Project Management Certification Exam P200 Project Management: Basic
Table of contents Certification Test Prerequisites... 3 Project Scenario: T&M Project... 4 Project Scenario Update: T&M Project... 5 Project Scenario: WIP Project... 6 Project Scenario: Fixed Price Project... 8 Important Note: The course exam was tested with build 4.20.0742 Page 2 of 9
Certification Test Prerequisites You will perform the exercises in your installed copy of Acumatica with the Template DATA that is provided with the Acumatica installation package version 4.2 and also have performed the Employee Management: Basic Certification Exam (P130). Prior to start the Hands- on Guide, make sure to activate all the features of the Application using the Common Settings: 1. Confirm that the features are enable/disable as follows: (When you come to a field not specified in the table below, either populate it as you see fit or leave it as is.) Field Organization Customer Management Project Management Time Reporting on Activity Finance Multi- Branch Support Inter- Branch Transactions Multi- currency Accounting Deferred Revenue Management Subaccounts Fixed Assets Management VAT Reporting Invoice Rounding Support for Expense Reclassification Contract Management Tax Entry from GL Module ROT & RUT Deduction Vendor Discount Consolidated Posting to GL Volume Pricing Distribution Inventory Subitem Automatic Packaging Warehouses Warehouse Locations Blanket Purchase Orders Drop Shipments Multiple Unit of Measure Misc Row level Security Field- Level Audit Avalara Tax Integration Address Validation Notification Module Value Page 3 of 9
2. Also, in General Ledger, generate all necessary Financial Periods in order to be able to activate period Jan 2014 to Dec 2014. Project Scenario: T&M Project Summary of the Project Scenario Your client has a consulting firm and wants to track his consulting projects. He already has Acumatica Financials, Distribution and CRM implemented and wish to add the Project Management module. He wants to track a budget for his project and have the project billed automatically from his employees timesheet. His project are strictly Time and Materials projects but once in a while he will be using subcontractor services to execute some of the project tasks. When he does need subcontractor help, he uses the services of the firm KRK Consulting Service which cost him $150 per hour. Rarely but possibly he could also be selling servers to his client. When he does so, he always put a 20% markup on the equipment he is selling. As far as employee goes, he has Cameron Tucker that is paid $100,000 per year, which is his Senior Consultant and also has Claire Dunphy paid at $40 per hour as a junior consultant. If traveling is required, travel expenses are re- invoice with no mark up to the customer. His 1 st project has budgeting resources for the following tasks: Task Hourly Price Budget Hours Database Administrator Tasks $180 / hr 4 hours Senior Consultant Tasks $140 / hr 8 hours Junior Consultant Tasks $100 / hr 20 hours Server (1) Cost + 20% Since you currently don t have a database administrator as an employee, you will be using the services of KRK Consulting Service to execute this task. IMPORTANT: Since Claire Dunphy just got hired and is very new at her position, we are planning for her to execute 15 hours of the Junior Consultant task and Cameron will be helping her and execute the other 5 hours remaining. Here is a list of the Actual employee hours, material and travel expenses: Task KRK Consulting Service 5 hours Cameron Tucker Claire Dunphy - Actual Hours - Claire s cell phone Expense Database Administrator Tasks Senior Consultant Tasks 7 hours Junior Consultant Tasks 5 hours 15 hours $70.00 Server (1) Cost: $1000 Page 4 of 9
Verify the Employee Management Configuration At this point, you have already executed the Employee Management Certification, which is a prerequisite to this certification training. All your employees should be configured. Per the Project scenario, verify that all your employees have the correct labor class and cost associated for this example, that you create all necessary stock item and reason code in order to be able to issue some stock on your project and have gone through the Project Management configuration checklist. The Expected Results of the T&M Project Certification Exercise The goal of this exercise is to make sure you create all the configuration steps necessary as well as all the project and project tasks configuration to arrive at a certain invoice amount according to the Project scenario. Your last step should be to release your invoice for your T&M project. Since the certification assessment will ask you for GL Balances, we ask you to use the same GL accounts used during the course exercises. Project Scenario Update: T&M Project Summary of the Project Scenario Update You have been informed that Claire s cell phone bill of $70 was invoiced to the customer. Please execute all the necessary steps to remove Claire s cell phone bill from the client s invoice. Since you already release the invoice, removing this expense will create a credit memo for your customer. Release your document. Page 5 of 9
Project Scenario: WIP Project Summary of the Project Scenario At this point, you have already executed some of the configuration checklist steps during the configuration of your T&M Project. In order to create a new Project structure for your WIP Projects, we will give you a realistic scenario where you will have to accomplish the necessary configuration to have a functional WIP project in the application: The client you have help with the configuration of his T&M projects also has some projects for which he wants to track the work in progress. He already has Acumatica Financials, Distribution and CRM implemented and wish to add the WIP Project functionality to his Project Management module that has been previously configure for T&M projects only. He wants to track a budget for his project and have the project billed automatically from his employee s timecards. His WIP projects carry a 10% burden (burden rate can be different by project burden rate is kept as a project attribute), which he wants to add to the total cost of his projects. Just like his T&M projects, rarely but possibly he could also be selling servers to his client. When he does so, he always put a 20% markup on the equipment he is selling. As far as employee goes, he has Cameron Tucker that is paid $100,000 per year, which is his Senior Consultant and also has Claire Dunphy paid at $40 per hour as a junior consultant. Jay Pritchett will also participate on this project as a project manager and his cost is $80 per hour. If traveling is required, travel expenses are re- invoice with no mark up to the customer. His WIP projects are always billed based on the resource labor category. It does not matter what type of task they execute on the project, the consulting sales price of his resources is based on the labor category they have assigned. Your client does not currently have a GL account to keep track of his WIP projects and his Project Burden therefore execute all the necessary step to add the 2 GL accounts below into your client chart of account: Account Description Type Account Class 12000 WIP Projects Asset WIP 68000 Project Burden Expense EXOTHER His WIP project has budgeting resources allocated as follows: Task Hourly Price Budget Hours Project Manager $200 / hr 2 hours Page 6 of 9
Senior Consultant $140 / hr 4 hours Junior Consultant $100 / hr 6 hours Server (4) Cost + 20% Here is a list of the Actual hours and material: Task Project Manager Senior Consultant Junior Consultant Server (3) Jay Pritchett 3 hours Cameron Tucker 5 hours Cost: $3000 Claire Dunphy 8 hours The Expected Results of the WIP Project Certification Exercise The goal of this exercise is to make you create all the configuration steps necessary as well as all the project and project tasks configuration to arrive at a certain invoice amount according to the Project scenario. Your last step should be to release your invoice for your WIP project. Since the certification assessment will ask you for GL Balances, we ask you to use the same GL accounts used during the course exercises. Page 7 of 9
Project Scenario: Fixed Price Project Summary of the Project Scenario You have been working with Acumatica Project Management for quite some time now and your reputation is established. Everyone consider you a subject matter expert. You are now ready to tackle some more complex scenarios. We will give you a realistic scenario, but complex scenario, where you will have to accomplish the necessary configuration to have a functional Fixed Price project in the application: Your client s business as expanded and he also need some projects where he will do Fixed Price project where revenue recognition is done immediately during the allocation process. He already has Acumatica Financials, Distribution and CRM implemented and wish to have a new set of configuration done in his project management module to meet his fixed projects requirements. He also wants to track a budget for his project. As far as employee goes, he has Cameron Tucker that is paid $100,000 per year, which is his Senior Consultant and also has Claire Dunphy paid at $50 per hour on this project as a junior consultant. If traveling is required, travel expenses are re- invoice with no mark up to the customer. His current Fixed Price project has budgeted revenue and resources allocated as follows: Budgeted Item Budgeted Revenue Budget Hours Revenue $2,000.00 Senior Consultant 5 hours Junior Consultant 8 hours Here is a list of the Actual hours: Resources Senior Consultant Junior Consultant Cameron Tucker 5 hours Claire Dunphy 8 hours The project will be complete as scheduled and all budgeted revenue should be recognized. DO NOT release your invoice for this project. Page 8 of 9
The Expected Results of the Fixed Price Project Certification Exercise The goal of this exercise is to make you create all the configuration steps necessary as well as all the project and project tasks configuration to arrive at a certain invoice amount according to the Project scenario. Your last step should be to DO NOT release your invoice for your Fixed Price project. Since the certification assessment will ask you for GL Balances, we ask you to use the same GL accounts used during the course exercises. Now that you have completed the Certification Exam exercises, please proceed to the course assessment section of this course on the Acumatica University (P200) and also complete the course assessment section of course P210 Project Allocation Basics and Billing Configuration on the Acumatica University. Page 9 of 9