine services 17 Emergency services 17 Equine physiotherapy services 17 Clinical pathology services 17 Dispensary services 18 Farrier facilities Forge 19 Cooling facilities Cooling facilities 20 Key contacts Key contacts 21 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 3
Introduction The London 2012 Veterinary and Farrier Services Guide is a concise source of information about the provision of veterinary services at the London 2012 Olympic and Paralympic Games. It summarises the staff, services and facilities that will be available in order to ensure that the best possible support is provided to all horses competing in the Games, as follows: Jenny Hall Dates and times of key events. Detailed information on the veterinary and farrier services. It is essential that all teams, especially team veterinarians, familiarise themselves with the information contained within this guide, and that they provide contact details and the appropriate FEI Veterinary ID cards to the FEI Veterinary Department through their national federation. The information is accurate at the time of going to press. Any updates or changes will be posted on the noticeboard in the reception area of the Greenwich Park Veterinary Clinic. If you are uncertain about any information contained in this document, or how it may affect you or your team, please do not hesitate to contact the London 2012 Veterinary Services Manager, Jenny Hall, on +44 (0)7770 554838 or jenny.hall@london2012.com. 4 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Key dates Olympic calendar Date Competition Other activity 23 July 2012 24 July 2012 26 July 2012 27 July 2012 28 July 2012 Eventing (dressage) 29 July 2012 Eventing (dressage) Venue and Veterinary Clinic open, training begins Arrival of Eventing horses Arrival of Eventing horses (continued) Arrival of Modern Pentathlon training horses Arrival of Dressage horses First Eventing horse inspection Opening Ceremony (Olympic Stadium) Arrival of Dressage horses (continued) Arrival of Dressage horses (continued) 30 July 2012 Eventing (cross-country) 31 July 2012 Eventing (jumping) 1 August 2012 2 August 2012 Dressage 3 August 2012 Dressage Second Eventing horse inspection Dressage horse inspection Departure of Eventing horses Arrival of Jumping horses Arrival of Modern Pentathlon horses Arrival of Jumping horses (continued) Jumping horse inspection Arrival of Modern Pentathlon competition horses 4 August 2012 Jumping 5 August 2012 Jumping 6 August 2012 Jumping (Team finals) London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 5
7 August 2012 Dressage (Team finals) 8 August 2012 Jumping (Individual finals) 9 August 2012 Dressage (Individual finals) Departure of Jumping horses 10 August 2012 Departure of Dressage horses Departure of Modern Pentathlon training horses 11 August 2012 Modern Pentathlon (men) 12 August 2012 Modern Pentathlon (women) 13 August 2012 Veterinary Clinic closes Closing Ceremony (Olympic Stadium) Departure of Modern Pentathlon horses 6 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Paralympic calendar Date Competition Other activity 24 August 2012 Venue and Veterinary Clinic open, training begins Arrival of horses 25 August 2012 Arrival of horses (continued) 26 August 2012 27 August 2012 28 August 2012 29 August 2012 Horse inspection Opening Ceremony (Olympic Stadium) 30 August 2012 Team tests 31 August 2012 Team tests 1 September 2012 Championship tests 2 September 2012 Championship tests 3 September 2012 Freestyle tests 4 September 2012 Freestyle tests 5 September 2012 Departure of horses 6 September 2012 Venue and Veterinary Clinic close 9 September 2012 Closing Ceremony (Olympic Stadium) London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 7
Key information Arrival and departure of horses Games Sport/discipline Arrival Departure Olympic Equestrian Eventing 23 25 July 1 August Modern Pentathlon (training horses) 26 July 10 August Equestrian Dressage 28 29 July 10 August Equestrian Jumping 1 2 August 9 August Modern Pentathlon 3 August 13 August Paralympic Equestrian Dressage 24 25 August 5 September FEI regulations All horses will be considered to be under FEI regulations from the time of their arrival on site. The relevant regulations may be downloaded from the following locations: FEI Veterinary Regulations (2012 edition): www.fei.org/veterinary/veterinary-regulations FEI Equine Anti-Doping and Controlled Medication Regulations (2012 edition): www.feicleansport.org/resource_centre.html Import of veterinary medicines Medicines and other non-prohibited substances brought into the country for the purposes of veterinary treatment are the responsibility of the administering veterinarian and must comply with national regulations. Team veterinarians must be familiar with the rules on importing veterinary medicines into the United Kingdom (UK). The Veterinary Medicines Directorate (VMD) is responsible for the authorisation of veterinary medicines in the UK. FEI veterinary examinations Initial examinations will be carried out at the Equine Staging Facility under the direction of the LOCOG Equine Biosecurity Advisor, Professor Josh Slater. This examination will consist of a simple clinical examination, including checks of the horse s rectal temperature, pulse, respiration and general wellbeing, and is designed to identify horses suffering infectious or contagious disease. It will not be necessary to remove any protective equipment from the horses limbs for the purposes of the examination. At the same time, influenza vaccinations will be checked in the horses passports and must comply with the FEI Veterinary Regulations. After this biosecurity examination, FEI veterinary examinations will 8 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
be carried out in the stables before each competition by the FEI Veterinary Commission at the times given below, when the horses will be examined, horse identifications will be checked and horse passports collected by the FEI Veterinary Commission. Biosecurity Once the initial biosecurity examinations have been completed, the responsibility for the monitoring of contagious or infectious diseases will be placed with the Persons Responsible and their staff and veterinary advisors, under the guidance of the FEI Veterinary Commission. The Veterinary Services team will be available at all times to provide advice and assistance on request. Veterinary examinations Games Discipline Date Time Eventing 23 July 12:00 20:00 24 July 12:00 20:00 07:00 10:00 28 July Olympic Dressage 18:00 22:00 29 July 17:00 22:00 Jumping 1 August 12:00 22:00 2 August 06:00 11:00 Paralympic Dressage 24 August 12:00 20:00 25 August 12:00 20:00 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 9
FEI Veterinary Commission briefings to team veterinarians All FEI Veterinary Commission briefings listed below will be held at the Veterinary Clinic. For details of the FEI Veterinary Commission and their location at the Games, see p12. FEI Veterinary Commission briefings Games Discipline Date Time Eventing 25 July 19:00 20:00 Olympic Eventing and Dressage 29 July 17:00 18:00 Jumping 2 August 15:30 16:30 Paralympic Dressage 26 August 14:00 15:00 Horse inspections All horse inspections will take place on the perimeter next to the main field of play, on the north side facing the Queen s House. The holding box is on the west side of the field of play. Horse inspections Games Discipline Date Time Olympic Eventing: first horse inspection Eventing: second horse inspection 27 July 11:00 13:00 31 July 07:45 09:10 Dressage 31 July 17:30 19:00 Jumping: first horse inspection Jumping: second horse inspection 2 August 17:00 19:00 8 August 09:30 10:15 Paralympic Dressage 29 August 10:00 11:30 10 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Doping and medication controls for horses Doping and medication controls for horses will be carried out in accordance with the FEI Equine Anti-Doping and Controlled Medication Regulations, the FEI Equine Prohibited Substances List and the FEI Veterinary Regulations that are in effect at the time of the Games. The number of horses tested will be greater than at any previous Games. The selection of horses for sample collection may be made at any time during the competition period at the discretion of the testing veterinarians, who will work in close liaison with the President of the Ground Jury, the FEI Veterinary Commission and the FEI Veterinary Delegate. The testing process for horses will be led by the FEI Veterinary Department. In the event of the detection of an adverse finding, subsequent processes will be managed by the FEI Legal Department. Materials and substances that are suspected of having been used to treat horses in contravention of FEI Veterinary Regulations may also be subject to testing at any time. Treatments with any substance that would normally take place within designated treatment areas and with the permission of the FEI Veterinary Commission will be subject to a fine of 500 CHF. Materials and substances used for such treatments will be seized and tested for the presence of prohibited substances. Pre-Arrival Testing (PAT) Details about the Pre-Arrival Testing (PAT) programme will be published by the FEI Veterinary Department on the FEI website and will be disseminated to all participating national federations. PAT will be offered in cooperation with the HFL Laboratory in Newmarket, UK, the same laboratory that will be used for testing samples taken during the Games. London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 11
Key personnel FEI Veterinary Commission The FEI Veterinary Commission will be based in a separate office at the Veterinary Clinic from the time of the arrival of the first horse and throughout the Games. Members of the Veterinary Commission will be available to offer advice and assistance as required at all times. FEI Veterinary Commission Role Olympic Games Paralympic Games Foreign Veterinary Delegate President Associate Members FEI Veterinary Assistant Dr Kent Allen (USA) Dr Willi Hanbuecken (GER) Tim Randle (GBR) Paul Farrington (GBR) Victoria Unt Dr Yves Rossier (CAN) Dr Karen Coumbe (GBR) Dr Gerit Matthesen (GER) Dr Kent Allen (USA) Dr Yves Rossier (CAN) Paul Farrington (GBR) Dr Karen Coumbe (GBR) Dr Willi Hanbuecken (GER) Tim Randle (GBR) Dr Gerit Matthesen (GER) Victoria Unt 12 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
FEI Veterinary Director Role Olympic Games Paralympic Games FEI Veterinary Director Graeme Cooke (GBR) Graeme Cooke (GBR) Testing veterinarians Role Olympic Games Paralympic Games FEI Medication Control Programme Veterinarians FEI Thermography Veterinarians Peter Kallings (SWE) Dr Gerit Matthesen (GER) Colin Roberts (GBR) Colin Roberts (GBR) Dermot Forde (GBR) n/a n/a Peter Kallings (SWE) Dermot Forde (GBR) Colin Roberts (GBR) Dr Gerit Matthesen (GER) London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 13
Veterinary Services personnel Role (NTO) Olympic Games Paralympic Games Veterinary Administrator Team Leader Veterinary Technician Team Leader Horse Ambulance Team Leader Laura Green Catherine Salthouse Bill Fellowes Farrier Team Leader Jim Blurton Ben Benson Veterinary Clinic Team Leader Yves Rossier Sarah Boys Smith Field of Play Emergency Services Team Leader Biosecurity Team Leader Veterinary Clinic Emergency Services Team Leader Veterinary Field Team Leader Simon Knapp Josh Slater Debra Archer Peter Bowling Laura Green Catherine Salthouse Bill Fellowes Jim Blurton Ben Benson Yves Rossier Sarah Boys Smith Simon Knapp Josh Slater Debra Archer Peter Bowling 14 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Veterinary facilities Registration with the Royal College of Veterinary Surgeons (RCVS) All veterinarians participating in the Games must be registered with the Royal College of Veterinary Surgeons. For information on how to register, please contact jenny.hall@london2012.com. Registration of team veterinarians and equine physiotherapists All team veterinarians and equine physiotherapists must register with the Veterinary Clinic and the FEI Veterinary Commission as soon as possible after their arrival at Greenwich Park. They must bring a copy of their RCVS registration document and number, and display their FEI Veterinary ID cards. Team veterinarians must provide contact details (including mobile telephone numbers) to both the Veterinary Clinic and the FEI Veterinary Commission in order that they may be contactable at all times in the event of an emergency. Team veterinarians will not be able to use any Veterinary Clinic facilities, submit samples for clinical pathology or obtain veterinary stock until they have registered. All veterinarians must carry their FEI Veterinarian ID cards in addition to their London 2012 accreditation. All equine physiotherapists must be registered under a registered veterinarian. Veterinary Clinic Location: Greenwich Park, London Olympic Games opening hours: 06:00 22:00 daily, 23 July 12 August 2012 (emergency services 24 hours daily) Paralympic Games opening hours: 06:00 22:00 daily, 24 August 6 September 2012 (emergency services 24 hours daily) The Veterinary Clinic at Greenwich Park is a temporary facility that has been established for the London 2012 Games. The Veterinary Clinic reception will be staffed between 06:00 and 22:00 every day during the periods detailed above. Throughout the Games, information on veterinary services will be disseminated to teams via team mailboxes and on a large noticeboard at the Veterinary Clinic reception. The clinic is housed in a fully integrated building with dedicated front-of-house and horse areas. The horse areas have been designed as multi-use facilities in London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 15
order to minimise the structure size and allow for multiple horse-care options. The clinic contains separate horse entrances and exits to allow for the establishment of a one-way traffic system for horse movements. The Veterinary Clinic offers the following facilities and services. Clinical pathology (see p17) Dispensary (see p18) Endoscopy Radiography Ultrasonography Stocks Padded recovery box Team veterinarians are welcome to use these facilities by appointment, and may review images in confidence, burn files to disk and/or store images on a dedicated server in the Veterinary Clinic. Teams should note that the clinic does not include an operating theatre or facilities for specialist imaging, such as scintigraphy or magnetic resonance imaging. These services may be accessed at facilities away from Greenwich Park by arrangement with LOCOG Veterinary Services. These facilities are LOCOG s referral hospitals, Bell Equine Veterinary Clinic, the Royal Veterinary College and Newmarket Equine Hospital. A motorised equine ambulance will be available at all times to transport horses from Greenwich Park to one of these referral hospitals if needed. If a horse leaves Greenwich Park, LOCOG will transport it in the road-going ambulances and will help with transport, accommodation and communications arrangements for the groom, rider and owner of the horse. Within the Veterinary Clinic, four treatment stables of two different sizes are available. In addition, the clinic contains an area for clinical evaluation equipped with stocks and a lead-lined room for radiography. Charges Charges will be levied for medications, supplements and other consumables, and for clinical pathology services that are administered outside Greenwich Park. On-site clinical pathology services will be free of charge for up to two samples per horse per day. Each Chef d Equipe, or Person Responsible, will be required to clear their team s account every seven days. Payment by Visa credit card is preferred; teams should note that no credit cards other than Visa cards will be accepted. All accounts must be settled in full before horse passports will be released at the end of the competition. 16 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Routine services During standard Veterinary Clinic operational hours (see p15), dedicated members of the Veterinary Services team will be available to perform the following services on request: Visit and examine horses in their stables. Examine horses in the Veterinary Clinic. Perform more detailed diagnostic investigations in the Veterinary Clinic on behalf of team veterinarians or persons responsible. Perform and interpret further diagnostic investigations on behalf of teams, provide clinical advice on the basis of the findings and undertake FEI Veterinary Commission-approved treatment. All services listed above must be booked in advance at the Veterinary Clinic, either by phone or in person at the Veterinary Clinic reception. Emergency services Emergency veterinary clinical services will be available 24 hours a day whenever there are horses in the stables. For emergency assistance, please phone the main Veterinary Clinic number, which will be diverted to the duty veterinary surgeon when the desk is not attended. Alternatively, emergency assistance may be requested through any competition official or from the Venue Operations and Communication Centre (VOCC). Equine physiotherapy services A team of equine physiotherapists is available to treat horses by appointment. Equine physiotherapy appointments may be booked at the Veterinary Clinic reception. Other physical therapy practitioners with specialities including osteopathy, chiropractic treatment and acupuncture may also be booked through the Veterinary Clinic reception. Clinical pathology services The diagnostic laboratory in the Veterinary Clinic will provide clinical pathology services throughout the Games. A list of the full range of tests is available from the Veterinary Clinic reception. Team veterinarians must deposit clinical pathology samples at the Veterinary Clinic reception. Consumables with which to collect specimens may be requested at the Veterinary Clinic reception. A laboratory submission form must be completed in full for every horse, and must be sealed with the correctly labelled samples in a resealable plastic bag before being handed to staff at the Veterinary Clinic reception. London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 17
Hard-copy results will be posted for collection in the team mailboxes at the Veterinary Clinic reception. The turnaround times for laboratory samples will depend on the test requested. In the event of an emergency, after-hours clinical pathology services will be available through the Veterinary Clinic. Dispensary services A wide range of medications and other veterinary consumable items are available for purchase from the Veterinary Clinic during the standard opening hours (see p15). The full list of items and prices is available from the Veterinary Clinic reception. Medications will only be supplied directly to team veterinarians who have registered with the Veterinary Clinic. In order to purchase items from the dispensary, team veterinarians must follow these procedures: Ordering The team veterinarian must complete a Veterinary Clinic Requisition form, copies of which are available from both the Veterinary Clinic reception. The team veterinarian must submit the completed form to the Veterinary Clinic reception. The team veterinarian s signature will be verified before the order is processed. Collection When the order has been processed, it may be collected by the team veterinarian in the reception area of the Veterinary Clinic. When collecting the order, the team veterinarian will be required to sign the Requisition form to acknowledge receipt. Bandages and similar items may be collected by team staff other than team veterinarians. Refunds may be given on return of stock to the Veterinary Clinic on condition that the stock is still contained within its sealed pack and the seal is still intact. No refunds will be given on part-used stock items, but they may be returned to the Veterinary Clinic for safe disposal. 18 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Farrier facilities Forge Location: Stables compound, Greenwich Park, London Olympic Games opening hours: 06:00 22:00 daily, 23 July 12 August 2012 Paralympic Games opening hours: 06:00 22:00 daily, 24 August 6 September 2012 The stable compound at Greenwich Park contains a purpose-built forge, which will be staffed during the hours listed above. The forge contains the following facilities: Two individual shoeing bays Two double-burner gas forges Two work benches Various forging tools and supplies Farrier services LOCOG farriers will be available to provide general and specialist farrier services at the forge as requested. All services may be booked at the forge or at the Veterinary Clinic reception, and will be charged at commercial rates. Team farrier forge access Team farriers are welcome to use the forge by appointment. Times may be booked at the forge or at the Veterinary Clinic. Stock will be supplied to farriers for a nominal fee, and farriery tools may be loaned to team farriers depending on availability. Please note that farriers are not permitted to use furnaces within the stables. London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 19
Cooling facilities Misting fans Misting fans and horse cooling equipment are available next to the horse washdown stables inside the stable compound in Greenwich Park, in order to help control the heat load in horses and cool horses when necessary. These fans will have misting capability on all days except 30 July 2012, the cross-country day of the Equestrian competition. Eventing: cross-country cooling services Misting fans and horse cooling equipment will be available to all teams in the cross-country finish area on 30 July 2012, the cross-country day of the Equestrian competition. In order to help teams familiarise themselves with the equipment, it will be located in the stables compound in the lead-up to the cross-country day. In addition to the cooling equipment in the finish area, mobile cooling teams will be located at strategic points around the cross-country course, and will be dispatched by cross-country control to help tired or heat-stressed horses on the course if necessary. 20 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide
Key contacts Key contacts Role/location Contact Telephone number FEI Veterinary Commission (Olympic Games) Foreign Veterinary Dr Kent Allen +1 571 246 1705 Delegate President Paul Farrington +44 (0)7774 605353 Associate Members Dr Willi Hanbuecken +49 170 935 2251 Tim Randle +44 (0)7890 260971 FEI Veterinary Assistant Victoria Unt +41 78 750 61 48 FEI Veterinary Commission (Paralympic Games) Foreign Veterinary Dr Yves Rossier Delegate Via Veterinary Clinic President Paul Farrington +44 (0)7774 605353 Associate Members Dr Karen Coumbe Via Veterinary Clinic Dr Gerit Mattheson +49 172 684 7507 FEI Veterinary Assistant Victoria Unt +41 78 750 61 48 LOCOG Veterinary Services Manager Jenny Hall +44 (0)7770 554838 London 2012 Olympic and Paralympic Games Veterinary and Farrier Services Guide 21
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